Personnel Coordinator

The Personnel Coordinator (PC) plays a key role in supporting the recruiting and onboarding process for both exempt and non-exempt positions. This role is responsible for initiating candidate outreach, coordinating interviews, supporting on-site personnel, and ensuring a smooth hiring and onboarding experience. The PC works closely with recruiters, hiring managers, clients, and on-site teams, requiring strong communication, organization, and collaboration skills.

Location: Richmond, VA (some travel required)
Pay Rate: $18–$25/hour
Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Key Responsibilities

• Conduct initial outreach to candidates and support full-cycle recruiting efforts
• Review applications, screen candidates, and assist in identifying qualified talent
• Coordinate and schedule phone, virtual, and in-person interviews
• Partner with recruiters, hiring managers, and clients to understand staffing needs and job requirements
• Assist with new hire onboarding, including documentation, drug screens, and background checks
• Facilitate new hire orientations and ensure compliance with onboarding processes
• Maintain accurate and timely records in CRM, ATS, and timekeeping systems
• Provide administrative support to recruiters, sales teams, and office leadership
• Communicate updates regarding new hires, pending starts, and client requirements
• Monitor attendance and follow up on call-outs, ensuring proper communication with clients
• Support payroll processes and serve as backup for payroll operations when needed
• Assist with event coordination, employee engagement activities, and special projects
• Travel to job sites as needed to support operations and coverage

Essential Functions

• Deliver excellent customer service to clients, candidates, and internal teams
• Respond to inquiries via phone, email, text, and in person in a timely and professional manner
• Schedule, confirm, and follow up on interviews and onboarding appointments
• Guide candidates through the onboarding process, ensuring completion of all required steps
• Maintain organized and accurate documentation of all communications and activities
• Follow company processes, scripts, and compliance standards
• Build and maintain strong relationships with clients and candidates

What We’re Looking For

• Strong organizational skills with attention to detail
• Ability to multitask and adapt in a fast-paced environment
• Excellent communication and interpersonal skills
• Problem-solving mindset with a proactive approach
• Willingness to learn, grow, and support team success

Our Mission

We are committed to “Getting employers and employees where they want to go.” The Personnel Coordinator plays a vital role in bringing this mission to life by connecting talent with opportunity and ensuring a seamless hiring experience.

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