Police Records Clerk

Police Records Clerk

Salary

$42,515.20 - $57,408.00 Annually

Location

Casper Police Department - Casper, WY

Job Type

Full-Time

Job Number

1133-10

Department

Casper Police Department

Division

Police Records (771)

Opening Date

09/29/2026

Closing Date

10/12/2026 11:59 PM Mountain

• Description
• Benefits
• Questions

Class Summary

Join the Casper Police Department as a Police Records Clerk and play a vital role in supporting public safety in our community.

Full-Time

Monday - Friday

The City of Casper is seeking a detail-oriented, customer-focused professional to serve as a Police Records Clerk with the Casper Police Department. This position plays a critical behind-the-scenes role in supporting law enforcement operations and ensuring accurate, timely access to police records for officers, city staff, and the public.

What You'll Do:

• Assemble, code, file, and distribute police reports and related documentation
• Enter and maintain data in department databases
• Respond to records requests and general inquiries from the public
• Process and reconcile payments in accordance with City standards
• Operate modern office equipment and law enforcement record systems
• Maintain strict confidentiality and apply department policies and procedures

What We're Looking For:

• High school diploma or GED required
• At least six (6) months of clerical or administrative support experience preferred
• Proficiency with Microsoft Office and standard office software
• Strong data entry, organization, and communication skills
• Ability to learn legal terminology and apply police procedures
• Professional, courteous demeanor and commitment to customer service

This is an excellent opportunity for someone who values public service, thrives on organization and accuracy, and wants to contribute to the safety and well-being of the Casper community.

Incumbents are responsible to providing routine, standard clerical support to the City's Police Department.

REPORTING STRUCTURE:

Receives direct supervision from higher level supervisory and management staff.

Typical Class Essential Duties

1. Assembles, codes, types, records, and files a wide variety of police records, reports, and materials including reports, charging documents, citations, traffic reports, attachments, memos, letters, and warrants.

2. Responds to requests for information; answers routine questions; takes and transmits messages.

3. Enters information into applicable databases and/or other computerized systems to collect and maintain records in assigned area of responsibility.

4. Sorts, files, copies, produces, and distributes crime reports, traffic reports, charging documents, citations and other information to appropriate personnel.

5. Performs various routine clerical duties utilizing office equipment to include; making photocopies, faxing documents, and operating a teletype terminal networked with LETS.

6. Receives and verifies payments, processes and maintains related records to reconcile and follow City standards relating to accounts receivable tasks.

7. Provides general customer service and communicates with the public regarding fees, policies, rules and general information about the department.

8. Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.

9. Performs other duties of a similar nature or level.

Knowledge (position requirements at entry):

Knowledge of:

• Modern computer software programs such as Microsoft Office.
• Customer service principles.
• Basic record keeping and file management principles.

Abilities (position requirements at entry):

Ability to:

• Routinely demonstrate the City of Casper core values.
• Follow all City safety rules and procedures and immediately report all accidents/incidents or unsafe conditions to a supervisor.
• Learn basic legal terminology and basic civil, criminal and traffic codes.
• Learn and apply database management principles.
• Correctly interpret and apply the police policies and procedures.
• Explain processing and respond to requests and inquiries from the general public.
• Assist with preparation and distribution of reports.
• Organize records in an easily retrievable fashion.
• Operate a variety of modern office equipment and tools.
• Work on a variety of tasks simultaneously.
• Maintain confidentiality.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Follow written and verbal instructions and direction.
• Maintain a neat and professional appearance.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Skills (position requirements at entry):

Skill in:

• Operating modern office equipment, software and operating systems/applications.
• Maintaining records and files.
• Typing and data entry.
• Providing customer service.
• Oral and written communication, sufficient to exchange or convey effective information and to receive work direction.
• Operating in a courteous, knowledgeable and tactful manner with customers, staff and the general public.

Training, Experience & Certifications

EDUCATION and EXPERIENCE:

• High school diploma or equivalent (G.E.D.) required.
• Minimum of six months clerical or administrative support experience preferred.

LICENSING and CERTIFICATION REQUIREMENTS:

None

Supplemental Information & Physical Requirements

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Women, minorities, and individuals with disabilities are encouraged to apply.

Employment subject to extensive background investigation, including polygraph and psychological examination. The successful candidate must pass a pre-employment drug screen test.

As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes.

Driving records are required for all new employees regardless of the positions driving requirements. If the employee has not held a Wyoming drivers license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.

Physical and Environmental Conditions:

City of Casper employees in data creation and modification, security sensitive or safety and protective positions are subject to pre-employment drug testing. Some employees may be subject to random drug testing if their responsibilities include:

• Emergency response/rescue
• Handling or working with hazardous materials, including chemicals as well as solid and liquid waste
• Operating or maintaining water and wastewater systems
• Writing or modifying code, maintaining or modifying City data systems including work on networks, servers, and communication systems
• CDL operations and driving
• Operating power-driven machinery or equipment
• Creating or modifying health, financial, security and or risk documents or assessments
• Working with or directing minors

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents in this position work indoors in an office environment and are subject to the common noises associated with office work including telephones, copiers, and printers. The position requires frequent sitting, typing, and customer contact, both by telephone and in person.

