Plant HR Administrative Assistant

Essential Duties and Responsibilities

• Provides administrative support to Human Resources and senior leadership team.
• Manage the employee attendance program.
• Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.
• Receives and sorts mail and publications; Maintains postage for outgoing mail.
• Orders office and break room supplies. Assists with management vendors for supplies, coffee and refreshment equipment.
• Supports and performs weekly payroll functions for hourly and salary teams, as needed.
• Maintains HR and payroll information by collecting, calculating and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, deductions, job title and department changes or transfers.
• Manages complaints and questions regarding payroll from employees and upper management. Investigates and resolves any discrepancies in payroll.
• Coordinate, support and conduct new employee orientation and onboarding schedule.
• Assures all employee new hire packets are filled out completely and have required documents.
• Maintain HR records and employee information electronically, including all HRIS systems, that is accurate, complete and fulfills legal requirements. Maintains employee confidence and protects payroll operations by keeping information confidential.
• Document and process changes including new hires, separations, salary actions, supervisor changes, location changes etc. accurately and timely to meet payroll deadlines.
• Assist in preparation of offer letters and coordinate employment background screen and pre-employment drug testing for new hires and determine employment eligibility based on results.
• Run monthly reports and/or perform audits in HRIS and timekeeping system, as requested.
• Assist with organizing open enrollment information for insurance and benefits and distributes annual notices as required.
• Respond to inquiries regarding policies, procedures and programs, including properly escalating issues to Human Resources.
• Promotes diversity and inclusion initiatives.
• Follow safety and security procedures and determines appropriate action. Report potentially unsafe conditions and uses materials and equipment properly
• May be required to perform other duties as requested, directed or

Education Requirements/Work Experience

• High School Diploma required; Associate or Bachelor's degree in Human Resources, Business, or a related field preferred.
• Minimum of two years of experience within Human Resources and payroll function is required.
• Proficient with Microsoft Office Suite.
• Demonstrated experience working Kronos, Dayforce or related technologies.

Experience with Kronos or Dayforce required. UKG experience highly preferred.

Required Skills:

• Attention to detail and confidentiality are required
• Possess strong organizational, project management, and problem-solving skills
• Strong technical skills
• Ability to critically think and proactively offer solutions to identified problems
• Strong verbal and written communication skills
• Ability to establish collaborative working relationships with salaried and hourly employees
• The ability to work with all levels of employees within the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and carry up to 10 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and walk on concrete. The employee is occasionally required to reach with hands and arms and stoop, bend or twist. The employee is occasionally required to push, pull, and/or move materials.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of most manufacturing environments. The noise level in the work environment is usually moderate to high level with ear protection required.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. This document in no way states or implies that this is an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed. The Company reserves the right to change, modify, amend, add to or delete from, any section of this document as it deems, in its judgment, to be proper.