Plant HR & Admin Assistant

Position

Objective:

Provide HR and Administrative support consistently and effectively. Assist Accounting and Safety, Health, Environmental departments enabling them to achieve departmental objectives.

Key Result Areas:

performance standards:

Core Values

• Continuously exhibit and set the example for others in display of Company values: Customer Centric, Ambitious, Proactive, Innovative, Collaborative and Accountable.

Administrative

• Answer phones
• Entering production batches into LX daily; coordinate with staff accountant to review batch entry and work with production to correct any errors
• Maintain binder with LX instructions for batch entry and inventory adjustments.
• Enter receiving.
• Perform Inventory adjustments as needed to maintain lot control and tracking.
• Assist Maintenance with Mainsaver software: parts inventory, preventive maintenance records, receiving purchase orders.
• Assist with the administration of plant safety, health, and environment programs.
• Create sample order shipment documents.
• Greet and check-in vendors, drivers, and guests.
• Schedule meetings
• Inventory and reorder all office supplies.
• Inventory and reorder all cafeteria supplies.
• Point of contact for planning and deployment of hardware/software projects, improvements, and installations
• Coordinate employee engagement programs off and on-site.
• Coordinate community involvement programs.
• Be a note taker for meetings.

Human Resources

• Comply with HR policies and procedures.
• Comply with relevant employee laws.
• Process new hire paperwork/ on boarding and termination paperwork.
• Proactively develop and promote trust and open and effective communication between employees, their managers and the Company.
• Assist in providing effective and ongoing employee training programs.
• Ensure that Company policies & procedures are complied with and enforced in a consistent manner.
• Assist all managers with employee relations incidents.
• Maintain excellent working relations with employees.
• Assist in the recruiting and onboarding process, ensuring that high quality candidates are recruited and retained.
• Assist managers regarding employee performance and any deviations in performance that may require disciplinary action.
• Work with the Plant Leadership Team to establish proactive strategies to facilitate positive employee relations and improve employee engagement.
• Manage the attendance tracking system.
• Respond to employee questions regarding benefits and assist them with enrolment.
• Assist with creating and updating position charters for all positions.
• Verify payroll for hourly employees.
• Assist in employee investigations as needed.

Safety

• Safety is mandatory for both personal safety and the safety of others.
• Complete all forms, checklists and documentation required by Company policies and procedures.
• Help always endorse and maintain a safe culture.
• Be a safety committee member.
• Track training, sending out monthly training list, and post training materials on the training board.

Quality

• Ensure administrative work is free of errors and done in an efficient manner.

Other

• Other duties as assigned.

A COMBINATION OF THE LISTED SKILLS AND KNOWLEDGE IS PREFERRED

• Associates degree in HR or business and 1 - 3 years related experience and/or training, or equivalent combination of education and experience in Human Resources.
• Proficiency with Microsoft Office Word, Excel, Outlook and PowerPoint.
• Excellent verbal and written communication skills.
• High level of confidentiality is required.
• Ability to maintain composure and pleasant manner under pressure.
• Good organizational skills.
• Customer service orientated
• Ability to work independently and in teams.

WORKING CONDITIONS:

• Standard office environment.

other factors

• Minimal travel is required.
• Schedule may vary depending upon plant schedule and if HR presence on shifts is required.
• Occasional Overtime is required.