Human Resources - PERSONNEL ADMINISTRATOR PERSONNEL ADMINISTRATOR Human Resources Administrative Job Number 2300289999 Start Date Open Date 01082026 Closing Date GENERAL DESCRIPTION OF DUTIESUnderadministrative supervision an occupant of this classification maycoordinate and administer a variety of functions under an organized human resources office. Performs a varietyof professional and technical human resources workin support of a school district agency. Employees at this level provide a variety of human resources services in support of an organized human resources office and may supervise lowerlevel staff. Workis performed with considerable latitude for independent judgment and decision making abilities within established laws rules regulations policies and procedures. Workis performed under administrative direction. This job reports to the Executive Manager of Human Resources.EDUCATION AND EXPERIENCE Bachelors degree from an accredited college with majorcourse workin human resources business education orcloselyrelated field supplemented by five5years of progressivelyresponsible experience in human resources workin an organized personnel system or five 5 years of successful school experience as a teacheradministrator. The equivalent combination of education training and experience which provides the required knowledge skills and abilities to performthe essential functions of the job will also be acceptable. PHR or Administrative Certification is preferred but not required.ESSENTIAL JOB FUNCTIONS The listof essential functionsas outlined herein is intended to be representative of the tasks performed within this classification.It is notnecessarily descriptive of any one position in the class.The omission of an essential function does notprecludemanagementfrom assigning dutiesnotlisted herein ifsuchfunctions are alogical assignmentto theposition. The essential job functions are not listed in any particular order of importance. Essential Job Functions include but are not limited toWorks as a team member to provide excellent customer service with efficient and effective human resources assistance to assigned schools programs and departments Receives human resources inquiries and concerns from employees and various departments Provides friendly and professional customerservice to employees applicants members of the community and other stakeholders Interacts with said stakeholders to ascertain and understand the nature of the request and provide required assistance Directs stakeholders to the appropriate resource when appropriate.Completes all assigned tasks reports projects and duties in an accurate and timely manner.Handles reports records conferences and other personnel information in a confidential manner.Conforms to district and department policies and procedures ensures that personnel procedures conform to district policies.Assists in the review revision and implementation of personnel and other system policies and procedures.Assists in the review revision and implementation of System and Department goals and objectives.Assists Principals and hiring managers in staffing schools and departments in designated areas of responsibilities. Interviews job applicants and recommends employment for qualified personnel in designated areas of responsibility. Conducts recruiting activities at local state and regional universities. Insures that Mobile County Public School System practices and procedures on employment interviewing and selection of applicants are followed.Confers with Principals system management andorother personnel to assess needs solve problems explain services and interpret policies procedures laws and regulations.Assists with the employee relations process by interpreting applying and explaining rules regulations and provisions of agreements of the school district.Mediates conflict between employees and their supervisors. May assist in facilitating grievance and dispute resolutions process to effect equitable solutionsInforms personnel regarding a variety of procedures and program requirements e.g. certification hiring process for the purpose of providing necessary information taking appropriate action andor complying with established guidelines.Prepares reviews andor provides documentation for various Human Resources functions including mandatory transfers non-renewals employee discipline and the preparation of school board agenda items. Mayparticipate in the recommendation process foraction.Conducts or provides assistance with system investigations and may be asked to prepare written report of findings.Reviews applications and other credentials to assure proper certification for assignment including contacting State Department of Education officials to resolve certification issues. Grades writing samples and evaluates other documentation as required.Oversees andor assists allocation compliance for school and department based positions.Maintains data significant to designated areas of responsibilities and other requested reports.Keeps informed of new developments in the field of school law the Students First Act or successor acts Human Resources and Employment Laws.Conducts workshops on personnel and Human Resources issues as needed andor required.Supervises Human Resources clerical staff as required and assigned.Assists other personnel for the purpose of supporting them in the completion of their work activities.Attends all required training classes and meetings.Maintains open and effective communication with all levels of employment forthe dissemination of information