Personnel Technician (Sub Clerk)

Personnel Technician (Sub Clerk) JobID: 3533

Position Type: Miscellaneous/Personnel Technician (Substitute Clerk) Date Posted: 3/11/2026 Location: District Offices Building

Additional Information: Show/Hide Summary: The Personnel Technician is responsible for ensuring proper and efficient placement of substitute for certified staff; as well as performing a variety of clerical duties.

Qualifications:

• High School Diploma or equivalent
• Ability to take and follow directions easily

Preferred Qualifications:

• A minimum of 2 years prior experience in secretarial/clerical office environment
• Exceptional computer skills with specific knowledge of Microsoft Word and Excel and the ability to quickly learn the Human Resources Management system and the Aesop on-line substitute teacher placement system
• Must be bondable for notary

Essential Functions:

• Ability to complete tasks under pressure of deadlines and multi-task with various pressing duties
• Excellent telephone skills
• Excellent customer service skills
• Ability to use a telephone for extended periods of time in a professional, courteous manner
• Timely and accurately file and organize employee personnel files
• Ability to complete background checks
• Ability to take notes for HR Meetings, Negotiations, ext.
• Ability to complete detailed and complex assignments and organize/prioritize projects with minimal supervision
• Must demonstrate discretion, tact, and confidentiality, often in stressful situations
• Effectively communicate with all GFPS employees to ensure appropriate placement of substitute teachers and substitute para educators
• Maintain substitute teacher database to ensure proper and efficient placement of substitutes
• Manage master calendar of teacher absences to prepare for upcoming events in order to avoid having uncovered classrooms
• Coordinates and conducts interviews of substitute teachers and crossing guards
• Hiring decisions made in conjunction with HR Director
• Coordinate Quarterly & Yearly Trainings for Subs, Yearly Trainings for Crossing Guards
• Compiles and maintains monthly reporting on teacher absences with prior year data comparisons, maintain accurate payroll reports weekly
• Telephone placement of substitute teachers, substitute para educators and sub crossing guards for all Great Falls Public Schools
• Maintain confidential employee personnel files for substitute teachers
• Appropriately handle employee relations matters
• Other personnel/secretarial/clerical duties as assigned
• Assist in the operation and maintenance of the automated sub-calling system
• Ability to troubleshoot and work independently

Physical Demands:

• Kneeling
• Bending legs at knee to come to a rest on knee or knees
• Walking
• Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling
• Applying pressure to an object with the fingers and palm
• Talking
• Expressing or exchanging ideas by means of the spoken word
• Hearing
• Perceiving the nature of sounds at normal speaking levels with or without correction
• Ability to receive detailed information through oral communication, and to make the discriminations in sound
• Repetitive motion
• Substantial movements (motions) of the wrists, hands, and/or fingers
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
• Sedentary work involves sitting most of the time
• Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes

Employment Details:

• Employment Days: 40 hrs/week
• 218 Days - Summer work as needed
• Starting time is 6:00 A.M.
• Location: Human Resources Office, District Office Building
• Salary: $16.46 per hour
• Closing Date: Open Until Filled

Application Instructions: A Frontline Application must be received in the Frontline Application program (available at www.gfps.k12.mt.us) by the closing date.