Police Administrative Assistant
Salary
$69,300.00 - $86,100.00 Annually
Location
33325 8th Ave S, Federal Way
Job Type
Regular Full-Time
Job Number
2600492
Department
Police
Opening Date
07/15/2026
Closing Date
7/22/2026 4:00 PM Pacific
Basic Function
Please submit a complete application and supplemental questionnaire. Incomplete applications will not be considered even if resume and cover letter are attached.
A position in this classification will be represented by the Police Support Services Association.
TESTING:
Candidates that meet the education and experience criteria and have the highest application screening score will be invited to the in person only written exam scheduled for Thursday, August 6, 2026. The test will take approximately 2 hours, and you will be notified by e-mail through your Governmentjobs.com account. You must obtain a minimum score of 70% on the written examination in order to be placed on the eligibility register.
ORAL BOARD INTERVIEW:
Your written examination score, along with the Veterans' Scoring Criteria if applicable, will determine your final score and rank on the Civil Service Eligibility Register. In order to remain on the Eligibility Register, candidates must pass the in-person oral board interview to be determined at a later date. Candidates must pass the interview with a 70%, to be considered for the background process.
Mission Statement:
The mission of the Federal Way Police Department is for every member to consistently earn the public's trust while enhancing the quality of life for residents, visitors, and businesses within our City. We accomplish our mission by providing the highest quality law enforcement, community education, and support services possible while making the best use of the resources entrusted to us. We are recognized as professional, innovative, diverse, ethical, and as a valued partner in building economic viability in our area.
Basic Function:
Under the direction of an assigned supervisor, perform a variety of administrative, secretarial, clerical and public relations duties to perform office support activities; type and process records, reports, memos and correspondence; process purchase requisitions, orders, budget documents and other financial data and activities.
Distinguishing Characteristics:
Administrative Assistant I incumbents provide administrative and secretarial support to a section or office. Administrative Assistant II incumbents provide administrative office support to a Director-level supervisor. Incumbents perform a broad range of complex duties in support of smooth, efficient and timely office and department operations.
Essential Duties and Responsibilities
Perform a variety of administrative, secretarial, clerical and public relations duties related to the function to which assigned; provide secretarial support or coordinate office clerical activities.
Track office projects and maintain related files and records; develop and maintain extensive filing systems; receive, receipt and track fees and payments.
Process purchase requisitions and orders as needed; determine and order office supplies and equipment according to established guidelines; assist in the development and assembly of division or department budgets; maintain budget and other financial records and files.
Answer telephone calls; schedule appointments and meetings; explain programs, policies and procedures within the scope of authority; provide information of general or limited technical nature; take messages and refer callers to appropriate person or department as necessary.
Maintain a variety of records and files according to established procedures; create and maintain project files; monitor project progress to assure required steps and documentation are completed; process a variety of forms and reports; maintain payroll records as assigned.
Train and provide work direction to others as assigned; assist and back up other secretarial staff as needed.
Representative Duties:
Perform a variety of research and assist supervisor with special projects as assigned; coordinate communications with other departments, agencies and cities as assigned.
Transcribe, type and distribute letters, contracts, reports and memoranda including materials of a confidential nature; compose letters requesting or providing information concerning routine matters independently or from oral written instructions; take notes quickly and accurately.
Prepare and distribute various committee and task force agenda packets, correspondence and related documents; attend meetings, take notes and prepare minutes.
Prepare agendas and attend various boards and meetings to take minutes and distribute as designated; attend meetings and deliver documents at various City locations.
Check reports, records and other data for accuracy, completeness and compliance with established standards; compile information and prepare routine reports.
Operate office equipment and machines such as personal computers, typewriters, dictating machines, calculator, copy machines and adding machines.
Use, demonstrate and train others in proper use of word processing; spreadsheet and other software applications; answer more advanced questions and issues related to correct secretarial and word processing requirements.
Receive, sort, open and distribute mail; order and maintain office supplies.
Perform related duties as assigned.
Education and Experience
Education and Experience:
Any combination equivalent to: graduation from high school including or supplemented by secretarial training and three years of increasingly responsible administrative assistant, secretarial or clerical experience.
Knowledge and Abilities
Knowledge of:
Ability to:
Environmental Conditions/Physical Effort:
Work is performed primarily in an office environment, typically sitting at a desk for long periods of time. Employee may be exposed to noise from basic office equipment operation. Some lifting of light objects (less than 25 lbs) may be required.
The City of Federal Way offers a complete benefits package to regular status full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Regular status part-time employees, receive benefits on a pro-rated basis.
To learn more details, visit our benefits page.
01
This position is held to similar hiring standards as police officers. There is a rigorous background investigation and polygraph test. There are three disqualification categories: Automatic, Likely, and Possible. Please read through the following lists carefully before answering. The following items are Automatic Disqualifiers: • You are not 21 years old at the time of appointment. • You are not a U.S. citizen, or a lawful permanent resident, or a deferred action for childhood arrivals recipient. • You cannot obtain a valid Washington State ID/Driver's license. • You cannot provide proof of high school graduation or GED. • You cannot lawfully possess a firearm. • Any felony conviction or federal conviction as an adult. • Decertification from any police academy. • Knowingly viewing, possessing, or distributing child pornography. • Tattoos on the face, neck, or hands (some limited exceptions for cosmetic tattoos, wedding band tattoos, etc. will be evaluated on a case by case basis). Do any of these situations apply to you?
02
Please explain your response to Question 1
03
The following items are Likely Disqualifiers: • Misdemeanor conviction as an adult. • Domestic violence offense (regardless of arrest or conviction) • Association or affiliation with any criminals, hate/extremist organizations, or groups who advocate violence or discrimination against others. • Controversial, discriminatory, or offensive social media presence. • Poor driving history (tickets, collisions, suspensions, lapses in liability insurance). • Unlawful sexual conduct (soliciting prostitution, illegal massage parlors, etc.) • Recreational drug use (candidates are likely to be disqualified if there is not a significant break in time prior to applying. Hallucinogenic drugs are more likely to result in disqualification than marijuana). • Illegal drug activity (possession and/or sale of drugs). • Dishonorable discharge from military service. • Failure to pay child support. Do any of these situations apply to you?
04
Please explain your response to question 3
05
The following items are Possible Disqualifiers: • Poor financial history (bankruptcies, foreclosures, delinquencies, etc.). • Discipline or termination from previous employment. • History of alcohol abuse, excessive gambling, or other problematic behavior. • Prior disqualifications from other law enforcement agencies. Do any of these situations apply to you?
06
Please explain your response to question 5
07
Can you read, write and speak the English language?
08
Please select your highest level of completed education.
09
If you have a higher educational degree, please specify your field of study. If you do not have a completed degree, please enter "N/A."
10
Which skill level describes your experience with computers and software or programs including MS Word, Excel and Outlook.
11
List any other software programs or computer experience that may be relevant to this position. If none, please enter "N/A
12
How many years of experience do you have in clerical/data entry positions?
13
Please describe your clerical/date entry experience
Required Question
Employer City of Federal Way
Address 33325 8th Ave S
Federal Way, Washington, 98003
Phone 253.835.2530
Website http://www.cityoffederalway.com