Pharmacy Sourcing and Inventory Coordinator

Essential Functions:

• Prepares purchase orders, analyzes quotations, and expedites deliveries and shipments based off current inventories and pars. Monitors open purchase orders.
• Interviews sales representatives, secures bids and quotes, selects supplies/equipment, and places orders.
• Studies market trends, interviews vendors, and recommends sources of supply.
• Researches and selects products according to quality, price, technology, contract compliance and serviceability standards. Contacts vendors and facility personnel to ensure actions are completed.
• Processes change orders, notifying vendors of material and quantity requirement revisions, contacts vendors on rate adjustments and incorrect materials.
• Provides oversite of certifications of delivery and conducts check against order; checks and approves payment of invoices.
• Prepares documents to process requests for adjustments for damages, incorrect shipments, and product returns. Monitors and ensures proper credits.
• Continually monitors contracts to ensure that the health system and our vendors are compliant with group purchasing organization or independent contracts, pricing is current, and vendors are providing quality products.
• Monitors and coordinates product recalls following the system's policies.
• Manages inventory levels within assigned pharmacies and other health system facilities based off product usage and criticality as measured by key performance indicator(s).
• Oversees annual physical inventory process for all applicable facilities and provides value reporting to Finance and Pharmacy operational leaders.
• Coordinates the returns of outdated medications.
• Manages the proper receipt, handling, and stocking of product in the pharmacy.
• Coordinates or assists with physical inventory and reporting processes as appropriate.
• Communicates and documents known drug shortages and applicable inventory levels to the System Drug Shortage Meeting.
• Prepares invoice documents for product transfer to other departments and outside locations.
• Coordinates facility pharmaceutical related ordering and product acquisition processes.
• Acts as an administrator, on behalf of the health system, for technology systems including inventory management software.
• Elevates new product requests from facilities to system Pharmacy leadership for stocking consideration.
• Ensures product conversions and new product implementations are completed at assigned facilities
• Provides cost savings opportunities and associated analytical data through Value Analysis and system Pharmacy.
• Provides purchasing coverage to other facilities as needed.

Common Expectations:

• Compiles data for and prepares regularly scheduled or special reports, analyses, and statements.
• Ensures that facility standard procedures are followed in connection with purchases of pharmaceuticals, materials, and services.
• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• Maintains files and records of current and potential suppliers, materials, prices, delivery dates and inventories.
• Maintains purchase order and invoice files and related purchasing records.