Police Records Specialist

Police Records Specialist

Salary

$70,616.00 - $114,628.80 Annually

Location

MTPD - Heywood Building, Minneapolis, MN

Job Type

Full-Time

Job Number

2026-00254

Division

Metro Transit

Department

Police Admin and Investigation

Opening Date

06/18/2026

Closing Date

7/5/2026 11:59 PM Central

• Description
• Benefits
• Questions

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

The Metro Transit Police Department is one of the fastest growing law enforcement agencies in the state due the expansion of light rail and Rapid Transit Bus systems. There is an authorized strength of 171 full-time officers, 80 part-time officers, 55 community service officers and 40 administrative staff dedicated to one thing: public safety on and near our transit system.

How your work would contribute to our organization and the Twin Cities region:

The Police Records Specialist applies specialized skills in the case management of all physical and electronic Metro Transit Police Department (MTPD) documents. Thoroughly reviews, interprets, and approves all documents following guidelines set by city, state, and federal agencies to ensure that true and complete data is available for statistical analysis and dissemination.

This posting will establish a six (6) month eligibility list for current and future positions.

What you would do in this job

• Manage police records by creating, reviewing, approving, and coding through the utilization of the Field Based Reporting (FBR) database ensuring accurate and thorough data is collected for dissemination.
• Disseminate MTPD documents as requested to internal and external entities: redact police reports following the statutes provided by the Minnesota Data Practices Act; respond to requests from City/County Courts, Law Enforcement Agencies, Metropolitan Council Departments, Insurance Agencies, Law Firms, and the General Public.
• Validate both Advanced Public Safety (APS) and handwritten citations.
• Manage the access of Metropolitan Council employees, vendors, and contractors to MTPD buildings and logical data according to Bureau of Criminal Apprehension (BCA) standards by processing background information and creating accounts in the Criminal Justice Information Systems (CJIS) and NexTest.
• Maintain confidential information in multiple law enforcement programs that require advanced administrative skills to ensure accurate information is disseminated.
• Report monthly data for statistical use and accurate crime reporting within BCA and Federal Bureau of Investigation (FBI).
• Provide in-person/virtual training and help desk support for MTPD staff.
• Perform administrative tasks to support the daily operations and data management for the Records Unit.

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of experience (working for a Law Enforcement Agency or similar field such as Corrections, Attorney's Office, Dispatch, or Courts) and completed education (in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management, or related field):

• High school diploma/GED with five (5) years of experience.
• Associates degree with three (3) years of experience.
• Bachelor's degree, or higher, with one (1) year of experience.

What additional skills and experience would be helpful in this job (desired qualifications):

• Bachelors or Associates degree in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management or a related field.
• Experience using Microsoft Office Products (Word, Excel, Outlook, Teams).
• Experience with Minnesota Data Practices Act.
• Experience operating basic office equipment (computer, scanner, phone system, printer).
• Experience maintaining confidential information.
• Experience reviewing and interpreting official documents.
• Experience working and communicating with diverse populations.
• Strong attention to detail.

What knowledge, skills and abilities you should have within the first six months on the job:

• Knowledge of elements of Crimes.
• Knowledge of pertinent federal, state, and local laws; codes and regulations.
• Knowledge of court procedures.
• Knowledge of law enforcement records management programs and records retention.
• Knowledge of principles and practices of the criminal justice system.
• Skills in Central Square Suite.
• Skills in Adobe Acrobat Pro.
• Ability to prioritize workload and multitask.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work independently with sensitive and confidential matters.
• Ability to solve problems effectively.
• Ability to perform under limited supervision.
• Ability to interpret and explain MTPD policies and procedures.
• Ability to use logic and reasoning to understand, analyze, and evaluate complex situations.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us!

Additional information

Union/Grade: Non-Represented Classified (NRC) / Grade E

FLSA Status: Non-Exempt

Safety Sensitive: No

What your work environment would be:

You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves:

• We review your minimum qualifications.
• We rate your education and experience.
• We conduct a structured panel interview.
• We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. All applicants background checks and fingerprints must be cleared by the Criminal Bureau of Apprehension in order to be a user of their CJIS system. Failure to be cleared by BCA will automatically nullify any job offer extended. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job youre applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. All applicants background checks and fingerprints must be cleared by the Criminal Bureau of Apprehension in order to be a user of their CJIS system. Failure to be cleared by BCA will automatically nullify any job offer extended. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.

We believe our employees are a key to our agencys success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

• Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
• Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
• Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
• Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

• Well@Work clinic
• bus/rail pass valued at over $1200 per year
• parking at many job locations
• fitness centers at many job locations
• Employee Assistance Program
• extensive health and wellness programs and resources

01

Applicant Instructions: The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attached a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding supplemental questions.

• Yes
• No

02

How did you first hear about this job opening?

• CareerForce Center
• Community Event/Organization
• Employee Referral
• Facebook
• Glassdoor
• Indeed
• Job Fair
• LinkedIn
• Metro Transit Bus Advertisement
• Twitter
• Website: governmentjobs.com
• Website: metrocouncil.org
• Website: metrotransit.org
• Website: minnesotajobnetwork.com
• Other

03

If you selected Other, please describe where you first heard about this job. if you selected Employee Referral please enter the employees first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

Please select the option that most closely describes your education and experience related to the Police Records Specialist position.

• High school diploma/GED and five (5), or more, years of experience working for a Law Enforcement Agency or similar field such as Corrections, Attorneys Office, Dispatch, or Courts.
• Associates Degree and three (3) years of experience working in a Law Enforcement Agency or similar field such as Corrections, Attorneys Office, Dispatch, or Courts
• Bachelors degree and one (1) year of experience working in a Law Enforcement Agency or similar field such as Corrections, Attorneys Office, Dispatch, or Courts
• None of the above

05

In detail, please describe your education and work experience that are directly related to this position. Include the name(s) of the employer and length of employment. If this experience doesnt apply to you, please type "N/A".

06

Do you have experience working and communicating with diverse populations?

• Yes
• No

07

In detail, please describe your experience working and communicating with diverse populations. If this experience doesnt apply to you, please type "N/A".

08

Which of the following programs do you have experience using?

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams

09

In detail, please describe your experience using the following programs including total number of years. 1. Microsoft Word 2. Microsoft Excel 3. Microsoft Outlook 4. Microsoft Teams. If this experience doesnt apply to you, please type N/A".

10

Do you have experience maintaining confidential information in a work setting?

• Yes
• No

11

In detail, please describe your experience maintaining confidential information. Include the name(s) of the employer(s) and the types of information that required confidentiality to be kept. If this experience doesnt apply to you, please type "N/A".

12

Do you have knowledge and experience working with the Minnesota Data Practices Act?

• Yes
• No

13

In detail, please describe your knowledge of and experience working with the Minnesota Data Practices Act. If this doesnt apply to you, please type "N/A".

14

The Metropolitan Council recognizes that Artificial Intelligence (AI) and generative tools are increasingly used in application processes. While the Council permits the use of AI to assist in the preparation of application materials, all applicants must certify the following statement:

• I affirm that all information provided in my application including any uploaded documentation is true and accurate. I further affirm that I have personally reviewed, verified, and approved all content, including any content generated with the assistance of AI. I will provide all interview responses directly and in real-time without unauthorized assistance. I will not use AI avatars, external assistance in answering including computer-generated suggestions, or any recording and transcription tools during the interview process unless I have received prior approval from Human Resources for a disability-related reasonable accommodation.

Required Question

Employer Metropolitan Council

Address 390 Robert St. N.

St. Paul, Minnesota, 55101

Website https://metrocouncil.org