Police Property Clerk 1

Police Property Clerk 1

Salary

$56,925.18 Annually

Location

City County Building 210 Martin Luther King Jr. Blvd., Madison, WI

Job Type

PERMANENT FULL TIME

Job Number

2026-00223

Department

Police

Opening Date

07/16/2026

Closing Date

7/23/2026 11:59 PM Central

Comp. Group/Range

16/07

• Description
• Benefits
• Questions

General Description

Are you highly organized, detail-oriented, and ready to play a critical behind-the-scenes role in supporting public safety? The Madison Police Department is looking for a motivated individual to join our team in the Property Room! This position involves responsible physical and administrative work, including the receipt, storage, issuance, and disposal of property and evidence acquired by the department. You'll use your advanced recordkeeping skills, attention to detail, and knowledge of various computer systems to ensure accuracy, security, and strict adherence to departmental property and evidence procedures. The work may also involve other miscellaneous functions associated with police vehicles and equipment, adding variety to your day-to-day responsibilities. Work is performed with minimal direct supervision, although the disposition of property must be authorized by a supervisor or commissioned officer. If youre looking for meaningful, independent work that supports the mission of law enforcement, this is your opportunity to make a real impact.

This series is structured to provide for career progression from Police Property Clerk 1 to Police Property Clerk 2 based upon the employee obtaining International Association for Property and Evidence (IAPE) Certification and demonstrating independent oversight responsibility for the Vehicle Impound Facility and the other tasks associated with the Police Property Clerk 1 position, but generally at most within two (2) years of starting employment as a Police Property Clerk 1.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.

Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.

Examples of Duties and Responsibilities

Maintain Property and Evidence:

• Receive, store, transfer, retrieve and release impounded, abandoned, unclaimed and recovered stolen property and evidence.
• Maintain proper chain of custody of property/material from receipt through final disposition of property and evidence via the Law Enforcement Records Management System.
• Conduct and reconcile audits and inventories of the property and evidence control system.
• Maintain and clean equipment associated with property handling and storage.

Customer Service:

• Respond to and resolve in-person, telephonic, written, and/or email inquiries regarding property from internal and external customers.
• Prepare correspondence to owners, commissioned officers, Police Property Supervisor, and multiple outside agencies.

Perform related work as required.

Minimum Qualifications

• Two (2) years of experience performing stock clerk and/or related computerized recordkeeping functions.

• OR-

• Associates degree or higher in criminal justice, supply chain management, business administration or a closely related field.

• OR-

• Bachelors Degree from an accredited college or university.

• OR-

• Two (2) years of experience in applying the following:

• Filing and recordkeeping procedures, including experience with data entry and retrieval of data utilizing a personal computer and networked programs and software.

• Warehouse principles and concepts.

• Computer software applicable to the duties of the position, including familiarity with the Internet to locate resources and perform research in support of a variety of departmental procedures.

• Familiarity with the following:

• Chain of custody procedures as it relates to handling and storing evidence.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.

For the complete list of the knowledge, skills, and abilities, please view the Police Property Clerk classification specification.

Special Requirements

• Possession of a valid drivers license.

• A pre-employment drug screen will be required for this position.

• Ability to be bonded.

• Ability to obtain and maintain Transaction Information for the Management of Enforcement (TIME) Certification. Failure to obtain the certification/access within 12 months of hire may result in forfeiture of the position, absent extenuating circumstances. Because of this certification, candidates must undergo a thorough background check including fingerprints, and will be disqualified based on FBI guidelines.

Physical Requirements:

• Ability to drive a large vehicle.
• Ability to lift and carry objects weighing up to 50 pounds.
• Ability to bend and reach for packages, tolerate heights, and work on ladders and mechanical lifts.
• Ability to sit or stand for long periods at a desk and move repeatedly between desk and help window.

The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.

Compensation

The City of Madison strives to pay competitive wages. View the current salary schedules for pay for all classifications. Employees receive increases based on tenure with the City.

Benefits

The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our website for more information.

Leave

Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.

0-3 years 10 work days of vacation

After 3 years 12-1/2 days

After 7 years 15 days

After 11 years 17-1/2 days

After 15 years 20 days

After 19 years 25 days

After 27 years 27 days

Employees earn 3.5 personal days in addition to vacation.

Employees receive eight official paid holidays (New Years Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 3 paid leave days (the Friday after Thanksgiving, Christmas Eve, New Years Eve).

Employees also earn 13 sick days annually that may accrue to a total of 150 days.

Retirement

The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.

Insurance

The City of Madison offers a variety of optional insurance programs including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Life Insurance
• Income Continuation Insurance (for short and long-term disability)
• Long Term Care Insurance

Other Benefits

The City offers numerous other benefits and programs for employees, including:

• 457(b) deferred compensation plans
• Employee Assistance Program
• Bus Pass on Madison Metro
• Flexible Work Schedules
• Employer-paid Training

01

Please indicate level of degree you possess. (Note, a degree is not required)

• Bachelors degree or higher
• Associates degree
• No degree

02

Please list your major/field of study.

03

Please indicate which of the following you have work experience with (check all that apply):

• Recordkeeping
• Stockroom/warehouse
• Inventory
• Auditing
• Customer service
• Internet research
• Confidential information
• Hazard materials
• Receiving and safeguarding cash or other payments
• Chain of command procedures
• Electronic Records Management System
• None of the above

04

Please indicate your experience using Microsoft Outlook.

• Advanced (Can create complex rules, use macros to automate tasks, utilize conditional formatting, manage multiple calendars, create and manage distribution lists, export and import contacts, and delegate and track tasks)
• Intermediate (Can filter, search, and archive emails. Can use rules to manage incoming emails. Can share calendars, redirect meeting requests, manage contact groups, and set up auto-responders)
• Beginner (Can create, send, receive, and forward emails. Can organize emails into folders, create signatures, and attach files. Can make appointments and manage calendar invites. Can add, edit, and manage contacts)
• No experience

05

Please indicate your experience using Microsoft Excel.

• Advanced (Can manage and organize large amounts of data and create complex spreadsheet models, interactive dashboards, and customizable templates. Can design and implement complex formulas, including array formulas.)
• Intermediate (Can use more complex formulas, such as VLOOKUP, and can create and manipulate pivot tables, sort and filter data, and use conditional formatting)
• Beginner (Can perform fundamental tasks such as data entry, basic formulas, and basic chart creation. Can use basic spreadsheet formatting, cell references, styles, and keyboard shortcuts)
• No experience

06

Please indicate your level of experience with Microsoft Word.

• Advanced (Example: Create a Table of Authorities in a brief)
• Intermediate (Examples: Create a table, insert a footnote, insert header/footer)
• Beginner (Examples: Basic formatting, copying, pasting, change fonts)
• No experience

07

Do you possess TIME certification through the Wisconsin Department of Justice?

• Yes
• No

Required Question

Employer Madison, City of (WI)

Address 215 Martin Luther King Jr., Blvd.

MMB Rm 261

MADISON, Wisconsin, 53703

Phone (608) 266-4615

Website http://www.cityofmadison.com/jobs