Portfolio Manager

Job Title

Portfolio Manager

Job Description Summary

Portfolio Manager is responsible for the effective daily leadership of his/her staff, managing the engineering program to the highest level of quality work and customer service and the administration of his/ her department in alignment with the Management Team, C&W Engineering Platform and Client expectations. The Portfolio Manager will perform at the highest of ethical standard, reflecting the core values of C&W as defined in its Business Code of Conduct, Policies and Procedures Manual and other related Company Policy. Responsible for the planning, implementation, coordination, and supervision of all tasks and activity regarding the mechanical operations its maintenance and modifications taking place at his/ her assigned property(s). The Portfolio Manager will ensure that the plant, infrastructure and its associated equipment operate safely, efficiently and reliably. This includes building systems utilized for communicating and reporting such as energy management, preventive maintenance, work order, building automation and fire protection as example. The Portfolio Manager will exhibit a strong formal knowledge of operational and technical skills, and will be accountable for staff performance and execution of assignments.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide leadership and supervision of engineering and maintenance staff, including hiring, training, personnel development and performance review
• Oversee properties totaling 2M sq ft over 9 buildings plus 4 parking garages
• Conduct and assist with inspections and surveys, including energy audits and analysis, HVAC, electrical and plumbing systems, environmental and ADA compliance
• Supervise and review technical operations, surveys, energy audits and analysis, HVAC and electrical and plumbing systems, environmental compliance, ADA compliance and acquisitions, and third-party surveys
• Support property management in the development and updating of preventive maintenance and engineering procedures, hazardous materials communication plans, fire safety and emergency action plans, life safety programs, quality control for domestic and process water and indoor air quality programs
• Assist in the development of the property(s) operations budget. Provide operating cost estimates and comparisons in regard to service contracts, R&M estimates, utility consumption and spend, supplies, repair parts, department payroll , life safety programs and procedures, domestic water quality control, and enforcement of EPA and OSHA compliance
• Assist in the development of the Capital Budget Program, as well as the short and long term planning and analytics
• Coordinate and track career development for engineers and perform or assist in midyear/annual performance evaluations of all engineering staff
• Oversee all building systems, including fire/life safety programs, plumbing, HVAC and electrical issues; must remain current with latest HVAC technology trends as well as preventive and predictive maintenance methodology
• Coordinate maintenance efforts with outside contractors, tenant finish personnel and engineers
• Assist Property Management in the review and approval of construction documents. Ensure building standards are applied and adhered to accordingly
• Develop specifications and assist in solicitation and administration of maintenance/repair service contracts
• Assist in formulating marketing presentations/proposals, start-up processes for building acquisitions and reverse acquisitions, and the coordination of building equipment and services in support of tenant construction products
• Ensure compliance with applicable codes, requisitions, government agencies, and company directives related to building operations
• Lead the effort to maintain compliance with regulatory permits e.g. for hazardous material, air quality, fire department, etc.
• Support the Property or Facility Manager with rehabilitation projects such as replacement of HVAC systems, installation of new roofs, plumbing repairs and alterations to other Building Systems.

*Support Property or Facility Manager on all items listed below (1-10):

• Prepare and present feasibility studies.
• Prepare budget estimates.
• Prepare schedule and manage its progress.
• Prepare contract documents reflecting scope of work.
• Manage the bidding process.
• Prepare and expedite approval of all internal control documents
• Monitor the construction process to assure compliance with contract documents.
• Maintain complete project files recording progress, approvals, financial data and contracts
• Perform final inspections, punch list exceptions, and expedite corrective action
• Develop operating instructions and procedures for equipment and systems
• Establish a program for the acquisition, storage and accountability of all operating materials, tools and equipment

KEY COMPETENCIES

• 1. Communication Proficiency (oral and written)
• 2. Interpersonal Skills
• 3. Organization Skills
• 4. Technical Proficiency
• 5. Leadership

IMPORTANT EDUCATION

• High School Diploma or GED Equivalent

IMPORTANT EXPERIENCE

• 15+ years engineering experience with significant supervisory responsibility in a commercial property setting experience in the operation, installation and maintenance of building systems with in depth technical understanding and knowledge of all HVAC, electrical, plumbing, fire/life safety, and control systems.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Vocational/Technical training certificate
• Appropriate license/permit for trade as may be required, i.e. Journeyman or Master Electrician License or City Licenses
• Universal Technician for CFC’s depending on market licensure requirements or any similar combination of education and experience
• High Rise Fire Safety Director, Fire Pump, FMA or similar certifications are preferred but not required
• Knowledge and understanding of all applicable practices/techniques, laws, project controls, and environmental regulations
• Familiar with Energy Management System (EMS)/programming, fire alarm systems, and Building Management Systems
• Proficiency in the preparation of staff schedules, after hour assignment scheduling and coordination, preventive maintenance schedules and the ability to assess and prioritize immediate needs.
• General knowledge of the property management financial reporting with primary focus on R&M expenses, Utility expenses and Capital expenses, as they pertain the department’s allocated monthly and annual budget. Should possess the knowledge to clearly explain favorable and unfavorable variances the monthly and year to date R&M and Utility expenses.
• Basic Computing Skills in Outlook, Excel & Word

WORK ENVIRONMENT

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Must have ability to stoop, stand, climb, frequently lift a minimum of 50 lbs. of equipment (pumps, tools, ladders) and safely install rigging/lifting devices
• Regularly required to crouch and reach to install/move equipment by bending forward at the waist or by bending legs and spine
• Involves movement between departments, floors, and properties to facilitate work
• Ability to speak clearly so others can understand you
• Ability to read and understand information presented orally and in writing
• Regularly required to utilize vision abilities, allowing reading of printed material, drawings, and schematics

OTHER DUTIES

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $ 140,065.55 - $164,783.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email 

Accommodations@cushwake.com?subject=Accommodations

. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”