PO Staff Office Administrator

I. POSITION OBJECTIVEThe Administrator will coordinate and oversee inventory management activities and effectively work with Marketing, Business, Production Scheduling, BTD, and Shipping departments. This includes oversight of transportation of finished goods inventory between Point Comfort yards and outside terminals, partial railcar inventory control, slow-moving inventory for economy and product quality assurance, and reserving and arranging inventory for certain customers. The Administrator exercises independent judgment to maintain efficient and reasonable inventory levels. Reviews updated production schedules and PO shipping workload to recommend and follow up on inventory top-off opportunities and coordinates interplant work by LLPC. Ensures product quality and appropriate lot combinations by reviewing and following special customer requests, established procedures, and applicable requirements. All responsibilities are performed while sustaining a safe and healthful working environment that meets environmental, health and safety regulatory and Company requirements.II. MAJOR AREAS OF ACCOUNTABILITY Railcar Inventory Management: Independently administer daily finished goods railcar inventory by evaluating production schedules, customer demand, inventory availability, transportation capacity, product quality requirements, and shipping priorities. Determine inventory utilization strategies, establish shipment priorities, resolve routine inventory conflicts, and coordinate inventory movement to ensure efficient product availability and customer service. Escalate significant inventory constraints or policy exceptions with recommended solutions.Inventory Planning and Business Risk Management: Analyze inventory trends, production forecasts, customer demand, transportation constraints, inventory aging, and storage capacity to identify operational risks and opportunities. Evaluate the potential impact of inventory shortages, excess inventory, delayed shipments, and quality concerns on business performance. Develop recommendations and coordinate corrective strategies that improve inventory utilization, reduce carrying costs, maintain production quality, and support customer service objectives.Partial Railcar Depletion: Evaluate competing operational, quality, transportation, and customer considerations to determine whether partial railcar inventory should be depleted, topped off, reworked, repositioned, or retained. Establish priorities designed to maximize inventory utilization, minimize aging and unnecessary handling, and support production and customer requirements.Assignment Processing: Independently determine appropriate inventory assignments by evaluating customer requirements, product grades, quality specifications, packaging requirements, transportation availability, and inventory status. Resolve routine assignment conflicts and develop alternative solutions when available inventory, customer requirements, or shipping constraints compete. Coordinate with Marketing, Customer Service, Production Loading, Inland Traffic Rail, Administration Traffic, Technical Services, PO Shipping/Loading, and Lolita Packaging Services to determine appropriate assignments and facilitate timely shipment.Records Maintenance: Independently maintain and review assignment, inventory, railcar status, and shipping documentation to ensure information is accurate and current. Analyze records to identify on hold, assigned, partial, aged, or otherwise unavailable inventory and determine appropriate follow-up. Investigate discrepancies and coordinate corrective action with responsible departments to maintain accurate inventory information and prevent customer or operational issues. Collaboration: Establish and maintain effective cross-functional communication with Marketing, Customer Service, Production, Technical Services, Traffic, Shipping, and other internal and external contacts as applicable. Proactively identify potential inventory, production, quality, transportation, or shipping issues and work with appropriate departments to evaluate solutions and resolve issues. Demonstrate initiative, sound judgment, and accountability when balancing competing operational priorities.Cross Training: Maintain knowledge of related departmental processes and responsibilities to support operational continuity and business needs. Cross train on applicable functions and perform related responsibilities during staffing shortages, increased workloads, or changing operational requirements. Apply knowledge of cross-functional processes to assist in resolving issues and maintaining customer service and department objectives.THM: Promote cleanliness and order through the implementation of the Total House Keeping Maintenance program. Emphasize Nothing Touch Ground program and No Visual Pollution program. Maintain the plant in like new condition.III. QUALIFICATIONSA. TECHNICAL JOB CRITERIA 1. Previous Related Experience Required A minimum of one (1) to five (5) years of job-related experience, depending on education. Experience in a petrochemical facility and car assignments preferred.

2. Technical Skills Required to Perform This Job • Excellent skills in AS400/ERP production, inventory, Shipment and QC Systems.• Excellent skills in TQMS system• Excellent skills in customer complaint flows• Microsoft Office Programs (Outlook, PowerPoint, Word, Excel, Access)• General Awareness of DOT Regulations• Basic problem-solving skills.• Self-motivated, curious and eager to learn.
3. Education High school diploma or equivalent plus a minimum of five (5) years of shipping/inventory experience required; or Associate's degree with three (3) years of shipping/inventory experience preferred; or Bachelor's degree with one (1) year of shipping/inventory experience preferred.
4. Other Certification/Training Required• Will require training in Company Policies and Procedures after hire. • Current employees must meet all technical and safety training requirements for current position, as specified in the Master Training Plan.