Working at the City of Casper

The City of Casper offers a variety of benefits to qualifying full-time employees. For more information on any of our benefits, please call Human Resources at (307) 235-8344.

For full-time positions:

Benefit Programs: Look at these amazing benefits:

• State of Wyoming - CIGNA Health

• Delta Dental

• VSP Vision

• Medical Reimbursement Account, Flexible Spending

• MASA Supplementary Ambulance Care

• Voya Supplementary Hospital, Accident, and Critical Illness Plans

• Short-term and Long-term Disability Options

• Life Insurance

• 457/IRA Retirement Options

• Employees Family Assistance Program (EFAP) Free Counseling Services

• Pet Insurance

• Legal Shield/ID Shield

• Eleven (11) Paid Holidays Annually

• Wyoming Retirement System - Retirement Income for life. Employer match exceeds employee contribution.

• Public Employee Pension Plan:

• Employer 9.6210% Employee 9.4990%

• Law Enforcement Pension Plan

• Employer 18.10% Employee 4.50%

• Paid Fire B Pension Plan

• Employer 17.80% Employee 9.45%

Paid Time Off (PTO): The City of Casper (City) recognizes that a period of leisure, or recreation, away from the job is beneficial. A new full-time employee will receive an advance of 80 PTO hours on their start date. Each general and sworn Police Officer full-time employee's PTO accrual is limited to a total of 720 hours.

• Accruals
• General Employees - 7.69 bi-weekly hourly accrual (through year 4, then increases incrementally)
• Sworn Police Employees - 9.23 bi-weekly hourly accrual (through year 4, then increases incrementally)

Sworn Fire Employees: Vacation and disability accruals are listed in the Collective Bargaining Agreement.

Fitness incentive time off program: Opportunity to earn additional paid time off by participating in the Police Department fitness testing program.

Tuition Reimbursement: Reimbursement % is based on grade level received. Includes books and some fees.

Public Service Loan Forgiveness (PSLF): The City of Casper may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Visit https://studentaid.gov/pslf/ to learn more and understand whether you may be eligible.

CredibleMind: Mental health and wellness resources at healthynatrona.crediblemind.com. This robust platform offers:

Assessment Tools

• 21 different mental health assessments to help you understand your wellness needs

Extensive Resource Library

• Over 100 mental health and well-being topics
• Articles, podcasts, insights, tips, facts, videos, apps, books, and current news
• Interactive Learning Lab with wellness series and practices
• Community resources and online courses

Employee Assistance Program: Free counseling available to employees and their immediate family members.

Ergonomic Assessments: Review of your workstation and recommendations made by our Risk Management team to ensure a safe and comfortable work environment.

Additional Benefits and Annual Fun Events:

Service Awards Luncheon - To recognize and celebrate years of service, employees who reach a 5-year milestone with the City are invited to an annual luncheon. This event includes catered food, awards, and great door prizes.

Annual Employee Golf Tournament- Swing into Fun: Join us for our annual employee golf tournament. This event is typically in late Summer at our Municipal Golf Course and offers food and door prizes. Open to current employees, retirees, and family members.

Employee Holiday Breakfast- Indulge in a delicious hearty breakfast and enjoy the company of the great employees at the City of Casper. We invite all employees to kick off the holiday season with our Annual Holiday Breakfast.

Chili Skate Night- Lace up your skates! Get ready to glide and slide at our Employee Chili Skate Night at the Casper Ice Arena. Employees and their families are invited to join us for an evening of icy fun and delicious chili.

Wellness Programs - Drawings for cash prizes for participants. Free access to the Casper Recreation Center for qualifying employees.

Leadership and Employee Development - We believe in nurturing talent, empowering individuals, and cultivating a culture of growth and success. Human Resources provides employee training and mentoring opportunities to foster leadership and employee development within our organization.

01

Which of the following best describes your level of education?

• Some High School
• High School Diploma or G.E.D.
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctoral Degree

02

How many years of experience do you have in clerical or administrative support?

• None
• Less than 6 months
• 6 months to 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years or more

03

Please describe (in detail) your experience and where you obtained the experience.

04

Please describe (in detail) your experience working with confidential information:

05

When was the last time you used any illegal drugs (including marijuana or abused prescription drugs)?

• 6 months to less than 1 year ago
• 1 year to less than 2 years ago
• 2 years to less than 3 years ago
• 3 years to less than 4 years ago
• 4 or more years ago
• I have never used any illegal drug or abused prescription drugs

Required Question

Employer City of Casper

Address 200 N David St.

Human Resources

Casper, Wyoming, 82601

Phone (307)235-8344

(307)235-8421

Website http://www.casperwy.gov