Police Records Supervisor

Police Records Supervisor

Salary

$56,941.00 - $72,673.00 Annually

Location

711 W. Cinnamon Drive, Lemoore, CA

Job Type

Full-time

Job Number

2026-33

Department

Police

Opening Date

09/29/2026

Closing Date

10/9/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

Job Description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

To supervise, assign and review the work of staff responsible for police records services, activities, and operations; to oversee and participate in all work activities; to ensure work quality and adherence to established policies and procedures; and to perform the more technical and complex tasks relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from a Commander.

Exercises direct supervision over technical staff.

ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

1. Plan, prioritize, assign, supervise and review the work of staff responsible for processing, preparation, dissemination, maintenance, and entry of crime reports and other law enforcement records, files and statistical data; ensure compliance with applicable laws.

2. Establish schedules and methods for providing police records management services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.

3.Participate in the development of policies and procedures; monitor work activities to ensure compliance with established policies and procedures; make recommendations for changes and improvements to existing standards and procedures.

4. Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.

5. Serve as police records system manager; audit and retrieve files; maintain original document files and adhere to established retention and destruction schedules.

6.Administer various computer systems and programs including the department's Record Management System; maintain system databases, control user access, provide training, resolve errors and audit entered information.

7. Provide training and guidance to department staff regarding the use of the California Law Enforcement Telecommunications System (CLETS); ensure department meets all security policies and protocols pertaining to the entry, validation, viewing, and release of confidential information.

8. Oversee purchasing and distribution of supplies; maintain inventory and order supplies as needed.

9.Interpret and apply complex established laws and regulations governing the dissemination of criminal justice records; release reports, documentation and information in accordance with government and agency regulations; respond to subpoenas and court orders regarding records.

10. Respond to citizen requests, questions and complaints by telephone or at the service counter; resolve difficult and sensitive citizen inquiries.

11. Participate in the selection of records management staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.

12. Participate in the preparation and administration of the police records management program budget; submit budget recommendations; monitor expenditures.

13. Maintain records concerning operations and programs; prepare reports on operations and activities.

14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of police records management; incorporate new developments into programs as appropriate.

Marginal Functions

15. Serve as liaison between the general public and other public agencies regarding any conflict of release of police records.

16. Perform related duties as required.

QUALIFICATIONS

Knowledge of:

Operations, services and activities of a police records management program.

Methods and techniques of police records management according to established regulations.

Modern office procedures, methods and computer equipment.

Principles and procedures of manual and computerized record keeping.

Principles of supervision, training and performance evaluation.

Basic principles and practices of budget preparation and administration.

Principles and procedures of record keeping.

Principles of business letter writing and basic report preparation.

English usage, spelling, grammar, and punctuation.

Pertinent federal, state and local laws, codes and regulations.

Ability to:

Coordinate and direct the daily operations, services, and activities of the records management function.

Supervise, organize and review the work of lower level staff. Select, supervise, train and evaluate staff.

Recommend and implement goals, objectives, policies and procedures for providing records management services.

Understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities. Understand, interpret and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.

Prepare clear and concise reports.

Participate in the preparation and administration of assigned budgets.

Plan and organize work to meet changing priorities and deadlines.

Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit.

Work cooperatively with other departments, City officials and outside agencies. Operate office equipment including computers and supporting word processing and spreadsheet applications.

Operate specialized automated law enforcement information systems including public safety computer systems to access and maintain data.

Maintain confidentiality of material in various situations.

Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of police records management experience including one year of administrative or lead supervisory responsibility.

Training:

Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training or training in records management or a related field.

License or Certificate

Possession of, or ability to obtain, an appropriate, valid CLETS Training certificate.

WORKING CONDITIONS

Environmental Conditions:

Office environment; exposure to computer screens.

Physical Conditions:

Essential and marginal functions may require maintaining physical condition necessary for moderate or light lifting; sitting or standing for prolonged periods of time.

Additional Information

SELECTION PROCESS: The qualifications of each applicant, as set forth in the application, will be continuously reviewed by Human Resources. Applicants whose applications clearly demonstrate they meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral and/or performance exams. A score of 80% or above is required to advance through each phase of the process. An application must be completed. A resume is not a substitute for an application.

VETERANS PREFERENCE AVAILABLE UPON REQUEST

Veterans Preference Application (Download PDF reader)

Applicants must submit the request form and certified DD-214 prior to the closing date.

