Police Records Clerk I

Position Details

Position Information

Working Title of Vacant Position Police Records Clerk I Job Type Full Time Posting Type Public Number of Vacancies 1 Department POLICE Division POLICE SUPPORT Requisition Number 2026398 Number of hours worked per week 40 hours Work Schedule

Monday - Friday; 8:00 am - 5:00 pm

Work Site Location 304 Albemarle Drive, Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE02 Pay Basis Semi-Monthly Advertised Salary

$36,416 - $48,251/ annually

Actual starting salary based on qualifications and experience

Job Description

The Chesapeake Police Department is looking for a dependable, detail-oriented, and service-minded professional to join our team as a Police Records Clerk. This important role supports the Department and our community by providing professional customer service and ensuring police records and information are handled accurately, efficiently, and confidentially. Working within the Central Records Unit, the Police Records Clerk assists the public, Department employees, and other agencies with records, requests, and related services.

Essential Duties and Responsibilities:

• Provides professional assistance to the public, Department employees, and other agencies in person, by telephone, and through other forms of communication.
• Receives, processes, tracks, and responds to FOIA requests in accordance with applicable laws, regulations, and Department procedures.
• Processes applications and required procedures for volunteers, interns, police recruits, pawn brokers, precious metals dealers, solicitors, fortune tellers, and taxi operators.
• Registers and maintains sex offender records and conducts local background checks and related research.
• Receives, processes, distributes, and maintains mail, correspondence, forms, reports, and other official documentation.
• Enters, updates, verifies, edits, researches, and maintains accurate information in Department databases, records systems, and other available information sources.
• Prepares, maintains, retrieves, and distributes records, reports, correspondence, and other official documents.
• Performs fingerprinting services and processes related applications, permits, licenses, and documentation.
• Performs routine administrative and financial duties, including processing fees, balancing cash drawers, and maintaining simple account information.
• Maintains the confidentiality and security of sensitive, personal, and law-enforcement-related information in accordance with applicable laws, policies, and procedures.
• Performs other related duties as assigned.

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Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of three months of related, full-time equivalent experience.

SPECIAL CERTIFICATIONS AND LICENSES: Requires valid driver's license and driving record in compliance with City Driving Standards.

SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications

• In addition to satisfying the applicable vocational and educational requirements, a minimum of one year of related, full-time equivalent work experience is preferred.
• Experience in a law enforcement, public safety, records management, or high-volume office environment is highly desirable.
• Customer service and cash-handling experience is also preferred.
• Prior experience accessing and utilizing VCIN/NCIC systems is preferred. Experience working with confidential, sensitive, or law-enforcement-related information is highly desirable.

Posting Detail Information

Job Open Date 08/23/2026 Job Close Date 09/06/2026 Open Continuous No Special Instructions to Applicants

Please note: If you are selected for an interview, you will be required to complete a multi-page personal history statement (PHS).

Please note: If you are the selected candidate, you will undergo a comprehensive background investigation to include a local, state and federal criminal history check, sex offender registry check, polygraph examination and drug and alcohol screening.

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Frequently- From 1/3 to 2/3 of the time. Sitting Frequently- From 1/3 to 2/3 of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Occasionally- Up to 1/3 of the time. Lifting Amount Exerting up to 10 lbs Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Rarely- Less than 1 hour per week. Pushing/Pulling Weight Exerting up to 10 lbs Reaching Frequently- From 1/3 to 2/3 of the time. Handling Frequently- From 1/3 to 2/3 of the time. Fine Dexterity Continuously- 2/3 or more of the time. Kneeling Rarely- Less than 1 hour per week. Crouching Rarely- Less than 1 hour per week. Crawling Never- Never occurs. Bending Occasionally- Up to 1/3 of the time. Twisting Occasionally- Up to 1/3 of the time. Climbing Rarely- Less than 1 hour per week. Balancing Occasionally- Up to 1/3 of the time. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used

Computer, copier, scanner, telephone, fingerprint machine

Protective Equipment Required

gloves, eye protection, mask, headphones

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards S = Seasonally Chemical Hazards S = Seasonally Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse N = Never Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust S = Seasonally Extreme Temperatures S = Seasonally Noise and Vibration M = Several Times Per Month Fumes and Odors S = Seasonally Wetness/Humidity S = Seasonally Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week. Performing Multiple Tasks Simultaneously Occasionally- Up to 1/3 of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Continuously- 2/3 or more of the time. Noisy/Distracting Environment Frequently- From 1/3 to 2/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

co-workers, daily processing of applicants and permits

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review link in posting for details.
• Yes
• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter