Pre-K Programs Specialist- Manual Career Tech

KANSAS CITY MISSOURI SCHOOL DISTRICT

Job Description

Job Title: Pre-K Programs Specialist

Job Title Code: 02198

Salary Grade: A624

Department: Early Learning

Reports To: Director of Pre K Programs

FLSA Status: Non-Exempt

Position Summary:

The Pre-K Programs (ERSEA) Specialist is responsible for effective processes related to pre-kindergarten programming engagement and enrollment. The Pre-K Programs Specialist will provide specific support related to fiscal and regulatory compliance toward strategic expansion, planning initiatives, policies, goals and philosophy of KCPS and the Early Learning Department.

What You''ll Be Doing: (Responsibilities)

• Implements Eligibility, Recruitment, Selection, Enrollment and Attendance processes for pre-k programs, based on regulations and requirements, determines and verifies eligibility status of pre-k applicants, supporting admissions and enrollment with placement within guidelines
• Communicates effectively with families and community and district staff in a timely manner, collaborating with staff and families to navigate optimal placement
• Promotes family engagement, regularly attends and supports all recruitment and retention events, participates in fairs, meetings, leveraging community recruitment opportunities, supporting evening programs and events as needed
• Supports staffing, enrollment & financial needs of pre-k extended learning programs; completing payroll processes and documents for employees Pre-K Programs as assigned
• Tracks all billing, payments and fees for pre-k programs, monitoring payments and processes
• Maintains complete and accurate records, data entry, collection, reporting, release and acceptance of students in a timely manner, collaborates with Admissions & Enrollment Office, ensuring adherence to regulations and guidelines as established
• Maintain complete and efficient system of accurate data and records; supports recruitment, fiscal compliance, provides all information or reports requested for program audits on a timely basis
• Provides administrative, clerical, resource supports for pre-k programs as needed, providing direct assistance to staff where necessary
• Ensures successful implementation of assigned objectives as assigned, participating in program improvements, policies, or procedures to enhance and streamline processes
• Maintains professionalism with families and staff, exhibits positive attitude in a pressured time sensitive environment, handles multiple tasks in an efficient and effective manner works with minimal direction following protocols, goals, standards and measures as assigned
• Other duties and responsibilities as assigned

SUPERVISORY RESPONSIBILITIES: None

To Be Successful at This Job, You''ll Need To: (Minimum Qualifications)

• Associate Degree in Business, Administration with core studies in accounting, business administration, administrative, secretarial or executive secretarial field or other closely related field, or three or more years of experience in secretarial or enrollment
• Advanced experience in Microsoft Excel
• Experience working with software-based data tracking and reporting systems
• Experience working with local community agencies & resources
• Strong organizational and oral/written communication skills, ability to prepare detailed reports, meet deadlines and maintain confidential documentation

In Order to #LevelUp in This Role, You''ll Need: (Preferred Qualifications)

• Excel certification
• Bachelor's Degree accounting, business administration, administrative, secretarial or executive secretarial field or other closely related field
• Prior experience working enrollment, enrollment software, recruitment in an educational, social service or family support service environment, and experience working with low-income and community agencies
• Experience or proficiency using and generating reports from student information software systems such as Infinite Campus or other Data Systems
• Bilingual skills

Physical Demands:

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, and reach with hands and fingers; bend, stoop, and lift objects of at least ten pounds. Job requires the employee occasionally to stoop, kneel, crouch or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus.

TERMS OF EMPLOYMENT:

Length of work year: In person; 12 months; 5 days per week, 7.5 hours per day

Benefits: Retirement Programs, Health, Dental and Life Insurance are provided.