Post Production Coordinator

Job Overview:

At Adrenaline Films, the Post Production Coordinator serves as a client-facing representative of the post-production team, ensuring a positive, organized, and responsive experience throughout each project. Working closely with and under the direction of the Post Producer, this role manages the workflow of our post-production process while prioritizing clear communication, maintaining strong client relationships, and coordinating between clients, producers, editors, vendors, and internal teams to deliver projects on time and within budget.

Job Responsibilities:

• Receive client inquiries for post-production services and send post estimates.
  
• Send invoices to clients when projects are completed.
• Coordinate and manage the post-production team’s schedules, ensuring resources are allocated effectively across projects, deadlines are met, and any scheduling conflicts are proactively addressed.
• Keep clients informed of the progress of the projects in post-production.
• Oversee long-form post-production workflows, including auditing post-production hours to ensure projects stay within scope and budget.
• Lead bi-weekly client meetings to provide transparent updates on progress, address any concerns, and ensure alignment with project goals and timelines.
• Create and supply links to videos for review, feedback, and delivery.
• Collect feedback from clients and communicate it to the team; assess impacts on the team’s schedule.
• Collaborate with vendors to determine rates according to project requirements, which could include stock footage, music licensing, closed captioning, and voice over talent.
• Receive invoices from vendors and freelancers; create POs and send to accounting for processing.
• Keep up to date on all existing b-roll and footage from clients.
• Coordinate translation services and voice over services for projects that require other languages.
• Work closely with the Post Producer to support overall post-production workflows, with the Post Producer overseeing technical execution, advanced workflows, and departmental infrastructure including shared storage and policies.

Skills & Expectations: 

• Client Relations: must maintain a professional and client-focused approach, ensuring clear communication, managing expectations, and providing timely updates to support a positive client experience throughout the post-production process.
• Post Knowledge: must understand the full post-production process, workflows, digital distribution methods, and format options.
• Multitasking and Time Management: must be able to complete tasks in a timely manner, ensure deadlines are met, and be able to juggle multiple projects in different phases of the post-production process.
• Attention to Detail: must be detail oriented and follow a project from start to finish making sure there are minimal mistakes to deliver quality content to our clients. 
• Software: post-production tools, scheduling software, Microsoft Suite, and general understanding of nonlinear editing programs
• Team Workflow: must be able to learn and work within the post-production team’s workflow and best practices in order to successfully work as part of a larger team. Help keep editors challenged by varying the type of projects they are working on.
• Communication and Collaboration: excellent communication skills are necessary in order to collaborate effectively with the rest of the post-production team, producers, clients, and managers.

Qualifications:

• Bachelor’s degree in film, television production, or related field.
• 3-5 years working in a professional post-production environment. 
• Familiar with Mac OS and Adobe Creative Suite.