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Practice Assistant

Atrium

New York, NY

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JOB DETAILS
SALARY
$40–$45 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Billing, C-Level Management, Calendar Management, Catering Services, Communication Skills, Data Analysis, Detail Oriented, Establish Priorities, Expense Reports, Expense Tracking, Finance, Financial Management, Genetics, Institutional Asset Management, Interviewing Skills, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Reconciliation, Short Messaging Service (SMS), Team Player, Time Management, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
1 day ago
Client Overview:
Our client is a fast-growing AI-driven financial technology company headquartered in Midtown Manhattan. The firm leverages artificial intelligence and advanced data analytics to transform how institutional investors, asset managers, and financial organizations make strategic decisions. They are seeking a polished, highly organized, and proactive Practice Assistant to support two senior executives and their broader leadership team in a fast-paced, innovative environment.

Salary/Hourly Rate:
$40/hr - $45/hr

Position Overview:
The Practice Assistant will provide dedicated administrative support to two senior executives and their respective teams. This individual will manage a broad range of executive-level responsibilities while maintaining the highest level of professionalism and confidentiality. The ideal candidate is exceptionally organized, resourceful, and able to anticipate the needs of busy executives in a dynamic, high-growth environment. Success in this role requires outstanding communication skills, sound judgment, and the ability to manage multiple priorities with accuracy and efficiency.

Responsibilities of the Practice Assistant:
  • Coordinate complex domestic and international travel arrangements, including detailed itineraries, accommodations, and transportation.
  • Schedule and coordinate meetings, including conference room reservations, catering, and virtual meeting logistics.
  • Process and track vendor invoices and expense reports, ensuring timely reconciliation and accurate recordkeeping.
  • Manage executive calendars, prioritize competing requests, and coordinate meetings across multiple time zones.
  • Prepare presentations, reports, and other professional documents using Microsoft Office Suite.
  • Handle confidential information with discretion while serving as a trusted partner to senior leadership.
  • Provide general administrative support and assist with special projects as needed.
Required Experience/Skills for the Practice Assistant:
  • Minimum of 5 years of experience supporting C-level executives or senior leadership in finance, technology, professional services, or a fast-paced corporate environment.
  • Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
  • Exceptional organizational, time management, and communication skills.
  • Demonstrated ability to manage sensitive and confidential information with professionalism.
  • Highly adaptable, detail-oriented, dependable, and proactive, with the ability to anticipate executive needs and solve problems independently.
Education Requirements:
  • Bachelor's degree required.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 401996

About the Company

A

Atrium

Founded in 1995, Atrium is a global WBENC certified leader in Extended Workforce Management and Talent Solutions that partners with the world’s largest brands to reimagine how work gets done. Guided by our Applicant-Centric™ philosophy, we approach hiring from the perspective of the candidate. By getting to know you and listening to what truly motivates you, we build lasting relationships and find our applicants jobs they love.

COMPANY SIZE
250 to 500 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1995
WEBSITE
https://www.atriumglobal.com

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