Preconstruction Coordinator

SummaryIndividual will be responsible for supporting the overall administrative requirements of the Pre-Construction department.

Essential Job FunctionsOverall duties include, but are not limited to, the following:

Bid documents / proposal preparationMaintain Bidding software Building ConnectedCreate bid invites and all trade partnersDistribution of amendments and associated documentsContacting trade partnersAssisting Estimators on bidding projects, setting up buyoutAssisting of processing of pre-qualification applications of new trade partnersProcessing of Owner prequalsOrdering of bid-bonds/ Performance and Payment bonds / Permit bondsOwner contract compliance reviewsProcessing of any AIA or Consensus Owner contract documents and distributeOrdering all insurance certs for all jobs, permits, OCIPS etc.Maintenance of tracking logs for preconSet-up of estimating and project foldersProcess Owner precon Pay applicationsCreate Open projects in ViewpointEnter budgets / estimates /Change orders in ViewpointEnter vendors in ViewpointCreate new projects in Procore and document controlProcess all subcontracts and purchase orders for Building division and special projectsAttendance at various trade events (local)Attendance at site-visits, pre-bid meetings, and kick-off meetingsCoordination and scheduling of meetings, appointments, and events.Set up team building events for precon departmentMaintain procedures for precon coordinators

Knowledge, Skills & Abilities

1+ years related experience in construction industry, or an acceptable combination of education and experience.Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plusStrong analytical, planning, problem solving and organizational skills.Ability to multi-task, prioritize, and meet deadlines in a fast-paced environmentAbility to build relationships and work effectively with a team.Strong interpersonal and communication skills.Attention to detail and ability to see the bigger picture.