Personnel Coordinator

Overview:

Provides administrative and operational support with a strong focus on HR-related tasks. This role assists with employee onboarding, maintaining personnel records, coordinating travel, managing equipment requests, and supporting daily operational functions. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

Human Resources Support

• Assist with new hire onboarding ensuing accuracy in system.
• Maintain and update employee personnel files. Supporting employee changes and terminations.
• Help coordinate employee engagement activities, recognition programs, and internal communications.

Operations & Administrative Support

• Prepare and update operations reports, spreadsheets, and tracking documents.
• Assist with auditing data for accuracy, ensuring information is up-to-date and properly documented.
• Support management with general administrative tasks including scheduling, filing, data entry, and correspondence.

PPE, Equipment & Supplies Management

• Process and track PPE orders, ensuring employees receive required protective equipment on time.
• Order and distribute company cell phones, accessories, and replacements while maintaining an accurate inventory log.
• Coordinate additional operational supplies as needed.

Travel Coordination

• Arrange travel for employees, including booking flights, hotels, rental vehicles, and preparing detailed travel itineraries.
• Ensure travel plans align with company policies and budget requirements.
• Track travel confirmations, reimbursements, and associated documentation.

Customer & Operational Reporting

• Assist with preparing customer-facing operational or financial reports as needed.
• Help audit internal data to ensure accuracy before submitting reports to stakeholders.

Qualifications:

• 1–2 years of administrative, HR assistant, or operations support experience preferred (entry-level candidates with strong skills may be considered).
• Strong organizational skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Comfortable working independently and managing multiple tasks simultaneously.