Employment at MSM: Philanthropy and Communications Associate - Manhattan School of Music Skip to main content Created with Sketch. Created with Sketch. Admission Degrees and Other Studies Admission Overview Request Information College Studies Precollege (Age 8-18) MSM Summer (Age 8-17) Admission Viewbook Admission Events Online Degree Completion Program: BFA in Performing Arts Application Info Apply To MSM Dates & Deadlines Prescreening & Audition Information Financing Your Education International Applicants Accepted Students Visit MSM Join Us at MSM! Apply to MSM Programs College Programs Programs Overview Classical Programs Jazz Arts Musical Theatre Contemporary Performance Orchestral Performance Online Degree Completion Program: BFA in Performing Arts Special Programs Precollege (Age 8-18) MSM Summer (Age 8-17) The Center for Career Readiness & Community Impact (CCRCI) Distance Learning Global Conservatoire Join Us at MSM! Apply to MSM Faculty Faculty Overview Faculty Directory Faculty in the News In Memoriam College Faculty Emeriti Join Us at MSM! Apply to MSM Campus Campus Campus Overview Visit MSM Campus Photo Tour Housing & Residence Life Recording Arts Libraries Campus Store Registrar Office Student Life Current Students International Student Services Student Affairs Health & Counseling Student Accounts Title IX & Non-discrimination Policies MSM Commencement 2026 Academic Calendar Join Us at MSM! Apply to MSM Performances Attend Performances Overview Performances and Events Listings (Updated daily) Performance Season Brochure Student Recitals Discover Livestreams Videos Performance Venues Facility Rentals Join Us at MSM! Apply to MSM Giving Explore Giving Giving Overview Give Now Areas to Support Ways to Give Alumni Giving Name a Seat in Neidorff-Karpati Hall Spotlight The President's Circle The Parents' Council The Bravo Society The Galaxy Society The Virtuoso Society Join Us at MSM! Apply to MSM About About MSM About Overview Leadership Alumni Success Stories MSM Spotlight MSM News MSM History Contact Us Learn More Visit MSM Offices & Staff Mission Statement / Biennial Report MSM Strategic Plan 2024-29 Cultural Inclusion Initiative Hire a Musician Employment at MSM Join Us at MSM! Apply to MSM Info For Alumni Accepted Students Applicants Concert-Goers Current Students Educators Faculty & Staff Hiring a Musician International Students Precollege Students Portal Login Info For Portal Login Info For Alumni Accepted Students Applicants Concert-Goers Current Students Educators Faculty & Staff Hiring a Musician International Students Precollege Students Employment at MSM Job Opening: Created with Sketch. Philanthropy and Communications Associate Position Description Title: Philanthropy and Communications Associate Department: Philanthropy; Marketing, Communications, and Alumni Affairs Reports To: Vice President for Philanthropy and Vice President for Marketing, Communications, and Alumni Affairs Supervises: Student Workers Internal Contacts: Faculty, Staff, Students External Contacts: Donors, Vendors, Advertisers, and other external contacts as required Employment Status: Full-time; Non-exempt Salary Range: $55,000 - $60,000 Position Summary The Philanthropy and Communications Associate reports to and supports both the Vice President for Philanthropy and the Vice President for Marketing, Communications, and Alumni Affairs, providing administrative assistance, ensuring the smooth day-to-day operations of their respective offices, and managing special projects. Domains Philanthropy Provide administrative support for the Vice President for Philanthropy, including scheduling internal and external meetings; ensuring adequate departmental office supplies; reordering fundraising brochures, biennial reports, donor thank you gifts, and other materials; and troubleshooting computer issues. Support the International Advisory Board and Board of Trustees' Committee on Philanthropy by taking and producing minutes at in-person and virtual meetings; arranging catering for on-site meetings; preparing PowerPoint presentations and meeting materials; and confirming board meeting attendance as needed. Assist with donor events, including arranging catering for donor lunches and other important meetings; managing RSVPs for donor stewardship events; updating RSVP lists and confirming guest attendance; and greeting guests and assisting with check-in, including the Annual Gala, an annual scholarship donor luncheon, and monthly events for the Virtuoso Society patron program. Manage donor recognition and stewardship programs, including annually updating a digital donor wall with photographs of student performances; reserving performance tickets for major donors throughout the eight-month performance season; tracking and updating lists of named seats and seat inscriptions in Neidorff-Karpati Hall, MSM's mainstage; and ordering photo prints from donor events and creating Shutterfly photo albums for VIP guests. Assist with data entry during times of peak activity. Regularly upload correspondence and other important documents (gift agreements, proposals, solicitations etc.) to the Raiser's Edge NXT database management system and to Microsoft Teams. Submit invoices to Finance; maintain accurate records of departmental expenditures; and reconcile the VP's American Express statements, submitting monthly reports for approval. Mentor and oversee student workers, including those who conduct thank you calls to donors. Submit