Post-Graduate Athletic Intern, Administration Operations

Major/Essential Functions

• Manages administrative and operational workflows for assigned executive Athletics staff, including scheduling, meeting preparation, and tracking of deliverables and strategic priorities.
• Serves as the primary point of contact for internal and external stakeholders requiring executive-level coordination, acting with authority and discretion on behalf of assigned leadership.
• Coordinates logistics for internal and external meetings, events, and departmental initiatives, ensuring smooth execution and timely follow-up.
• Leads procurement, purchasing, and budget tracking processes for assigned areas, ensuring compliance with University, state, and NCAA policies.
• Utilizes platforms such as Teamworks, Real Response, and institutional systems (e.g., TechBuy, Chrome River) to facilitate streamlined communication and operations.
• Supervises and trains student assistants to support daily functions and executive staff priorities, creating opportunities for student development and office efficiency.
• Manages core Athletics facilities and administrative spaces, including the second-floor lobby, main mailroom, executive conference rooms, break rooms, and shared common areas.
• Oversees and supports administrative processes for assigned units, including contract routing, documentation retention, and compliance review.
• Prepares reports, presentations, and materials for internal leadership, University administration, and external audiences.
• Maintains up-to-date knowledge of University policies and NCAA regulations to ensure accurate execution of administrative processes.
• Supports and leads special projects and department-wide initiatives as assigned by executive leadership.
• Comply with all NCAA, Big 12, and Texas Tech University rules, regulations, and policies.

• Bachelor's degree in Business Administration, Sport Management, Higher Education Administration, or a related field.
• One to three years of progressively responsible administrative or executive support experience, preferably in collegiate athletics or higher education.
• Experience supporting senior or executive-level leadership.
• Experience supervising student assistants or administrative support staff.