Pharmacy RFP Consultant

OVERVIEW

Pharmacy RFP Consultant
Location: Remote

About Alera Group

Alera Group was founded in 2017 and has grown to become the 14th largest broker of U.S. business. We are passionate about our clients' success in the areas of Employee Benefits, Property and Casualty Insurance, and Financial Services. With a network of offices nationwide, our commitment to collaboration allows us to offer national resources combined with local service.

Why Alera Group

• Make an Impact: Your work supports businesses and individuals in protecting what matters most.
  
• Grow With Us: We invest in development, mentorship, and long-term career growth.
  
• The Collaborative Way: We believe in accountability, teamwork, and shared success across all offices and lines of business.
  
• National Strength. Local Heart: Scale, resources, and expertise - with relationships that feel personal.
  

RESPONSIBILITIES

Position Overview
The Pharmacy RFP Consultant is responsible for managing the end-to-end RFP process for employer pharmacy benefit programs. This individual will coordinate all aspects of PBM and point-solution evaluations-from data collection and analysis to scoring, documentation, and finalist preparation.

The ideal candidate is analytical, tactical, highly organized, detail-oriented, and thrives in a fast-paced environment with multiple deliverables. This role combines project management, data analysis, and administrative coordination, ensuring that every RFP is executed with precision, consistency, and professionalism.

Core Responsibilities
RFP Project Management

• Coordinate and manage the entire PBM RFP process from launch through finalist selection.
• Track timelines, deliverables, and communication milestones across all stakeholders.
• Develop and maintain RFP project plans, including kickoff schedules, vendor response deadlines, and client review sessions.
• Ensure alignment with internal standards and templates for each RFP.
• Maintain RFP documentation and file organization for internal and client access.

Analytical and Tactical Support

• Review and validate PBM response data, including pricing, guarantees, and program performance.
• Prepare side-by-side comparison summaries (Excel-based) to evaluate vendor proposals.
• Work closely with Underwriting and Clinical teams to integrate cost modeling and program assessments.
• Identify inconsistencies or red flags in PBM submissions and escalate as needed.
• Support creation of executive-level client summaries, highlighting key differences, savings opportunities, and recommendations.

Vendor Coordination

• Distribute RFP materials and manage vendor communications throughout the process.
• Track vendor questions and coordinate timely, consolidated responses.
• Monitor vendor response submissions for completeness and accuracy.
• Support vendor scoring and documentation of qualitative and quantitative results.
• Maintain a vendor tracking sheet with historical performance, pricing, and engagement notes.

Administrative and Organizational Tasks

• Prepare and update standard RFP templates, forms, and checklists.
• Maintain organized file structures for each RFP cycle (proposals, analyses, notes, and client deliverables).
• Assist in scheduling internal and external meetings, including vendor interviews and client review sessions.
• Support document version control, proofreading, and formatting for client-facing reports.
• Manage internal folders and ensure all RFP documentation is archived correctly for compliance and reference.

Client Support and Reporting

• Assist consultants and account managers in preparing client-ready reports, presentations, and summaries.
• Help organize client review calls-preparing meeting materials, agendas, and recap notes.
• Respond to client and internal inquiries related to RFP status, timelines, and vendor data.
• Support post-RFP activities such as finalist coordination and contracting handoff.

QUALIFICATIONS

Requirements

• 3+ years of experience in pharmacy benefits, PBM consulting, and RFP project coordination.
  
• Familiarity with PBM pricing models, rebate structures, and performance guarantees
• People leader skills
• Proficiency in Microsoft Excel, Word, and PowerPoint
• PMP Certification is a plus
• Bachelor's degree in Business, Finance, Health