timecards for student workers to Payroll. Promote MSM's Neighborhood Pass through which community residents (10027 zip code) may obtain free tickets to concerts and performances. Supervise the quarterly distribution of Neighborhood Pass flyers to neighborhood businesses, apartment buildings, restaurants, and community centers. Build relationships with community members, including Columbia Neighbors, the Morningside Area Alliance, and the neighboring Morningside Gardens, to increase awareness of the Neighborhood Pass. Act as a liaison with concierges at Claremont Hall and the Vandewater, luxury condominiums near the School, to coordinate student recitals and to promote awareness of the MSM Neighborhood Pass. Prepare materials for donor presentations and meetings of the International Advisory Board, Committee on Philanthropy, and the Office of the President, including the creation of PowerPoint presentations. Assist the Office of the President in preparing for quarterly Board of Trustees' meetings and board receptions and dinners. Coordinate the assembly of student thank you letters and videos sent to donors of named scholarships and commencement awards. Utilize the DonorSearch and iWave platforms to prepare research profiles on prospective and current donors. Update city, state, and federal government portals with financial documents, including Form 990, audit, and CHAR500. Update the School's Philanthropy-related website pages and coordinate with the Design Office on the placement of Philanthropy solicitations and promotions in MSM concert programs. Perform other duties as assigned. Marketing, Communications, and Alumni Affairs Provide administrative support for the Vice President for Marketing, Communications, and Alumni Affairs, including scheduling team meetings, reconciling American Express statements, and submitting monthly expense reports for approval. Coordinate print and digital advertising purchases with a large number of publications, including Broadway World, Downbeat, International Piano, and Musical America Worldwide. Assist with enrollment marketing by placing ad reservations with youth orchestras nationwide and by tracking their placement in Airtable. Support performance and concert attendance by coordinating the placement of bus shelter advertisements and by placing ads in digital and e-newsletters to increase outreach to local audiences. Track advertising deadlines and liaise with the Design Office to ensure timely submission of artwork, maintain advertising schedules, and produce ongoing reports as needed. Assist the department in responding to inquiries from faculty and staff. Submit invoices to Finance for advertisements, printing of concert programs, and website maintenance. Coordinate the creation of quarterly MSM Neighborhood Pass flyers with the Design Office. Ensure new contacts are added to the School's email marketing lists. Perform other duties as assigned. Job Requirements An undergraduate degree and three or more years of experience are required, preferably for cultural institutions or in higher education. Knowledge of the Microsoft Office suite, especially Word, Excel, Teams, and PowerPoint. Understanding of Raiser's Edge NXT or similar database management systems. Ability to multi-task in a deadline-driven environment. Strong interpersonal and organizational skills, with a courteous, collaborative approach and a positive, can-do attitude. Professional and ethical work behavior with the ability to maintain the highest level of discretion with confidential information. Excellent customer service/donor stewardship skills. Strong interest in music and music education. Benefits Offerings MSM offers a comprehensive benefits package that includes health, dental, and vision insurance; a 403(b) retirement plan; and a generous time off and holiday schedule. Contact Information Send letter of application and résumé to: Betty Etheredge betheredge@msmnyc.edu No phone calls, please. Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation. Download PDF Version About Section Navigation About MSM Home Visit MSM Alumni Leadership The MSM Cultural Inclusion Initiative Fast Facts History News Offices & Staff Hire a Musician Facility Rentals Careers at MSM Academic Calendar Download PDF Version About MSM About MSM Home Visit MSM Alumni Leadership The MSM Cultural Inclusion Initiative Fast Facts MSM News Offices & Staff Employment at MSM Hire A Musician Facility Rentals Academic Calendar Visit MSM Manhattan School of Music 130 Claremont Avenue New York, New York 10027 212-749-2802 Created with Sketch. Created with Sketch. Contact Us Subscribe to MSM Updates Request Admissions Information Employment at MSM Hire a Musician Offices & Staff Consumer Information Privacy Policy 130 Claremont Avenue New York, New York 10027 212-749-2802 2026 Manhattan School of Music Follow MSM Created with Sketch. Created with Sketch. Created with Sketch. Created with Sketch. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. Search the site Load More Fields marked with an asterisk are required Email This Page Your Name Your Email Address Send To Email Address Email Subject* Email Message Page Reference (will be sent in email) https://www.msmnyc.edu/about/employment-at-msm/philanthropy-and-communications-associate/ This site uses cookies to improve user experience. By continuing, you agree to our updated policy. To find out more, visit our cookie & information use policy. Accept & continue