Sign upLog in

Personal Assistant/Office Manager (On-Site)

Buddy Brew Coffee

Tampa, FL

Apply
JOB DETAILS
SKILLS
Administrative Skills, Administrator Documentation, Analysis Skills, Calendar Management, Communication Skills, Customer Relationship Management (CRM), Data Management, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Google Apps, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Office, Multitasking, Office Equipment, Office Management, Operational Support, Operations, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Slack, Spreadsheets, Time Management, Travel Planning, Writing Skills
LOCATION
Tampa, FL
POSTED
2 days ago
Position Title
Personal Assistant / Office Manager (On-Site)
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Office Manager to support daily executive operations and oversee office administration. This role requires strong communication skills, exceptional time management, and advanced spreadsheet and data management abilities. The ideal candidate is resourceful, adaptable, and capable of handling confidential information with professionalism.

Key Responsibilities
Executive & Personal Assistant Duties
  • Manage personal calendars, appointments, and family schedules.
  • Manage reminders for important dates, deadlines, and commitments.
  • Coordinate with household staff, contractors, or service providers as needed.
  • Maintain confidentiality regarding personal and business matters.
  • Manage calendars, appointments, meetings, and travel arrangements.
  • Coordinate schedules and prioritize daily tasks for executives.
  • Handle confidential documents and sensitive information with discretion.
  • Assist with personal errands and special projects as needed.
  • Track deadlines, follow-ups, and action items.
  • Maintain digital and physical filing systems.
Office Management Duties
  • Oversee day-to-day office operations and administrative functions.
  • Order and maintain office supplies and equipment.
  • Coordinate vendors, maintenance, and office services.
  • Manage incoming and outgoing mail and deliveries.
  • Organize meetings, events, and office activities.
  • Ensure office procedures and workflows are efficient and organized.
  • Maintain records, policies, and administrative documentation.
  • Create, maintain, and analyze spreadsheets using Microsoft Excel or Google Sheets.
Required Skills & QualificationsAdministrative Skills
  • Strong organizational and multitasking abilities.
  • Ability to create systems and processes.
  • Excellent written and verbal communication skills.
  • Ability to prioritize tasks and meet deadlines.
  • Professional and dependable work ethic.
  • Strong problem-solving and decision-making skills.
  • High level of confidentiality and discretion.
Technical Skills
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Advanced spreadsheet skills in Excel and/or Google Sheets.
  • Experience with data management and reporting.
  • Ability to create charts, reports, and automated spreadsheets.
  • Familiarity with office management software and scheduling tools.
Preferred Qualifications
  • Previous experience as a Personal Assistant, Executive Assistant, or Office Manager.
  • Knowledge of CRM platforms is a plus.
  • Knowledge of communications platforms (Google Calendar/Gmail/Slack/Monday.com)
  • Bachelor's degree is required.

Compensation & Schedule
  • Full-time.
  • Competitive salary based on experience.
  • Benefits may include paid time off, 401k and health insurance
  • Salary: Available Upon Request

About the Company

B

Buddy Brew Coffee

Resume Resources

Free Resume TemplatesFree Resume Builder