Police Support Administrative Assistant (LTE)

Police Support Administrative Assistant (LTE)

Salary

$71,882.37 - $91,742.16 Annually

Location

Bellevue City Hall, 450 110th Ave NE, Bellevue, WA

Job Type

Limited Term

Job Number

26-00280

Department

Police

Division

PD AdminServices PersonnelSvcs

Opening Date

10/01/2026

Closing Date

10/11/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

BPSG

• Description
• Benefits
• Questions

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

The Bellevue Police Department is hiring an Administrative Assistant. This position is a 3-Year Limited Term position.

This position provides administrative support to the Police Department's Personnel Services Unit (PSU), which oversees recruiting, hiring, and training of police employees. The primary responsibilities include, but are not limited to, managing and maintaining PSU scheduling functions and assisting with data entry, tracking, and documentation related to the pre-hire and training processes, such as background investigations, onboarding preparation, and pre-employment information processing. In carrying out these duties, the role requires intermediate to advanced administrative skills and technical knowledge of PSU operations, this work is quasi-professional rather than strictly clerical. The incumbent is expected to be proficient in most functional areas of the unit and may serve in a lead capacity for ongoing work or special projects, supporting the effective operation of PSU systems and relieving professional staff of detailed technical and administrative tasks.

This position provides administrative and clerical support to the Personnel Services Unit of the Police Department. The Personnel Services Unit (PSU) is responsible for police employee recruiting, hiring, and training. The primary focus of this role will be managing and maintaining scheduling functions for the Personnel Services Unit, as well as assisting with data entry, tracking, and documentation associated with the pre-hire process & department training, including but not limited to background investigations, onboarding preparation and processing pre-employment information.

The incumbent will be trained to serve as backup to existing administrative staff within the Personnel Services Unit to ensure continuity of operations during periods of leave, high workload, or operational demand. Secondary functions include, but are not limited to, additional clerical duties necessary to support personnel processes, meeting coordination, record maintenance, customer service tasks, and other administrative responsibilities that ensure efficient unit operations.

The incumbent assists staff in completing a thorough history/criminal history background check on Police Department applicants and others relevant to the hiring process by utilizing various databases, internet resources, and government/municipal/law enforcement/education sources.

Essential Duties and Responsibilities

• Assists Police Training Sergeant with coordination and scheduling of internal and external police training, including enrollment, updating and management of training records and transcripts for personnel and other administrative or reporting requirements related to department training activities and records.

Processes and runs applicant and other hiring-process background checks by: sending electronic background packet to applicants; putting together applicant binders; reviewing applicant packets; filling out criminal history check off sheets; searching various law enforcement, government, and internet databases for history pertinent to the employment hiring process; performing additional research on information received from these sources (if necessary); faxing records check requests to all involved agencies and verifying responses received; and forwarding all information and paperwork to the background detective and advising detective of any noteworthy items.

Assists with scheduling of training for new officers, including coordinating with the Criminal Justice Training Commission to enroll new recruits into Basic Law Enforcement Academy training.

Provides assistance to and backup coverage to the PSU unit administrative assistants as needed, including but not limited to: checking, date stamping, and distributing mail in Records; assisting personnel who come into the office or transferring their calls; unlocking/locking vendor and training file cabinets and wall key box; checking fax machine; receiving delivery orders and placing orders as needed; facilitating Procard/credit/gas card purchases and/or checking out as necessary; and assisting with urgent/unanticipated training and travel requests.

Receives and processes uniform and equipment order requests by coordinating measurements with employees and vendors including placing orders, entering into the uniform database for tracking purposes, double checking packing slip and invoice for accuracy, and approving for payment; coordinating alterations if needed.

Issues all uniforms/equipment to employees, including locker if applicable.

Creates employee uniform and equipment files for new police officers and police support officers.

Maintains equipment database by entering equipment information and serial numbers into the database with current location and status.

Updates uniform and equipment databases with uniform status changes and updates employee files with issued equipment list.

For staff promotions: coordinates uniform modifications and orders dress uniforms, processes promotional certificates, updates ID cards, and updates uniform/equipment databases.

For awards and certificates: maintains templates; prints awards/certificates as required; and maintains inventory supply of award certificates, medals, pins, seals, and presentation/protective covers. Orders awards/certificates as needed from vendor and/or print shop.

Operates a PC to view, enter, edit, format, revise, print, process, and distribute information; planning, creating, and producing a variety of written materials such as forms, correspondence, manuals, contracts, agreements, articles, lists, invoices, charts, matrices, reports, records, schedules, templates, models, and other documents of similar complexity.