and effective departmental operations.Performs otherduties as assigned.KNOWLEDGE SKILLS AND ABILITIES. The person hired for this position must possess at a minimum the following knowledge skills and abilitiesRequires the ability of speaking andor signaling people to convey or exchange information. Includes giving and receiving instructions assignments or directions.Requires the ability to record and deliver information to explain procedures to follow oral and written instructions.Requires the ability to communicate effectively and efficiently in a variety of technical or professional languages including legal personnel and governmental terminology.Requires the ability to prioritize and assign workRequires the ability to handle and maintain sensitive and confidential information.Requires a thorough knowledge of State and local policies and procedures regarding human resources activities.Requires considerable knowledge of the ethical guidelines applicable to the position as outlined by professional organizations andor federal state and local laws rules and regulations.Requires some knowledge of the principles of supervision organization and administration.Requires some knowledge of state and local laws rules and regulations governing investigations.Requires some knowledge of the principles and practices of modern interviewing techniques.Requires some knowledge of the principals of conflict resolution.Requires some knowledge of public sector education and related fields of law at the federal and state levels and how they relate to a local school system.Requires the ability to compare andor judge the readily observable functional structural or compositional characteristics whether similar or divergent from obvious standards of data people or things.Requires the ability to read analyze and interpret common scientific and technical journals legal documents correspondence reports manuals professional journals forms charts etc.Requires the ability to prepare documents correspondence reports forms etc. using prescribed formats and conforming to all rules of punctuation grammar diction and style.Requires the ability to speak before groups of people with poise voice control and confidence.Requires the ability to apply principles of logical or scientific thinking to define problems collect data establish facts and draw valid conclusions to interpret an extensive variety of technical instructions in mathematical or diagrammatic form and to deal with several abstract and concrete variables.Requires the ability to be adaptable and to perform under stress and when confronted with persons acting under stress.Requires the ability to develop or interpret personnel policies and procedures.Requires the ability to use common office machines including popular computer-driven word processing spreadsheet and file maintenance programs.Requires the ability to conduct research organize facts and draft professional andor legal documents. Detail oriented.Requires the ability to effectively express ideas orally and in writing.Requires the ability to work with a variety of officials at different levels of government under differing managerial controls and at different physical locations.Requires the ability to exercise tact and courtesy in frequent contact with employees agency representatives and the general public.PHYSICAL REQUIREMENTS The usual and customary methods of performing the jobs functions require the following physical demands some lifting carrying pushing andor pulling and significant fine finger dexterity. Must be physically able to operate a variety of machinery and equipment including computers copiers facsimile machines etc. Must be able to exert a negligible amount of force constantly to move objects. Must have minimal levels of eyehandfoot coordination. The position requires the ability to talk and hear Talking expressing or exchanging ideas by means of spoken words. Hearing perceiving nature of sounds by ear. Must be able to communicate via a telephone. Generally the job requires 80 sitting 10 walking and 10 standing. This job is performed in a generally clean and healthy environment.CLASSIFICATIONDISCLAIMER Classification - Exempt. Disclaimer - The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees to this job. If offered a position prospective employee must pass a required health exam criminal records check and drug screen. Duty Days 260 Salary Range FromTo Beginning pay - 78162.00 Additional Job Information Applicants selected for classified positions must undergo or have undergone an ABIFBI criminal history background check fingerprinting administered through sites selected and approved by the MCPSS and State of Alabama Education Department and be declared suitable and fit to teach under state law. Applicants selected must also pass a drug-screening test via forms provided by Human Resources during the selection process. THE MOBILE COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER. Job Attachment View Attachment The State does not discriminate on the basis of age race color sex sexual orientation religious preference marital status disability national origin or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number an unexpired identity document that contains a photograph and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States E-Verify will confirm that the employees name and Social Security number match. Use of any published data or content on this web site is prohibited without the written consent of the Alabama State Department of Education. Login and Apply