Philanthropy Assistant, Major Gifts

Job Ref:JR-5762

Location:10 Brookline Place, BROOKLINE, MA 02445

Category:Development/Fundraising

Employment Type:Full time

Work Location:Remote: occasional onsite

Salary/Pay Rate:$53,500.00 - $58,200.00 per year

Overview

The Assistant provides administrative support to two or more fundraisers on Major Gifts which raises funds from individuals, families, and family foundations for priorities in research and care across Dana-Farber. This role includes data entry, drafting and managing correspondence, calendar, processing gifts, making travel arrangements, and appointments, and provides event support as appropriate, in addition to other administrative duties as assigned. The ability to multitask with a high degree of attention to detail is required. Responsible for assisting the entire Division with reaching financial goals.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

This position's work location is fully remote with occasional time on-campus in Brookline, MA. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties and Responsibilities:

• Administrative Support: Assist with day-to-day administrative tasks, including but not limited to, managing calendars, scheduling meetings, travel arrangements, mail management, and preparing meeting materials.
• Data Management: Maintain and update organizational and management systems and databases, ensuring accuracy and confidentiality of information. Assist in generating reports as needed.
• Communication: Prepare and edit correspondence, documents, reports, and presentations. Provide timely email and phone communication with internal and external stakeholders.
• Financial Support: May include, but not limited to, P-card review and reconciliation, expense reimbursement processing.  May assist with preparing donor acknowledgement and correspondence.
• Event Support: May contribute to the logistical planning and execution of meetings, events and programs.
• Collaboration: May collaborate with colleagues on team-wide or Division-wide ad-hoc projects and initiatives.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Communication: Good written and verbal communication skills.
• Customer Service Orientation: Customer service skills and the ability to interact professionally with peers, leadership, donors and external contacts.
• Organization: Ability to organize, prioritize, and follow-through on a variety of projects under the close supervision of a manager. Good attention to detail with ability to perform and complete tasks with accuracy.
• Problem-Solving: Must possess the ability to identify issues and proactively work to resolve problems.
• Confidentiality: Ability to maintain discretion and handle confidential information with care.
• Computer Literacy: Basic knowledge of Microsoft Office Suite.

Minimum Job Qualifications:

HS or equivalent

No experience required

Supervisory Responsibilities:

None

Patient Contact:

None

Special Working Conditions:

This position may be remote (0-1 day) or hybrid (2-3 days onsite) at 10 Brookline Place, Brookline, MA each week. May require event support, local travel, and occasional weekend and night work required. May require light lifting for event set-up.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

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Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$53,500.00 - $58,200.00

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