Plant Operations Coordinator

Bayou Bend Health System

Franklin, LA

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Biomedical Equipment, Check Processing, Communication Skills, Content Management Systems (CMS), Data Collection, Data Management, Data Processing, Data Quality, Detail Oriented, Document Tracking, Establish Priorities, Hazardous Materials/Substances, Healthcare Software, High School Diploma, Hospital, Leadership, Legal, Life Safety Systems, Mail Processing, Maintenance Software, Manage Agenda, Medical Equipment, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Order Management, Organizational Skills, Presentation/Verbal Skills, Preventative Maintenance, Project Management Software, Purchase Orders, Quality Assurance, Reconciliation, Record Keeping, Regulations, Reporting Skills, Safety Standards, Schedule Development, Spreadsheets, System Test, Systems Maintenance, Team Player, Technical Support, Time Management, Writing Skills

LOCATION

Franklin, LA

POSTED

4 days ago

PRIMARY FUNCTION
The Plant Operations Clerical Coordinator performs high-level administrative and technical support tasks requiring a comprehensive understanding of office systems, facility regulations, and interdepartmental workflows. This role is responsible for accurate data management within maintenance and project management software, generating critical reports, and coordinating departmental communications. Key responsibilities include scheduling mandatory life safety system testing and acting as a primary liaison between the facility and external vendors, contractors, and engineers.

RESPONSIBILITIES AND ACCOUNTABILITIES

Assists with maintaining departmental policies, objectives, quality assurance initiatives, and environmental/safety standards.
High proficiency in data gathering, maintaining data accuracy, and generating complex reports for Safety, Security, Hazardous Materials, Medical Equipment, Utilities, and Emergency Preparedness.
Manages departmental correspondence, including meeting minutes, organization of regulatory communications received or sent, and systematically maintains all required records.
Handles competing priorities including high-volume phone traffic and visitor inquiries with professionalism.
As directed, schedules required testing and repairs for life safety systems. Tracks documentation for preventive and predictive maintenance across utility and biomedical equipment.
Collects and organizes critical data related to Emergency Preparedness and Hazardous Waste activities to ensure audit/survey readiness.
Coordinates Safety and Emergency Preparedness meetings, including drafting agendas, managing schedules, and recording official minutes.
Performs purchase order reconciliation and processes invoices and check requests with high attention to detail.
Participates in ongoing educational programs, in-service meetings, and departmental committees as required.

DESIRED JOB SKILLS AND KNOWLEDGE

High school diploma with a concentration in clerical duties, plus post-secondary vocational or specialized training; or a minimum of three (3) years of related experience. Experience in a Joint Commission / CMS accredited hospital safety or maintenance environment is highly preferred.
Must be highly skilled in Microsoft Office (Word, Excel, PowerPoint) for processing data, creating spreadsheets, and designing presentations.
Familiarity with work order management, inventory systems, and preventive maintenance software specifically within a healthcare setting is preferred.
Proven ability to remain flexible and adjust priorities in an evolving environment. Must thrive in a fast-paced atmosphere, managing multiple competing deadlines with accuracy and poise.
Exceptional verbal and written communication skills for effective collaboration with architects, engineers, and facility leadership.

Equal Employment Opportunity Statement

It is the policy of Bayou Bend Health System to provide equal opportunity to all employees and applicants without regard to race, color, religion, national origin, sex, age, disability, or any other regard as required by law.
This policy relates to recruitment, employment, placement, layoffs and recall, promotion/demotion, discipline, transfer, termination, rates of pay and/or all other forms of compensation, training and development, use of facilities, and participation in hospital sponsored activities.

Drug Testing

Bayou Bend Health System is an alcohol and drug free workplace. As a condition of employment all candidates must undergo and pass a post-offer drug screen. Failure to participate in the mandatory drug screen will void all offers of employment.

About the Company

Bayou Bend Health System

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