PreConstruction Coordinator

FWM PAYROLL CLEARING

Columbia, MO

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JOB DETAILS

SKILLS

Administrative Skills, Affordable Housing, Commercial Construction, Construction, Construction Administration, Construction Drawings, Construction Industry Software, Construction Management, Construction Projects, Control Systems, Detail Oriented, Distribution Management, Document Control, Document Management, Documentation, Low-Income Housing Tax Credit (LIHTC), Market Share, Meeting Minutes, Microsoft Office, Microsoft Project, Multi-Family Buildings, Multitasking, Organizational Skills, Plan Meetings, Procurement Planning, Project Schedule, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Real Estate Development, Record Keeping, Time Management

LOCATION

Columbia, MO

POSTED

Today

Job Title: Preconstruction Coordinator
Company: Fairway Construction Company, Inc.
Project Focus: Multifamily - Market Rate and LIHTC
Project Size Range: $5M-$50M

Fairway Construction Summary

Fairway Construction is a vertically integrated real estate development and construction firm specializing in multifamily housing, with projects ranging from $5M to $50M. We build both market-rate and LIHTC-funded affordable housing across rural, urban, and suburban markets nationwide. Our team takes projects from concept through completion, with a focus on innovation, long-term value, and community impact.

We are seeking an experienced Preconstruction Coordinator to support the organization, administration, and execution of the preconstruction process for multifamily construction projects. This role is responsible for subcontractor solicitation support, bid tracking, document management, procurement coordination, and general preconstruction administrative support throughout the design and preconstruction phases.

Bid Management & Procurement Coordination

Assist with subcontractor identification, qualification tracking, solicitation, and bid coverage management
Coordinate distribution of bid documents, addenda, and project information to subcontractors and vendors
Track subcontractor participation, proposal status, and bid coverage throughout the bid process
Maintain subcontractor and vendor databases, including market coverage and trade partner information
Assist with bid tab organization, proposal collection, and procurement documentation
Support procurement planning efforts for long-lead materials and critical trade packages

Preconstruction Coordination & Documentation

Maintain organized project documentation including drawings, specifications, estimates, bid tabs, scope sheets, addenda, meeting minutes, and VE logs
Assist with management of project folders, document control systems, and internal tracking logs
Support utility coordination, permitting documentation, and jurisdictional tracking efforts as directed by the Preconstruction Team
Assist with preparation of preconstruction reports, presentation materials, and project turnover documentation
Coordinate internal meetings and maintain records of preconstruction activities and project milestones

Collaboration & Communication:

Coordinate effectively with internal departments, consultants, subcontractors, vendors, and municipalities throughout the preconstruction process
Communicate schedule impacts, bid coverage concerns, and documentation needs to the Preconstruction Team in a timely manner
Support Preconstruction Managers and Estimators with administrative coordination and project organization
Manage assigned responsibilities and deliverables in accordance with project schedules and department expectations
Maintain professionalism, organization, responsiveness, and attention to detail in a fast-paced project environment

Qualifications:

2-5+ years of experience in construction administration, preconstruction coordination, estimating support, or project coordination preferred
Experience supporting multifamily, mixed-use, or commercial construction projects preferred
Strong organizational and document management skills with high attention to detail
Ability to read and interpret construction drawings, specifications, and project documents preferred
Experience coordinating subcontractor solicitation, bid tracking, or procurement activities preferred
Proficiency in MS Office suite, Bluebeam, Procore, MS Project and related construction management software preferred
Ability to work independently while supporting multiple concurrent projects and deadlines

PreConstruction Coordinator

FWM PAYROLL CLEARING

Columbia, MO

About the Company

FWM PAYROLL CLEARING

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