Personal Assistant / Office Assistant – Law Firm

Pay: $30.00 - $40.00 per hour

Why This Is a Great Opportunity

• Join a respected boutique law firm where your organization and reliability will make a visible impact every day.
• Work directly with firm leadership in a trusted, hands-on role with meaningful responsibility.
• Enjoy a diverse position that blends administrative support, office coordination, scheduling, and personal assistance.
• Be part of a collaborative, professional team that values initiative, communication, and teamwork.
• Build your career in a stable, full-time opportunity with competitive hourly pay and long-term growth potential.

Location: This is a full-time, on-site opportunity based in Pasadena, California, offering the chance to work closely with leadership in a collaborative office environment.

Note: To be considered, candidates must have at least 3+ years of administrative, personal assistant, or office support experience, including at least 1 year of experience working in a law firm.

About Us

We are a collaborative boutique law firm dedicated to delivering exceptional service and practical legal solutions for businesses. Our team values professionalism, accountability, adaptability, and a willingness to help wherever needed. If you enjoy working in a fast-paced environment where your contributions truly matter, we'd love to meet you. Confidential Employer.

Job Description

• Manage calendars, appointments, meetings, and Zoom conferences for firm leadership.
• Coordinate scheduling, reminders, and daily administrative priorities.
• Process incoming and outgoing mail and maintain organized filing systems.
• Prepare, scan, copy, and organize legal and administrative documents.
• Order office supplies and help maintain an efficient, organized workplace.
• Run occasional local errands and provide personal assistance as needed.
• Communicate professionally with clients, vendors, attorneys, and staff.
• Handle confidential information with discretion and professionalism.
• Support office operations and assist with additional administrative projects as priorities change.

Qualifications

• 3+ years of administrative, personal assistant, executive assistant, or office support experience.
• 1+ year of experience working in a law firm.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and Google Workspace.
• Professional, dependable, proactive, and detail-oriented.
• Comfortable handling confidential information.
• Ability to work independently while supporting a collaborative team.
• Able to work full-time on-site in Pasadena, CA.

Why You Will Love Working Here

You'll become a valued member of a close-knit legal team where your work is appreciated and your contributions have a direct impact on daily operations. We foster a professional yet supportive culture that encourages teamwork, ownership, and continuous growth while providing the opportunity to work closely with experienced legal professionals.

JPC-1665

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements: Must-have: 3+ yrs of administrative, personal assistant, or office support experience, 1+ yr law firm working exp

Required Years as Associate: 3+

Additional context:

• Relocation – No

• Packages – No

Submission Email / Name: Cynthia -

cindy@hacklerflynnlaw.com

Quick Recruiter Reference

Boutique law firm hiring a Personal Assistant/Office Assistant to support attorneys and office operations. 3+ years admin experience plus 1+ year law firm experience required. Fully on-site in Pasadena.

Recruiters Submission: To submit, cancel - Personal Assistant / Office Assistant – Law Firm - Hackler Flynn & Associates - JPC-1665 - source

New Job Order Alert

• Client job title: Personal Assistant / Office Assistant – Law Firm

• Location: Pasadena, CA

• On-site, hybrid, remote: On-site

• Experience: 3+

• Good fit job titles/keywords for candidates: Personal Assistant, Executive Assistant, Administrative Assistant, Office Assistant, Legal Administrative Assistant, Legal Secretary, Office Coordinator, Administrative Coordinator, Legal Office Assistant

• # of hires needed: 1