Post-Clerkship Administrative Coordinator

Posting Details

Posting Summary

Logo Posting Number STA00668PO26 Job Family Program Management Job Function Program Management USC Market Title Program Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/134186 Job Level A3 - Administrative/Operational Support Business Title (Internal Title) Post-Clerkship Administrative Coordinator Campus School of Medicine Greenville Work County Greenville College/Division School of Medicine Greenville Department SOMG Clinical Clerkship Education State Pay Range G07 USC Market Range MRD - $45,181 $55,347 $65,512 Anticipated Hiring Range $45,181 - $65,512 Location of Vacancy Greenville, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Monday through Friday, 8:30 am - 5:00 pm.
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Under general supervision, provides administrative support for third and fourth year curriculum. Collaborates with departmental and year coordinators to assist in enrollment and placement of students, coordinates space utilization and room reservations, and works to ensure students are provided an optimum learning experience while adhering to the University of South Carolina School of Medicine Greenville (USCSOMG) policies and procedures. Additionally manages the NBME subject exam administration and proctor notification process. Organizes and assists with departmental projects as needed as well as supports the Associate Dean of Undergraduate Medical Education and the Assistant Dean of Clerkship and Post-Clerkship Education. Coordinates clinical department student rotations for Clerkship and Post-clerkship phases of undergraduate medical education. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Job Related Minimum Required Education and Experience

• Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Experience with administrative support to physicians/residents or experience as a manager in a physician practice or experience in medical education field, managing a program of significant size and responsibility.
• Proficient with Microsoft Word, PowerPoint, Excel and Outlook Strong Experience working with online learning and assessment systems in an academic environment (OASIS, Canvas, Self Service Carolina)

Knowledge/Skills/Abilities

• Ability to work independently. Eye for detail.
• Time management and organization skills to prioritize and complete tasks accurately and independently in a very busy environment and with professionalism.
• Problem-solving and decision-making skills to interact effectively with the diverse student population and to resolve conflicts.
• Skill in the development and preparation of instructional aids. Strong interpersonal communication skills.

Job Duties

Job Duty

Serves as administrative support for M3/M4 curriculum including clerkship, post-clerkship, the Associate Dean for Undergraduate Medical Education, and the Assistant Dean of Clerkship and Post-Clerkship Education. Coordinates room reservations for classes and exams, schedules class recordings, provides support to departmental and year coordinators. Additionally, coordinates rotations for the Radiology and Pathology departments as well as M4 Longitudinal electives.

Essential Function Yes Percentage of Time 30 Job Duty

Manages the purchasing, ordering, and administration of NBME examinations and organization of day-of responsibilities. Maintains proctor schedule to ensure necessary compliance and room reservation. Proctors a set number of exams to be determined by institutional needs.

Essential Function Yes Percentage of Time 25 Job Duty

In collaboration with departmental and year coordinators, assists in the course enrollment and placement of M3 and M4 students. Updates course availability in the enrollment software on an annual basis and any further updates throughout the year will be executed in a timely manner. Oversees and maintains the Affiliation Agreements between USCSOMG and other institutions to ensure compliance.

Essential Function Yes Percentage of Time 25 Job Duty

Collaborates with departments and clinical coordinators to assist in the organization and execution of orientations, annual retreats, working groups and subcommittee meetings.

Essential Function Yes Percentage of Time 10 Job Duty

Accepts and performs other related duties as assigned. Participates in special projects and special events within the department and School as required

Essential Function Yes Percentage of Time 10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 09/02/2026 Job Close Date 09/15/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 15, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/212763 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a High School Diploma or GED and 2 or more years of job related experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents