Personal Property Supervisor - Bilingual

Position Overview:

The Property Supervisor serves as the central authority for the collection, inventory, safeguarding, tracking, storage, and return of all detainees’ personal property within a federally contracted ICE processing facility.

This role ensures full chain-of-custody accountability, accurate documentation, and strict compliance with Federal standards, contractual requirements, and federal oversight expectations.

The Property Supervisor functions as the single point of responsibility for property control operations, ensuring that all items are handled securely, ethically, and consistently throughout the intake, storage, and discharge lifecycle.

The position is the facility’s lead for all property-related issues, including discrepancies, claims, audits, and compliance reviews.

Essential Functions:

Property Intake, Inventory & Chain-of-Custody Control

• Oversee collection and intake of all detainees’ personal property upon arrival.
• Ensure accurate inventory and documentation of all items, including clothing, valuables, documents, personal effects
• Establish and enforce chain-of-custody protocols from intake through final disposition.
• Verify that all property is logged correctly, tagged/identified, stored according to policy.
• Ensure property receipts are issued and documented in accordance with requirements.

Secure Storage & Property Management

• Manage and supervise all property storage areas, ensuring:
• • Security and controlled access
  • Organization and traceability of stored items
  • Protection against loss, theft, or damage
• Maintain systems for:
• • Property tracking (manual or electronic logs)
  • Location control (bin/room-level tracking)
• Conduct routine inspections and reconciliations of stored property.

Property Tracking, Auditing & Accountability

• Maintain real-time tracking and accountability for all detainee property.
• Conduct and oversee:
• • Daily, weekly, and periodic audits
  • Inventory reconciliation checks
• Identify and investigate:
• • Missing items
  • Documentation discrepancies
  • Chain-of-custody breaks
• Implement corrective actions and ensure resolution of discrepancies.
• Support internal QA/QC programs and external audits, ensuring documentation and records meet compliance requirements.

 Property Return & Disposition

• Oversee the accurate and timely return of all property upon Release, Transfer, Discharge.
• Ensure identity verification and proper sign-off procedures during return.
• Maintain full documentation for Returned property, Abandoned, transferred, or disposed items.
• Resolve property claims or disputes in coordination with leadership and ICE representatives.

Compliance & Regulatory Adherence

• Ensure compliance with Federal standards for operational and housing facilities, including documentation and reporting requirements.
• Maintain readiness for Federal inspections, external oversight reviews.
• Ensure all processes protect:
• • Resident rights
  • Due process
  • Transparency and accountability

Staff Supervision & Operational Oversight

• Supervise property officers, clerks, or assigned staff.
• Ensure staff are trained in:
• • Property handling procedures
  • Documentation standards
  • Security protocols
• Enforce adherence to:
• • Policies
  • Chain-of-custody procedures
  • Professional conduct standards

Incident Response & Risk Mitigation

• Lead response to property-related incidents, including:
• • Lost or missing property
  • Theft or mishandling allegations
  • Documentation errors
• Conduct reviews and implement corrective action plans aligned with compliance practices.
• Ensure all incidents are:
• • Properly documented
  • Reported through appropriate channels

Required Qualifications & Core Competencies

• Minimum 2 years of experience in property control, inventory management, logistics, or asset accountability.
• Experience working in secure environments, government, corrections, or compliance-driven settings preferred.
• 2+ years of direct staff supervision/management experience
• Strong knowledge of inventory control systems, chain-of-custody procedures, recordkeeping and audit practices.
• Demonstrated ability to:
• • Maintain strict accountability with zero tolerance for errors
  • Identify discrepancies and enforce corrective action
  • Operate with high attention to detail and integrity
• Strong skills in:
• • Organization and documentation
  • Problem-solving and investigation
  • Communication and coordination
• Bilingual

Preferred Qualifications

• Experience in correctional facilities or similar federally regulated environments
• Familiarity with:
• • QA/QC programs
  • Audit preparation and inspections

Physical Requirements:

• Ability to stand, walk, and conduct facility rounds for extended periods (8–12 hours per shift)  

• Ability to lift and move supplies up to 50 lbs  

• Ability to respond quickly to emergencies throughout the facility  

• Ability to work in indoor and outdoor environments  

• Ability to review documentation, reports, and operational records with attention to detail. 

• Ability to sit for extended periods for administrative tasks and documentation   

Work Environment:

• Fully onsite position
• Work schedules include 24/7 coverage, and may include shifts overnight, evenings, weekends, and holidays.
• Fast-paced operational environment requiring attention to detail and professionalism

Other Duties & Information:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time
• Travel Requirements: <10% travel
• Location: On-Site

About Anovaeon, LLC: https://www.anovaeon.com

Anovaeon, LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We don’t staff projects—we bring the right teams with the right tools, guided by innovative leadership, that together deliver operational success. From disaster response and recovery to migration and emergency preparedness, we integrate strategic leadership with hands-on execution. Our team combines deep industry experience with data-driven solutions, ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.

Anovaeon, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.