Early-stage AI startup is looking for a Personal Assistant & Office Manager to support their Co-Founder & CEO and run their brand new San Francisco office. This is a split role, roughly 30 hours a week on the office and roughly 10 hours a week on personal support. The office is built for a team of 40, and close to empty today, so you'll be setting the tone for the space as the company grows into it. On the office side, you'll manage supplies and vendor relationships, coordinate with building management, and run logistics for meetings, visitors, and team events. On the personal side, you'll handle errands and household needs, act as the point person for contractors and household staff, support an active home renovation, and own end-to-end personal travel. Someone who is proactive, discreet, and unfazed by moving from an office vendor call to a personal errand in the same afternoon. This is a brand new role that's still being shaped, so there's genuine room to define it. Bilingual - Mandarin preferred. In-person across the SF office and a Peninsula residence, with a reliable vehicle and comfort driving between the two, plus weekend flexibility for occasional personal errands. 100-140K/year equivalent DOE, paid hourly.
Office Management Responsibilities:
- Manage office supplies, ordering, and vendor relationships.
- Keep the office stocked, organized, and presentable day to day.
- Coordinate with building management and service providers.
- Support office logistics for meetings, visitors, and team events.
- Serve as the go-to point of contact for day-to-day office needs.
Personal Support Responsibilities:
- Handle household errands including grocery shopping, dry cleaning, returns, and personal shopping, and keep residences fully stocked.
- Act as the point person for contractors, vendors, housekeepers, and service providers, including identifying, hiring, and overseeing household staff.
- Support an active home renovation by tracking details, following up, and resolving issues independently.
- Coordinate home maintenance and service appointments.
- Manage gifting end to end, from sourcing and purchasing through sending.
- Schedule personal and medical appointments, coordinating with the CEO's Executive Business Partner where personal and work calendars overlap.
- Own end-to-end personal travel including research, booking, itineraries, ground transportation, and contingency planning.
- Handle errands and transport between the residence and the office.
Qualifications:
- Previous 2+ years as a Personal Assistant, Estate Assistant, Office Manager, or in a similar role, ideally with exposure to both household and office environments.
- Fluent in Mandarin and English.
- Experience coordinating contractors and vendors for home maintenance or renovation, with the ability to pick up a project already underway.
- Strong calendar management and organizational skills.
- Proactive and solutions-oriented, able to handle loose ends without being asked and operate with sound judgment and minimal supervision.
- Handles competing priorities calmly and switches context easily between office and personal work.
- Clear, responsive, and proactive communicator.
- Discreet and respectful of personal and family boundaries, as part of the work takes place inside the home.
- Tech-proficient with the ability to troubleshoot independently.
- Reliable personal vehicle and valid driver's license, with comfort driving regularly between San Francisco and the Peninsula.
- Flexible availability around shifting priorities, including occasional weekends.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.