Supervision Received and Exercised:

• The incumbent works under the general supervision of the commander of the Personnel Services Unit.
• The incumbent is expected to use judgment and initiative in selecting the most effective work methods/tools and determining a proper course of action or how best to produce a desired outcome/result. Answers to problems may not always be readily available or apparent, requiring searching out precedent or historical practice.
• Opportunity to exercise independent judgment in decision-making within the context of existing policies, procedures, and precedents. Decisions are made between a range of choices but situations are typically recurring or similar. Decisions involving the interpretation of unclear guidelines or major departure from existing standards or procedures are discussed with the supervisor before action is taken.

Qualifications

Knowledge, Skills, Abilities and Competencies

• Ability to achieve and maintain ACCESS Level II certification; NIMS IS-100.LEA, and IS-700.A certification.
• Proficiency in the operation of office machines/equipment, Microsoft Office Suite & Services: Outlook, Word, Excel, PowerPoint, Access, Teams, InfoPath, OneDrive, Sharepoint.
• Proficiency in the use of: WebMSS, DAPS, DISCIS/SCOMIS, LINX, Entersect, RAIN, Selective Service, VisiNet, CommandPoint, New World, LEA (uniform, equipment, and training databases), and various internet sites.
• Ability to exercise good judgment and decision-making ability.
• Ability to interact effectively with all divisions, sections, units, and ranks within the Police Department and other City of Bellevue departments in a collaborative manner.
• Ability to interact with vendors and suppliers in a collaborative manner.
• Understands and applies oral and written instructions to produce a desired result.
• Identifies and articulates non-compliance with standards and procedures.
• Keeps abreast of changes in policies, programs, procedures, standards and regulations applicable to the work of PSU.

Education, Experience, and Other Requirements

• High school diploma or equivalent combination of education and experience.
• Four years of progressively responsible related office support or clerical work experience is preferred.

Additional Requirements:

• Due to the critical and high-security nature of police work, top candidates must pass a polygraph, drug test, and thorough background investigation.
• Applicants must be 18 years of age who can read and speak fluent English and either:
• A US citizen, or
• A lawful permanent resident, or
• A Deferred Action for Childhood Arrivals (DACA) recipient with employment authorization from USCIS.

Supplemental Information

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking; talking; hearing using hands to handle, feel, and operate objects, tools, or controls; and reaching with hands and arms.
• Some light lifting, bending, and climbing is required.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderately quiet.

Limited Term Employee (LTE):

A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than three consecutive years (36months).

Drug Use

The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note that any use or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers. Please call the Personnel Services Unit before applying if you are unsure if the standard applies to you. The City of Bellevue is a Drug Free Workplace.

The following drug involvement will be disqualifying:

Usage:

• Any use of heroin,
• Any possession or use of GHB or any other "date rape" drug, including giving it to others,
• Any use of any illegal drug within three years of application* (Excludes marijuana which is addressed below.)
• Misuse of Prescription drugs will be reviewed on a case-by-case basis.
• Any use of illegal drugs (other than marijuana) since applying to, or while employed by, any law enforcement agency (including military police agencies). Please note that while many states have decriminalized marijuana, it is still federally illegal and police officers are expected to adhere to all laws and regulations, on and off duty.

Distribution/Manufacturing/Sales:

• Any participation in, or allowing of, the manufacture, selling, offering to sell, cultivation, warehousing, distribution, holding or transporting for another, transporting for sale, or financing of any illegal drugs/narcotics within five years of application*, including extraction and concentration of THC oils from marijuana for the production of "honey," "wax," "dabs," or any other THC concentrate,
• Any distribution of illegal drugs or illegal distribution of marijuana since applying* to, and/or while employed by, any law enforcement agency (including military police agencies).

Forged/Abused Prescriptions:

• Any prescription forgery, prosecuted, undetected or otherwise, within five years of application*

Criminal Violations

The following will be disqualifying:

• Any adult felony conviction.
• Any juvenile felony conviction within the past five years.
• Any misdemeanor conviction for a crime involving moral turpitude.
• Commission of any crime of violence, including domestic violence.
• Commission of any sexual offense within the past five years.
• Any conviction of a felony crime at any time while employed in any capacity with a Law Enforcement Agency (including volunteer, intern, and reserve positions).
• Any single theft of property or money in excess of $100 value within the past five years.

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial drivers license (CDL), licensures, or additional certifications.

At the City of Bellevue, youll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. Youll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:

Medical

Employees are offered a choice of medical coverage through the Citys self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).

Dental

Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.

