Practice Assistant - General Liability Group

Klinedinst PC

Irvine, CA

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Administrative Skills, Billing, Budget Reporting, Calendar Management, Communication Skills, Continuous Improvement, Customer Relations, Customer Service Operations, Customer Support/Service, Detail Oriented, Develop and Maintain Customers, Editing, Entrepreneurship, Insurance Regulations, Legal, Legal Documents, Legal Support Skills, Logistics, Multitasking, Onboarding, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Reimbursement, Style Guide, Systems Maintenance, Team Player, Time Management, Writing Skills

LOCATION

Irvine, CA

POSTED

Today

Put your career into high gear as a Practice Assistant supporting Klinedinst’s General Liability Practice Group. Across the West, Klinedinst is committed to delivering top-caliber legal services while fostering the professional growth and personal development of every employee. We work hard to promote a positive and vibrant culture built on teamwork, collaboration, and inclusion. If you are interested in joining our team of professionals and are ready for immediate responsibility with growth opportunities, Klinedinst is the place.

Our staff and attorneys work side-by-side throughout every client matter to ensure success at every step. At Klinedinst, lawyers and professional staff alike reach across practice areas and geographies to work together in a connected, collegial, and entrepreneurial atmosphere.

The Practice Assistant provides administrative and legal support to attorneys within the General Liability Practice Group, helping ensure the efficient daily operation of the team. This position plays a key role in supporting attorneys, clients, and firm initiatives through organization, communication, and attention to detail. The ideal candidate thrives in a fast-paced environment, enjoys working collaboratively, and takes pride in delivering exceptional client service.

Applicants should have at least 3 to 5 years of related experience, an Associate’s degree or equivalent, or a combination of education and experience. This role offers the opportunity to develop strong working relationships across the firm while working alongside experienced attorneys and professional staff in a dynamic practice area.

The Core Essential Traits Ideal for This Role Include:

Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Excellent written and verbal communication skills
Professionalism and discretion when interacting with clients, attorneys, courts, and colleagues
Self-starting, proactive attitude with strong problem-solving abilities
Dedication to excellence in client service and legal support
Ability to work independently while contributing effectively to a collaborative team environment
Proficiency with legal technology, document management systems, and Microsoft Office applications

Key Responsibilities Include:

Assisting with the preparation of materials, forms, budgets, reports, and charts required by major clients, including insurance carriers and regulatory agencies
Providing administrative support to attorneys, including calendar management, scheduling meetings, and coordinating calls
Maintaining attorney calendars, deadlines, and reminders to support timely completion of client and court-related obligations
Opening, maintaining, and closing client and matter files in accordance with firm procedures
Preparing, editing, formatting, and organizing legal documents using firm templates and style guidelines
Managing electronic and physical files to ensure documents are accurately maintained and accessible
Assisting with electronic filings in state and federal courts, administrative agencies, and arbitration forums as needed
Tracking hearings, deadlines, and key dates while supporting attorney docketing requirements
Serving as a professional point of contact for clients, courts, experts, and opposing counsel
Handling incoming communications with professionalism, discretion, and responsiveness
Coordinating logistics for meetings, depositions, mediations, hearings, and trials
Assisting with time entry, billing review, and expense reimbursement submissions through Aderant
Supporting client intake, conflict checks, engagement letters, case approvals, and matter openings
Assisting with case intake review, discovery management, and file summaries
Creating and maintaining internal tracking systems and reports for major clients
Supporting onboarding and file organization efforts for attorneys joining the practice group
Collaborating with attorneys and various firm departments to support client service and operational initiatives
Assisting with special projects and administrative initiatives as assigned

We Provide:

Competitive salary and benefits
Pay range: $33.65 - $38.64 hourly (depends on experience)
A supportive, team-based law firm environment with excellent attorneys and professional staff
Opportunities to grow personally and professionally
Meaningful responsibility and direct involvement in client matters
Exposure to a robust general liability practice
Open, honest, and transparent communication throughout the firm
Merit-based opportunities for advancement and professional development
A collaborative culture that values teamwork, initiative, and continuous improvement

This is a fast-paced, deadline-driven environment that may occasionally require additional hours to meet client, court, or regulatory deadlines.

Please submit your resume today. Recruiters need not apply.

Klinedinst PC is committed to a diverse, equitable, and inclusive workplace. We actively seek to hire, retain, and promote employees from varied backgrounds and experiences. We maintain strict anti-discrimination, anti-harassment, and anti-retaliation policies and are committed to fostering an environment where all employees can thrive.

About the Company

Klinedinst PC

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