We are seeking a highly organized and detail-oriented Plant Administrative Coordinator to support the day-to-day administrative and operational functions of a manufacturing facility. This position will work closely with plant leadership, production, warehouse, and operations teams to ensure information, documentation, inventory, purchasing, and general administrative processes are handled accurately and efficiently.
The ideal candidate is someone who is comfortable working in a plant environment, enjoys staying organized, has strong computer and Excel skills, and can manage multiple priorities with minimal supervision. Experience in manufacturing, chemical production, operations, inventory, or a similar environment is preferred.
Key Responsibilities:
Provide administrative support to plant and operations leadership
Maintain accurate production, inventory, and operational records
Enter and update production data, inventory information, and other documentation in ERP systems and spreadsheets
Review production paperwork and batch records for accuracy and completeness
Prepare, organize, scan, and maintain production records, reports, labels, tickets, and other documentation
Compile daily, weekly, and monthly reports related to production, inventory, supplies, and operational activity
Monitor raw material and supply levels and coordinate orders as needed
Assist with purchasing supplies and services while maintaining budget considerations
Schedule and coordinate vendors and assist with ongoing vendor relationships
Help manage plant files, operational documents, and administrative projects
Support onboarding and offboarding activities for plant employees
Maintain operational guides and other documentation to help ensure consistency
Assist with facility and visitor coordination
Work with department leaders and management to identify administrative or operational needs
Monitor processes and identify areas where improvements may be needed
Assist with resolving issues related to production, supplies, documentation, and daily operations
Provide general administrative support to the Operations and Production teams
Complete additional administrative and operational projects as needed
Qualifications:
High school diploma or equivalent required; associate or bachelor's degree preferred
Administrative, operations, manufacturing, production, inventory, purchasing, or related experience preferred
Strong proficiency with Microsoft Office, particularly Excel and Word
Experience with NetSuite, an ERP system, or similar software preferred
Strong attention to detail and accuracy when working with large amounts of information
Excellent organizational and time-management skills
Strong problem-solving and logical thinking abilities
Ability to prioritize multiple tasks and work independently
Strong written and verbal communication skills
Professional and dependable with a strong work ethic
Comfortable working in a plant/manufacturing environment
#HOUWC46
#ZR
Numbers & Facts
Location
Houston, TX
Skills
Administrative Skillsunmatched
Budgetingunmatched
Communication Skillsunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Establish Prioritiesunmatched
Facilities Managementunmatched
File Managementunmatched
High School Diplomaunmatched
Inventory Reportsunmatched
Leadershipunmatched
Manufacturingunmatched
Manufacturing Managementunmatched
Manufacturing Operationsunmatched
Materials Trackingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Wordunmatched
Multitaskingunmatched
NetSuite ERPunmatched
Onboardingunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Plant Managementunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Spreadsheetsunmatched
Time Managementunmatched
User Documentationunmatched
Vendor/Supplier Planningunmatched
Vendor/Supplier Relationsunmatched
Warehousingunmatched
Writing Skillsunmatched
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