THE CITY:

Lemoore is a growing community with approximately 25,000 residents and is located in the heart of the San Joaquin Valley, equidistant between San Francisco and Los Angeles. Home to Lemoore Naval Air Station, which is the Navys newest, largest, and only west coast master jet base, serves as a home for all Navy F/A-18 Hornet and Super Hornet aircraft and the brand new F-35C squadron on the west coast. The base supports the U.S. Pacific Fleet.

Lemoore prides itself on its safe, friendly, small-town environment, active volunteerism, numerous community events, a volunteer fire department, and high-quality education. Lemoore is also home to West Hills College at Lemoore.

Yosemite, Sequoia and Kings Canyon National Parks, as well as the scenic Central Coast, are all within a two-hour drive.

EMPLOYEE BENEFITS:

Public Employees Retirement System: The City provides the PERS retirement program, 2% at 55 for Classic Members and 2% at 62 for New Members.

Holidays: Twelve (12) specific holidays, plus forty (40) floating hours.

Vacation: Vacation leave starts at 11 days annually, increasing to 19 days based on time in service.

Sick Leave: Sick leave accrual of 12 days per year with unlimited accumulation. At retirement, unused sick leave may be applied toward retirement.

Management Leave: Sixty-four (64) hours per fiscal year.

Medical, Dental, Vision: The city provides health insurance through Public Agency Coalition Enterprise (PACE). The City pays $1,710 towards medical, dental, and vision premiums.

Life: A Basic Life insurance policy of $50,000 is provided for all City of Lemoore employees.

Deferred Compensation: The City will contribute two (2%) percent of the employees base wage. Additionally, the City will continue to provide a dollar-for-dollar match, up to 2% of the employees base wage, for voluntary employee contributions into the deferred compensation program, that are above and beyond the 2% contribution.

THE RECRUITMENT PROCESS:

Application: Applicants must submit an application and other documents required as specified in the job announcement by the closing time specified on the final filing date. Each recruitment process is treated separately and a separate application must be submitted for each position applied for.

Examination: Applicants will be evaluated and applicants who appear to be most qualified will be invited to participate in an examination or a combination of examinations as indicated in the position announcement.

Exam Accommodations: If you are qualified for the job but need reasonable accommodations to take the exam, we encourage you to request reasonable accommodations prior to the exam by calling Human Resources at (559) 924-6744 ext. 700.

Eligibility Lists: Eligibility lists contain names of applicants who have obtained passing scores. Eligible lists are generally maintained for a minimum of six (6) months.

Probationary Period: Generally, employees appointed to regular positions serve a one (1) year probationary period. An employee may be terminated without recourse for any reason and at any time during the probationary period.

Eligibility to work in the U.S.: Prior to employment, applicants will be required to provide proof of US citizenship, alien registration or authorization to work in the United States at time of appointment. Failure to do so within three (3) days from the date of hire may be cause for termination.

01

The following questions are used to help determine qualifications and eligibility to continue in the recruitment process. All education and experience used to answer the supplemental questions below must be included on the education and work history portion of your application. Responses such as "see resume" or "see application" will be considered incomplete. Incomplete applications may be rejected. One vacancy exists in the Public Works Division. The ideal candidate will have experience working in a public works department or division with a government organization, or equivalent. The supplemental questions below will be utilized to determine the most qualified applicants. Please indicate "N/A" for any item which does not apply to your experience. All questions must be answered or indicated with an "N/A."

• I have read and understand the above statement.

02

Do you possess at least 4 years of records management experience in a Police Department, Sheriffs Department, court, District Attorneys Office, Public Defenders Office, or a law office (i.e. private law firm).?

• Yes
• No

03

Do you possess at least one year of administrative or lead supervisor responsibility?

• Yes
• No

04

Do you possess a POST Records Supervisor Certificate?

• Yes
• No

05

Please describe your experience with computers and computer software including, but not limited to: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Google Workspace, Adobe Acrobat/PDF, database systems, electronic filing/document management systems, scheduling/calendaring software, and customer service/case management systems.

06

Please describe your experience performing administrative functions, organizing information and maintaining efficient office operations

07

Please describe your experience coordinating multiple projects, managing deadlines, and balancing competing priorities.

08

Detail your work experience with the California Law Enforcement Telecommunications (CLETS), other comparable state systems, and the National Crime Information Center (NCIC) systems.

Required Question

Employer City of Lemoore

Address 711 W. Cinnamon Drive

Lemoore, California, 93245

Phone 559-924-6744

Website http://www.lemoore.com