Job Posting Title
PIA Unit Coordinator
Agency
807 HEALTH CARE AUTHORITY
Supervisory Organization
Program Integrity and Accountability
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$22.81875/ hour
Why You'll Love Working Here
At the Oklahoma Health Care Authority (OHCA), your work matters. Every day, our team helps ensure Oklahomans have access to better health and better care. Guided by our core values, Passion for Purpose, Trust & Transparency, Empowerment & Accountability, Best-in-Class, Outcome-Driven, and Servant Leadership, we foster a workplace where people feel supported, respected, and empowered to make an impact. Learn more about OHCA.
Let's Talk Benefits
We know your great work deserves great support. Here's a snapshot of what we offer for all eligible employees.
Generous state-paid benefit allowance to offset insurance premiums.
A wide selection of insurance plans with no pre-existing condition exclusions.
Flexible Spending Accounts for health care and dependent care.
Retirement Savings Plan with employer contributions.
11 paid holidays annually.
15 days of vacation and 15 days of sick leave in the first year.
Longevity Bonus recognizing years of public service.
Public Service Loan Forgiveness eligibility and tuition reimbursement.
Wellness benefits, including an on-site gym and fitness center discounts.
Job Description
Location: 4345 N Lincoln Blvd, Oklahoma City, OK 73105
Salary: $22.81875/ hour
Work Schedule: Monday - Friday
Primary Hours: 8:00 a.m. - 5:00 p.m.
Agency/Division Information
The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency's core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.
Position Purpose
Under general supervision of the Program Integrity Senior Director, this position is assigned responsibilities for providing support and coordination of program integrity audits and support functions. This position requires specialized knowledge as it relates to the interpretation of state agency or departmental policies, procedures, regulations, and laws. The primary emphasis is the accomplishment of work through the coordination of a variety of activities and the knowledge of specific audit policies and procedures. It requires strong computer and internet research skills. Also calls for the ability to maintain confidentiality, flexibility, excellent interpersonal skills, project coordination experience and to work well with all levels of internal management and staff as well as legislators, providers, members, advocates, and vendors.
Essential Functions May Include:
Perform general office management duties, including sorting and filing tasks, answering phones, taking messages, disseminating information, and handling incoming/outgoing mail.
Compose, prepare, and route official correspondence for supervisor signatures; respond to routine inquiries and dispose of routine correspondence.
Produce, run, and analyze database reports using software such as Access, Excel, PowerPoint, PI Case Tracker, and Business Objects.
Prepare comprehensive periodic and status reports throughout the year and communicate results to division management.
Record referrals, open new cases, and maintain accurate and current data in PI Case Tracker and other online tracking systems.
Mail, track, and document audit reports and related correspondence in PI Case Tracker.
Work with the unit supervisor to ensure purchase orders and contracts are current and that provider progress reports are submitted timely.
Procure supplies and maintain inventory records.
Work with vendors to review and verify accuracy of submitted invoices.
Organize and maintain central files and records; act as Records Officer to dispose of, archive, or microfilm data in accordance with federal and state requirements.
Examine, check, and verify reports and documents for completeness, appropriateness, adequacy, and conformity to requirements; follow up on discrepancies.
Coordinate daily unit activities and office services such as personnel, budget, and records management.
Plan, coordinate, and participate in meetings, seminars, conferences, and trainings.
Maintain workflow during staff absences and serve as backup for other programs and committees.
Maintain confidentiality and adhere to protected health information guidelines, ensuring minimum necessary access.
Perform duties as necessary to support agency operations and program objectives.
Forward recoupment letters and close cases according to PI procedures; notify auditors and/or OHCA Finance as required.
Track closure/recoupment due dates and notify management and auditors within required timeframes.
Prepare records requests, self-audit requests, audit reports, and other certified mailings.
Update, review, and analyze Payment Accuracy databases; run reports and queries for correctness, completeness, validity, and clarity.
Adhere to timelines, deadlines, and scheduled tasks; notify supervisor in advance when deadlines cannot be met.
Contact Payment Accuracy providers, outside agencies, and others regarding records requests and related activities; follow up within required timeframes.
Organize and maintain Payment Accuracy hardcopy records storage and prepare records for electronic conversion per OHCA policy.
Other duties as assigned.
Knowledge, Skills, Abilities and Competency Requirements
The coordinator requires strong analytical skills to evaluate data, proficiency in statistical methods and software for report generation, and the ability to communicate findings effectively to stakeholders. It also demands knowledge of agency policies, state and federal regulations, and the ability to coordinate across divisions for optimal program implementation. The Korn Ferry competencies that best fit this position are Tech Savvy (leveraging technology to enhance efficiency and effectiveness) and Ensures Accountability (holding self and others responsible for meeting commitments and achieving high standards of performance).
To be considered for this position your application must include a resume/CV with complete work and education history.
Education and/or Experience:
2 years of clerical office experience OR
An equivalent combination of education and experience.
Preference Qualifications Include:
Proficiency in Business Intelligence tools
Advanced excel certification
Physical Demands and Work Environment
Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. In the course of performing job duties, employees are required to speak, stand, walk, and reach with their hands and arms. This position requires extended periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present at the office is an essential function of this position.
Accommodation Statement
The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.
Notice to applicants:
Please add OHCAHR@okhca.org to the address book or "safe-senders" list in your email. All correspondence will come from this address. Be sure to check your junk folder. If you have questions about the status of your application, you can contact the HR team at 405-522-7093.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Current State of Oklahoma employees must apply for open positions internally through Workday Jobs Hub.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact