Planning Division Support Specialist

Planning Division Support Specialist

Salary

$28.84 - $38.65 Hourly

Location

City Hall - The Beaverton Building, OR

Job Type

Full time

Job Number

FY26/27-01198

Department

Community Development Department

Division

CDD Planning Division

Opening Date

09/30/2026

Closing Date

10/18/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

The Position

The City of Beaverton Planning Division is hiring a Support Specialist who will support land use application intake, Beaverton Planning Commission meetings, and everyday operations for the city's planning team. This position provides the dedicated administrative support the Planning Division needs to keep core services running smoothly. By overseeing application intake, supporting public meetings, and keeping the division's records and systems organized, the role helps the division stay efficient, meet legal deadlines, deliver good customer service, and reduce workload bottlenecks.

The ideal candidate:

• Brings an organized and calm approach to busy days and can keep processes moving even when plans change.
• Pays attention to details and communicates clearly with colleagues and customers.
• Establishes and nurtures positive relationships with colleagues that facilitate collaboration within the division and across the city.
• Sees the connections between multiple processes and systems and can think critically about what works well and what might need to be improved.
• Uses good judgment and can be effective working independently, but knows when to ask for input and assistance.
• Finds satisfaction in doing the technical and administrative work that keeps the whole team functioning.

If you're an experienced administrative professional who's interested in a new challenge and excited to work on behalf of the Beaverton community, please apply today!

This is a full-time, non-exempt, SEIU-classified position. There is one vacancy. The schedule will be primarily Monday-Friday, with evening work required twice each month to support Planning Commission meetings. The position will be eligible for hybrid work up to two days each week following the successful completion of probation.

This classification and salary range are subject to review and formal approval as part of the fall supplemental budget, expected to go before Beaverton City Council on October 6, 2026.

Please click APPLY to submit your application via the City of Beaverton's online portal. You will need to enter your work history and respond to several supplemental questions. Your education, skills, and experience will be evaluated using the information you provide in the application and supplemental questions. Attaching a resume or cover letter does not replace the requirement to fully complete the application.

Responsibilities

• Support land use application intake using the online permitting system and help applicants understand required steps.
• Prepare and send out land use notices through email, mail, newspaper, and the city website.
• Coordinate Planning Commission meetings, including setting up the Council Chambers and managing tools like Zoom and iCompass.
• Create and share meeting packets, scripts, videos, and minutes for Planning Commission, making sure everything is accurate and posted on time.
• Provide day-to-day administrative support to the Planning Division, such as scheduling meetings and appointments, drafting and formatting documents, organizing communication materials, and helping staff find information.
• Maintain digital and paper files, help with records searches, and support long-term document management and archiving projects.
• Assist with internal and community events by coordinating schedules, equipment, materials, and other logistics.
• Document processes and help improve how the division organizes information and completes its work.
• Provide friendly customer service to community members and staff, answering questions and helping people find the right information.
• Additional duties are outlined in the Support Specialist 3 class specification.

Qualifications

Minimum qualifications

• High school diploma or GED, and
• Four years of increasingly responsible administrative experience; or
• An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.
• Ability to pass reference checks and education verification, and satisfy the requirements of a background check.

Studies have shown that some candidates hesitate to apply for a position if they do not believe they meet 100% of the hiring criteria. The city's talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We encourage people with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described.

Compensation

Wage range: $28.84 - $38.65

Starting pay within the posted range is based on a review of your related work experience, as required by the Oregon Equal Pay Act. We compare the experience shown in your application materials with the qualifications for the position. Applicants who meet the minimum qualifications will start at step one. Applicants whose work history clearly demonstrates additional directly related experience may be placed at a higher step within the range.

To ensure an accurate evaluation, please include all relevant work history in your application, including part-time, volunteer, or other roles that show related experience.

Total compensation package and benefits

In addition to competitive pay, the city offers a wide variety of benefits to regular employees which make up an exceptional total compensation package.

The city pays the full retirement contribution to the Oregon Public Employees' Retirement System (PERS) including the employee portion; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life insurance coverage.

Additional benefits include excellent paid time off (PTO) accrual, PTO cash out options, wellness programs and incentives, an employer-funded Health Reimbursement Account (HRA) VEBA, an Employee Assistance Program (EAP), and bilingual pay premiums.

The City of Beaverton provides a generous benefit package, including excellent medical, dental, vision, and life insurance coverage; and employer-paid PERS retirement. Learn more about your options and employee-based benefits by clicking the link below.

Employee Benefits | Beaverton, OR - Official Website (beavertonoregon.gov)

01

What is your highest level of education?

• High School Diploma or GED
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

What best describes your experience performing administrative work in a busy office environment?

• Less than 2 years
• 2-4 years
• 4-8 years
• More than 8 years
• None of the above

03

What best describes your experience providing customer service to external customers over the phone, in-person, and via email?

• Less than 1 year
• 1-5 years
• More than 5 years
• None of the above

04

What best describes your experience using Microsoft Office 365 applications (Outlook, Teams, Word, Excel, SharePoint)?

• I have little or no experience with Office 365 applications.
• I have basic experience with most Office 365 applications.
• I can create, edit, and manage documents, communications, and files across Word, Outlook, Teams, SharePoint, and Excel.
• I have advanced proficiency in one or more Office 365 applications (e.g., Excel formulas, SharePoint site maintenance)

05

What best describes your experience posting content (documents, notices, updates) to a public-facing website using a content management system (CMS)?

• I have little or no experience using a CMS to post public content.
• I have experience uploading documents or making simple updates to a public website.
• I can independently post and update content in a CMS, including documents, links, and text.
• I have experience following structured posting workflows (e.g., accessibility checks, naming conventions, version updates).

06

What best describes your experience applying ADA/WCAG accessibility standards to digital documents or public-facing communication?

• I have no experience with ADA/WCAG accessibility.
• I have basic familiarity but have not applied accessibility standards in practice.
• I have created or edited digital documents to meet ADA/WCAG requirements.
• I have applied accessibility standards to public-facing communication such as web content.
• I have extensive experience reviewing or testing content for ADA/WCAG compliance.

07

Please write a specific and unique response to each of the following questions. Do not state "see resume" or "see cover letter" in lieu of responding to these questions.

• I understand this requirement.

08

Describe your experience working in a setting where you regularly had to follow complex procedures and/or explain them to customers or colleagues.

09

Explain your experience coordinating communication among multiple individuals or groups while managing detailed administrative tasks (for example, processing submissions, scheduling updates, or tracking required documents). How did you make sure everyone had the information they needed at the right time? Provide specific examples of communication strategies or systems you used to support the process.

10

The wage range for this position is $28.84 - $38.65 hourly. What wage would you be willing to accept? Your answer is confidential and will not be used for application screening.

Required Question

Employer City of Beaverton

Address 12725 SW Millikan Way

PO Box 4755

Beaverton, Oregon, 97005

Phone 503-526-2200

Website http://www.BeavertonOregon.gov/jobs