POLICE RECORDS CLERK
Apply
BRIEF DESCRIPTION:
The purpose of this position is to provide general support to the Human Resources department. This is accomplished by providing customer service to all citizens and employees, responding to requests for information, managing data entry and reporting, corresponding with vendors, preparing meeting minutes, maintaining the office, and managing department phones, mail, and calendars. Additional duties include onboarding new-hires, making department purchases, managing records retention, verifying wage and employment requests, scheduling pre-employment background checks, assessments, interviews and appointments, responding to required state and federal agency reporting, assisting with special projects, and maintaining department records.
LICENSING REQUIREMENTS:
Driver's License Required - N
OTHER REQUIREMENTS:
Pre-employment typing test speed of 35 wpm
10-key skills
Computer Literate
Proficiency in Excel and Word
Bilingual Preferred
ESSENTIAL FUNCTIONS:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function.
(S) Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy
Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.
# Code Essential Functions
1 L Regular and reliable attendance in compliance with given schedules is a mandatory requirement of this position. Schedules may be subject to change with or without advance notice
2 S Assists callers by answering the phone, taking messages, and referring callers to the appropriate department or individual.
3 S Provides clerical support by assisting patrons or customers, providing general or specific information, processing requests for services, researching information, compiling information, maintaining general office records, processing the mail, and assisting with other services.
4 S Prepares and distributes department documents by compiling and reviewing information, presenting information for review and approval, completing reports and distributing to appropriate departments or parties.
5 S Maintains department inventories by reviewing items on hand, assisting with purchases, and ordering general supplies.
6 S Supports the work of other clerical support staff, volunteers or interns, by acting as a lead worker, training employees in routine office functions and monitoring progress.
MINIMUM JOB REQUIREMENTS:
Organization Responsibility Level Employee
Data Responsibility Computes or performs arithmetic operations using data or information.
People Responsibility Speaks or signals to people to convey or exchange information of a general nature.
Assets Responsibility Responsible for only small quantities of low-cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Experience-Related Requirements Over three months and up to and including six months.
Vocational/ Educational Preparation Requires High School graduation or GED equivalent.
Mathematical Requirements Uses addition, subtraction, multiplication and division, and/or calculates ratios, rates and percentages.
Communications Requirements Reads technical instructions, procedures manuals, and charts to solve practical problems such as assembly instruction for tools, routine office equipment operating instructions, and methods and procedures for investigations, and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.
Judgement Requirements Makes frequent decisions, affecting the individual, co-workers, and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but many variations from the routine.
Complexity of Work Performs semi-skilled work involving set procedures and rules but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
Impact of Errors Impact of decisions is moderate - affects those in work unit.
Physical Demands Sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis; or sustained keyboard operations.
Equipment Usage Handles or uses machines, tools, or equipment requiring brief instruction or experience such as hand and power tools, buffers, floor polishers, vacuum sweepers, outdoor hand-held power equipment, small mowers, commercial kitchen equipment, computers for data entry, fax, complex copiers, phone systems, and other similar equipment, services office machines including such actions as adding paper and changing toner.
Unavoidable Hazards None. Works in environmentally controlled situation such as office.
Safety of Others Some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
Position : 5270001
Code : 5270-19
Type : INTERNAL & EXTERNAL
Location : POLICE ADMINISTRATION
Grade : NE 105
Job Family : 43-4071.00 FILE CLERKS
Job Class : POLICE RECORDS CLERK
Posting Start : 06/23/2026
Posting End : 12/31/9999
HOURLY RATE RANGE: $17.26-$21.57
linkCopy Job Detail Link linkCopy Direct To Application Link'); return false;" type="submit" value="">share