Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience." We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary The Office Manager plays a crucial role in ensuring the efficient functioning of an organization by overseeing various administrative tasks and managing office resources. This position is pivotal for maintaining a productive and organized workplace, enabling other staff members to perform their roles effectively. The Office Manager coordinates office activities and operations to secure efficiency and compliance with company policies, manages electronic procurement system and provides general administrative support to employees. The expected pay rate is $65,000-$75,000/year. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays. Your activities Office Management: Office Supply Management: Ordering and tracking supply inventory and usage, cost analysis, sourcing new vendors, ordering uniforms/PPE, maintaining and reconciling purchase order log. Document Management: Organization, storage/retention, and disposal of facility documents Inventory tracking: Manage inventory tracking for all facility assets, including issuing gate access cards and maintaining accurate records of computers, printers, phones, tools, and other equipment. Accounting: Accounts Payable: Setting up new vendors, managing vendor relationships, researching invoices and AP inquiries, processing invoices in SAP, processing expense reports. Reconcile vendor statements and PO tracker regularly to ensure all invoices are processed accurately and follow up on outstanding payment statuses Budgeting: Assist on Tracking budgeted expenses, preparation of the budget book, and special project tracking. Administration: Payroll/Timekeeping: Inputting employee schedules, reviewing timecards and processing weekly payroll, tracking attendance and violations, processing gross dollar adjustments, check disbursement, ordering manual checks. Benefits: Assisting employees with annual enrollment, explaining benefits options, submitting changes of information, Tracking sick/vacation hours. Assistance: Offer daily assistance to employees with routine tasks, questions, and workplace needs. Information Technology Troubleshooting phone, fax, internet, and other facility technology. Training and assisting employees with the use of facility technology and IT security compliance. Other Administrative DOT Designated Employer Representative: Administering the facility's Department of Transportation (PHMSA) compliance program. Enrollment and removal of employees in a DOT regulated safety-sensitive position. Setting up pre-employment, random, post-accident, and reasonable suspicion of drug and alcohol screening. Training management to perform DOT DER duties and educating employees on the program. Authorized Airport Signatory: Acting liaison between Swissport and PHX Airport to administer and ensure compliance with the airport, TSA, and CBP security regulations. Tracks renewal dates and performs annual badge audits. Meeting Minutes: Prepare weekly presentation slides for facility meetings, document and maintain minutes for monthly safety meetings, Coordinate and prepare for monthly town hall meetings EOM: Manage and update the Employee of the Month program, including tracking nominations and maintaining records Inventory Management Inventory Management: inventory data entry, inventory analysis, usage forecasting, inventory auditing/reconciliation, and end of month reporting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Your profile High school diploma or equivalent; a degree in Business Management, or a related field. Ability to establish and maintain positive, professional, internal and external work relationships with all stakeholders and interest groups Strong proficiency in Microsoft suite of programs, including Word, PowerPoint, Outlook and Excel Play a key role in organizational culture & style whereby all colleagues are empowered & valued Organizational skills and ability to structure and coordinate a range of duties and meet deadlines What we offer 401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Visit our website at https://careers.swissport.com to learn more about Life at Swissport. Join Swissport today and be part of a team that connects the world of aviation!