Personal Assistant to CEO

Frontline Source Group Holdings, LLC dba dfwHR

San Marcos, CA

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JOB DETAILS

SKILLS

Business Administration, Business Operations, Business Support, Communication Skills, Conference Management, Construction, Detail Oriented, Driver's License, Entrepreneurship, Executive Assistant Skills , Expense Reports, Expense Tracking, Follow Through, High Net Worth, Interpersonal Skills, Leadership, Legal, Logistics, Microsoft Outlook, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Time Management, Vendor/Supplier Planning, Vendor/Supplier Relations

LOCATION

San Marcos, CA

POSTED

1 day ago

Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO. This is not a traditional administrative role. The selected candidate will serve as a trusted right hand to a dynamic and highly accomplished executive, providing seamless support across both professional operations and personal priorities. This opportunity is best suited for a polished, proactive professional who brings discretion, sound judgment, and a high standard of execution to everything they do. This is an onsite, direct hire opportunity in San Diego, CA.

KEY RESPONSIBILITIES
Professional & Business Support:
Manage complex, ever-changing calendars across multiple time zones; anticipate conflicts and protect the executive's time proactively.
Coordinate meetings end-to-end, ensuring all logistics, materials, and participants are aligned in advance.
Prepare briefing materials, executive itineraries, and correspondence; ensure timely and accurate follow-through on all communications.
Track action items and follow-ups across multiple workstreams to ensure nothing falls through the cracks.
Support conference coordination, registrations, and preparation of executive materials including bios and headshots.
Travel occasionally with the Principal to business meetings and events; capture key decisions, action items, and ensure accountability.
Coordinate vendors and manage projects tied to business initiatives, operations, construction, and franchising activities.
Serve as a discreet and professional liaison with internal teams and external partners including legal, financial, investors, and franchise networks.
Oversee expense tracking, reporting, and general business administration.
Personal & Family Support:
Coordinate household operations including vendor relationships, scheduling, and service providers.
Manage personal requests, errands, and day-to-day logistics with efficiency and care.
Plan and execute family travel with thorough itineraries and seamless logistics.
Anticipate personal and family needs proactively to reduce friction and keep daily life running smoothly.
Uphold the highest standard of discretion and confidentiality across all personal and family matters.
Team Collaboration:
Collaborate closely with executive support team members to divide responsibilities and ensure seamless execution.
Participate in daily check-ins and maintain clear, consistent communication across team workflows.
Take full ownership of assigned tasks while sustaining visibility across the broader support structure.

CANDIDATE PROFILE
Required Experience:
5-10+ years in a dedicated EA, PA, or Chief of Staff capacity supporting a senior executive, founder, or high-net-worth individual.
Proven ability to manage both professional and personal responsibilities with sound judgment and unwavering discretion.
Experience in luxury hospitality, family office, private service, or entrepreneurial environments strongly preferred.
Core Competencies:
Exceptional organizational skills and meticulous attention to detail.
Polished written and verbal communication across all channels including text, email, and executive correspondence.
Ability to manage competing priorities under pressure with composure and professionalism.
Tech-savvy and resourceful; proficient in Outlook and modern productivity tools with a quick adoption curve.
Proactive and solutions-oriented; anticipates needs and acts without waiting for direction.
Professional presence and interpersonal warmth that builds trust quickly with the principal and family.
Work Style & Expectations:
Highly responsive, proactive, and adaptable as priorities and schedules shift.
Operates with the utmost discretion and sound judgment in all circumstances.
Based in North San Diego County with consistent in-person availability; valid driver's license and clean background required.
Comprehensive NDA and background and reference checks required.

WHY THIS OPPORTUNITY
Direct exposure to senior leadership within a high-growth, globally recognized organization.
Opportunity to build a long-term, high-impact partnership with a growth-oriented principal.
Meaningful variety, autonomy, and the satisfaction of directly enabling both professional success and family well-being.
Collaborative team culture with strong support structure.

BENEFITS
Competitive base salary with performance-based bonus.
Comprehensive medical benefits package.
Market-leading compensation for top talent in this specialized hybrid space; specifics discussed with qualified candidates.

About the Company

Frontline Source Group Holdings, LLC dba dfwHR

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