Pilots After Dark Coordinator

Position Details

Position Information

Job Title Pilots After Dark Coordinator Department Student Activities Terms and Hours Various hours Job Category Student Employment Hourly Wage Portland Metro Minimum Wage ($16.80) Job Summary

Pilots After Dark Coordinators are responsible for creating, planning, and hosting various late night entertainment events on Friday and Saturday nights from 9pm-11pm in the Pilot House. Coordinators will work as a team to collaborate with each other, with student organizations and clubs, and with external vendors to provide engaging late night programming for the UP community.

Core Duties

• Meet with Pilots After Dark team on a weekly basis to plan upcoming events
• Assist in collaborative brainstorming sessions with other coordinators
• Coordinate with a variety of campus partners in planning and hosting events (including but not limited to: academic clubs, multicultural clubs, special interest clubs, residence halls, etc.)
• Coordinate with performers, vendors, and agents to provide live entertainment on campus
• Perform job duties during Pilots After Dark events on a regular basis (willing and able to work 8pm-11:30pm on Friday and Saturday; on average, at least one night per weekend)
• Assist in promotion and marketing for Pilots After Dark events through print and digital avenues
• Various activity planning tasks including creating trivia questions, name that tune songs, prize shopping, event creation and hosting, etc.
• Other relevant duties as assigned

Minimum Qualifications

• Minimum 2.5 cumulative GPA
• Effective, timely, and professional communication to students, faculty/staff, and external vendors
• Attention to detail and basic knowledge of working within assigned budgets

Preferred Qualifications

• Basic knowledge of graphic design software, such as Canva
• Public speaking skills or an interest in developing public speaking skills
• Ability to effectively troubleshoot challenges in preparation for and throughout events
• Prior experience with event planning or an interest in event planning
• All interested individuals are encouraged to apply even if they do not meet every one of the preferred qualifications as listed.

Physical Requirements

• Ability to lift 25-50 pounds and push heavy equipment on a wheeled cart or in a wagon

Posting Detail Information

Posting Number SE1140-2023 Number of Vacancies 1 Estimated Start Date 10/20/2026 Open Date 09/24/2026 Close Date 10/09/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents