Police Services Coordinator

ESSENTIAL JOB FUNCTIONS:

The following list of essential job functions is not exclusive or all-inclusive. Other duties may be required and assigned.

• Provide and assist customer service to the public, in person or by telephone, as requested and direct persons to appropriate person or division when needed.
• Provides and ensures security compliance to departmental and law enforcement policy and procedures.
• Reviews agency directives and policies relative to CJIS/FDLE requirements to ensure compliance.
• Retrieve case files, distribute, copy and make files available in accordance with

Department policy, state and federal laws.

• Performs data entry; operates a computer to enter, retrieve, or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, records management, computer aided dispatch, scanning/imaging, e-mail, internet and or other computer programs.
• Reviews and codes electronically received police reports into pre-determined categories for Uniform Crime Reports, as specified by the Florida Department of Law Enforcement (FDLE).

• Copy and compile all court docket related documentation on a daily basis; log all documents sent to the State Attorneys Office; deliver court-related documents as needed.
• Provide backup service and or assistance to the requisition/purchasing process; evidence/property custodian; crime analyst, in the preparation of reports, mapping and statistical information throughout the department.
• Maintain quality control of validation files in records in preparation of FDLE audit as required by FCIC/NCIC regulations.
• Provide data entry assistance in the documentation for Fleet Maintenance activities.
• Review all records, before releasing to the public, for information exempt from Public

Records F.S.S. Chapter 119. Redact all exempt information on reports given out to the public and media.

• Performs duty as clerk for local hearing officer.
• Process non-criminal fingerprints

SUPERVISION EXERCISED: None BARGAINING UNIT: None

• Perform duties of Administrative Coordinator as required.
• Publishes statistical updates and reports, as required, for Command Staff and Department

Personnel.

• Effectuates required CJIS, DAVID, or related training for affected personnel.
• Manages motor vehicle and Town citation records, logs, maintenance, and audit documents.
• Assists in managing Department Accreditation as required.
• Performs all other related duties as trained and assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associate degree or at least 60 college level credits from an accredited college or university.
• At least three years administrative and computer experience.
• Experienced in Microsoft Office.
• Some knowledge of police reporting processes preferred.
• Any related combination of training, education and experience may be considered.

Knowledge, Skills, and Abilities:

• Knowledge of police filing systems, basic office practices and modern record keeping
• General knowledge of police forms, terminology and records.
• Knowledge of computer, copy machine, fax machine, calculator, shredder, image scanner and general office equipment.
• Skill in operation of listed equipment and tools.
• Skills in effective speaking and writing.
• Skills in public relations, organization and time management.
• Ability to compose and prepare letters and reports.
• Ability to perform a considerable volume of detailed record work and maintain files.
• Ability to work independently on complex and confidential tasks.
• Maintain effective working relationships with associates.
• Ability to effectively meet and deal with the public.
• Ability to operate and maintain various types of computers and office equipment.
• Ability to handle several tasks simultaneously.
• General knowledge of department programs, policies, and procedures.