Vision

Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans - Employees are offered three retirement plans:

• Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
• City of Bellevue Municipal Employees Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
• Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:

More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue

• Flexible Spending Accounts (FSAs)
• Life/Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Survivor Income
• Employee Assistance Program (EAP)
• 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
• An ORCA Card bus pass
• On-site fitness center, and self service food/coffee options
• Career development and training programs
• Tuition Reimbursement Program
• Employee Resource Groups (ERGs)

Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note: The City of Bellevue does not participate in the Social Security Administration (SSA) program and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan.

NOTE: This is a brief summary of the benefit programs for the Citys non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

01

APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. If your answers do not align, you may edit your application before submitting. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I confirm that the information provided here is consistent with my application.
• I do not agree with the statements above.

02

Due to the critical and high-security nature of police work, top candidates must pass a drug test and an in-depth polygraph, and thorough background investigation which some consider to be highly personal and uncomfortable (will include a review of your personal, family, and relationship and work history). Do you understand and agree to going through this hiring process?

• Yes, I Understand and Agree to the hiring process requirements listed above.
• No, I do not agree to the hiring process requirements listed above.

03

Please review the following Automatic Disqualifiers and select the statement that applies to you below. Drug Use: The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note that any use or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers. The City of Bellevue is a Drug Free Workplace. The following drug involvement will be disqualifying: Usage: - Any use of heroin, - Any possession or use of GHB or any other "date rape" drug, including giving it to others, - Any use of any illegal drug within three years of application (Excludes marijuana which is addressed below.) - Misuse of Prescription drugs will be reviewed on a case-by-case basis. - Any use of illegal drugs (other than marijuana) since applying to, or while employed by, any law enforcement agency (including military police agencies). Please note that while many states have decriminalized marijuana, it is still federally illegal and police officers are expected to adhere to all laws and regulations, on and off duty. Distribution/Manufacturing/Sales: - Any participation in, or allowing of, the manufacture, selling, offering to sell, cultivation, warehousing, distribution, holding or transporting for another, transporting for sale, or financing of any illegal drugs/narcotics within five years of application, including extraction and concentration of THC oils from marijuana for the production of "honey," "wax," "dabs," or any other THC concentrate, - Any distribution of illegal drugs or illegal distribution of marijuana since applying* to, and/or while employed by any law enforcement agency (including miliary police agencies).

• I understand and NONE of these automatic disqualifiers apply to me.
• I understand and I have at least one automatic disqualifier(s) applies to me.

04

Have you ever used drugs or distributed drugs as listed in the job description?

• Yes
• No

05

Applicants must be minimum 18 years of age and who can read and speak fluent English. Do you meet these requirements?

• Yes
• No

06

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma, GED, or the equivalent
• Associates degree
• Bachelors degree
• Masters Degree or above
• Not applicable

07

How many years of prior related professional experience in administrative support or clerical experience do you have?

• Less that 2 years of experience
• 2-4 years of experience
• 4- 6 years of experience
• 6 - 8 years of experience
• More than 8 years of experience
• No related experience

08

Describe your experience performing detailed administrative or technical support work, especially scheduling, data entry, record management, or tracking information.

09

Do you have experience handling confidential or sensitive information (e.g., employee files, background documents)?

• Yes
• No

10

Have you performed background checks or researched records using any government, municipal, educational, or law enforcement databases?

• Yes
• No

11

Select all software and systems you have used professionally: (Select all that apply)

• Microsoft Office Suite or similar
• MS Access
• SharePoint
• WebMSS
• DAPS
• DISCIS/SCOMIS
• LINX
• Entersect
• RAIN
• Selective Service database tools
• VisiNet
• CommandPoint
• New World
• LEA (uniform/equipment/training databases)
• None of the above

12

Which types of scheduling or coordination tasks have you performed? (Select all that apply)

• Training coordination
• Managing calendars and scheduling meetings
• Multi-party coordination (vendors, agencies, internal teams, etc)
• None of the above

13

Briefly describe a time when you coordinated complex training, scheduling, or logistics. What tools did you use to ensure accuracy?

14

Do you have experience using independent judgment to resolve administrative issues when clear guidance is not available?

• Limited Experience
• Some Experience
• Extensive Experience
• No Experience

15

Select all types of inventory-related tasks you have performed

• Tracking physical inventory
• Managing databases for equipment or uniforms
• Verifying serial numbers
• Maintaining employee issue logs
• Coordinating orders or alterations
• None of the above

16

Describe any experience you have with inventory systems, equipment tracking, or managing uniform or materials workflows.

17

Describe a time you collaborated effectively with coworkers, vendors, or members of the public while managing competing priorities.

Required Question

Employer City of Bellevue

Address PO Box 90012

Bellevue, Washington, 98009

Website http://www.bellevuewa.gov/