Personal Assistant

ECA Staffing Solutions

Jacksonville Beach, FL

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JOB DETAILS

SKILLS

Administrative Skills, Animal Care, Calendar Management, Communication Skills, Cross-Functional, Driver's License, Email Technology, Home Economics, Housekeeping/Cleaning, Identify Issues, Insurance, Landscaping, Operations, Organizational Skills, Record Keeping, Spreadsheets, Standard Operating Procedures (SOP), Time Management, Travel Planning, Vendor/Supplier Management, Vendor/Supplier Planning

LOCATION

Jacksonville Beach, FL

POSTED

5 days ago

Job Summary
We are looking for a reliable, highly organized, and proactive Personal Assistant to oversee the smooth daily operations of an executive's household and provide loving, attentive care for dogs (2 Golden Retrievers and a Chihuahua).

This is a full-time position with 40 hours per week. The ideal candidate is trustworthy, discreet, excellent at managing details, and comfortable wearing multiple hats to keeps their life running smoothly.

This is an in-person position at a private residence in Ponte Vedra Beach, FL

Duties and Responsibilities

Household Management
• Manage day-to-day operations of the household
• Schedule and supervise vendors (cleaners, landscapers, repairs, etc.)
• Obtaining estimates and ensuring work is scheduled/completed
• Oversee household supplies, deliveries, and maintenance schedules
• Ensure the property is organized and running smoothly
• Learn and utilize all of the technology in the household, create SOPs, and be able to troubleshoot problems as they arise

Personal Assistant / Administrative Support
• Track and ensure bills are paid on time (utilities, services, subscriptions)
• Maintain household and vehicle insurance policies, renewals, and key documents
• Organize and maintain household records (warranties, manuals, contacts)
• Schedule personal appointments, reservations, and occasional travel arrangements (coordinating with the corporate team)
• Shop for groceries, household supplies, and personal items/errands as needed
• Handle returns and online orders
• Pick up prescriptions

Pet Care
• Provide daily care, feeding, walking, and exercise for the 3 dogs
• Schedule and accompany pets to vet, grooming, or training
• Ability to watch the dogs when owner is out of town (overnights + extended stays may be needed)

Required Skills
• LOVES and is experienced with dogs (including handling larger, higher energy breeds)
• Excellent organizational, time-management, and communication skills
• Tech-savvy (systems, email, online calendars, bill pay, spreadsheets)
• Calm, intuitive, discreet, professional, and trustworthy
• Previous experience as a house manager, personal assistant, or in a similar household role
• Valid driver's license and reliable transportation

About the Company

ECA Staffing Solutions

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