Preparedness Coordinator (Extra-Help)
Salary
$31.32 - $47.91 Hourly
Location
Fire Department Headquarters: 360 W. Second Street, Oxnard, 93030, CA
Job Type
Extra-Help/Temporary
Job Number
4165-FD-2606-RA
Department
FIRE
Opening Date
06/23/2026
Closing Date
7/9/2026 5:00 PM Pacific
Description
The Oxnard Fire Department, Emergency Services Division, is searching for an Extra Help Preparedness Coordinator. This position supports the Emergency Manager by conducting community presentations, engaging in outreach events, and providing bilingual (English and Spanish) educational materials to enhance community preparedness and resilience. This role involves interacting with diverse audiences, distributing information, and fostering strong community relationships to improve awareness and participation in emergency preparedness programs.
WHAT YOU'LL DO:
Deliver engaging emergency preparedness presentations in both English and Spanish to a wide range of audiences, including schools, neighborhood groups, and local organizations.
Represent the City at community events by staffing outreach booths, sharing resources, and answering questions related to emergency preparedness.
Develop and translate culturally relevant outreach materials to ensure accessibility for Spanish-speaking residents.
Provide administrative and logistical support to the Emergency Manager, including answering phone calls, assisting with inventory management, tracking outreach activities, maintaining program records, and helping coordinate events and trainings.
Monitor and document community participation, feedback, and program impact to support program evaluation and reporting.
Perform other related duties as assigned.
PAYROLL/CLASSIFICATION TITLE:
Administrative Services Coordinator/Support Supervisor
PLEASE NOTE:
Extra-Help positions are not expected to last more than 960 hours. Under the terms of the Citys benefits plan and policies, this position is not eligible for benefits due to the short duration of employment. In this position, employment with the City of Oxnard is at will, and those selected for temporary placement retain the option, as does the City of Oxnard, to end employment at any time, with or without notice and with or without cause.
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Specialist, Senior in that it provides complex and advanced administrative support to the City's top executives and/or elected officials; performs paraprofessional management analysis work; or supervises an administrative or fiscal support unit of non-exempt employees.
SUPERVISION EXERCISED/ SUPERVISION RECEIVED:
Incumbents may serve as a lead worker, assigning work and monitoring work completion; or may supervise paraprofessional and support level staff. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.
Essential Functions
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
Provides complex administrative support, assists in providing management analysis work and/or oversees administrative or fiscal support operations of assigned unit. May serve as a lead worker, assigning work and monitoring work completion; or may supervise staff.
Oversees and provides support in the review, analysis and processing of transactions related to assignment area.
Reviews and resolves issues and complaints; facilitates collaborative efforts and effective resource utilization; interfaces with internal and external stakeholders to provide quality service and support related to assigned area.
Performs research, gathers pertinent information, tracks and analyzes data, and prepares reports and documents; may prepare agenda items; maintains financial and business reports; assists with procuring goods and services; monitors, maintains and reviews operating expenses, account assignments and/or budget reporting.
Maintains and oversees the maintenance of databases, website content, files, records and/or departmental documentation; ensures adherence with records retention policies and procedures.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to administrative support may be responsible for:
Researching, collecting and compiling data;
Performing basic statistical analyses;
Overseeing office purchasing processes;
Participating in the RFP process;
Performing administrative support including calendaring, arranging travel, filing and managing correspondence;
Performing financial transaction processing including monitoring budget activity;
Serving as the first point of contact and representative of an area or function on behalf of an executive.
Positions assigned to management analysis/program administration may be responsible for:
Coordinating the administrative, procedural and logistical aspects of programs and projects to assist higher level staff, supervisors or managers;
Serving as a liaison to functions outside of the assigned department and/or to boards/committees;
Processing transactions regarding department/work unit payroll, accounts payable/receivable, purchase orders and requisitions, invoices, contracts and personnel forms;
Serving as the primary point of contact for information dissemination and data gathering;
Preparing newsletters and marketing materials;
Providing program-related community education outreach;
Assisting with the development and editing of policies and procedures;
Coordinating program functions and events;
Providing technical assistance and training.
Minimum Qualifications
The following are the minimum qualifications necessary for entry into the classification:
EDUCATION AND EXPERIENCE:
LICENSING/CERTIFICATIONS:
OTHER REQUIREMENTS:
HIGHLY DESIRABLE:
General Information
Extra Help employees are "at-will" and are not provided any benefits other than those required by state or federal law.
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment is to fill this position only.
Selected candidate(s) must pass a thorough background investigation.
NOTE:
For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the Citys direct deposit plan and are paid on a bi-weekly basis.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY:
The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION:
The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT:
On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Raul Almanza at raul.almanza@oxnard.org.
NOTE:
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Under the terms of the citys benefits plan and policies extra help employees are not eligible for benefits, other than those required by federal or state law, due to the short duration of your employment. You will be provided paid leave in accordance with city policy. Additionally, the city requires enrollment in retirement programs as the city does not participate in social security
01
Indicate your highest level of education. Please note: Educational information provided on this application is subject to verification upon offer of employment. If you obtained your college diploma or degree outside of the United States, you will be required to submit a foreign credential evaluation verifying equivalency to a U.S. accredited college degree prior to appointment to the position.
02
Please indicate your years of administrative and outreach-related experience:
03
Please describe your experience planning, developing, and delivering presentations or educational programs to community groups, schools, organizations, or the general public. Include the types of audiences served and your role in the presentations.
04
This position may regularly require working evenings or weekends to support community events or presentations, sometimes with minimal notice. Are you able to flex your schedule to accommodate this need?
05
Are you bilingual in Spanish?
Required Question
Employer City of Oxnard
Address 300 West Third St
Oxnard, California, 93030
Phone (805) 385-7590
Website http://www.oxnard.org