About Emery Sapp & Sons (ESS)
Emery Sapp & Sons (ESS) is a leading heavy civil contractor headquartered in Columbia, Missouri, with operations spanning approximately 40 states. ESS specializes in complex infrastructure projects and maintains strong relationships with state Departments of Transportation (DOTs), municipalities, and general contractors nationwide. Our continued growth depends on maintaining and expanding our prequalification status across multiple jurisdictions.
Position Summary
ESS is seeking a detail-oriented and highly organized Prequalification Manager to oversee and manage all aspects of contractor prequalification and compliance across multiple states and agencies. This role is critical to ensuring ESS remains eligible to bid and perform work in key markets by maintaining accurate, timely, and strategic prequalification submissions.
Key Responsibilities
- Manage and maintain all contractor prequalification applications with state DOTs, municipalities, and general contractors across ~40 states
- Prepare, submit, and track prequalification packages, including financial statements, project history, safety data, and supporting documentation
- Monitor expiration dates, renewal cycles, and compliance requirements to ensure uninterrupted eligibility
- Coordinate with internal departments (finance, estimating, safety, operations, HR) to gather required documentation and updates
- Maintain a centralized database of all prequalification statuses, requirements, and deadlines
- Research and track new prequalification opportunities in target markets
- Ensure accuracy and consistency of company information across all submissions
- Build and maintain relationships with agency contacts and prequalification administrators
- Support estimating and business development teams with prequalification-related needs during pursuit phases
- Stay current on regulatory and agency-specific requirements and changes
Qualifications
- 3+ years of experience in contractor prequalification, compliance, or administration (preferred)
- Exceptional attention to detail and organizational skills
- Ability to manage multiple deadlines across jurisdictions simultaneously
- Strong communication and coordination skills across internal teams
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with database or compliance tracking systems a plus
- Ability to handle sensitive financial and corporate information with confidentiality
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)