Presale Coordinator

FREEMAN

Philadelphia, PA

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JOB DETAILS

SKILLS

Administrative Skills, Brand Positioning, Communication Skills, Content Development, Customer Relations, Decision Support, Dental Insurance, Detail Oriented, Diversity, Document Tracking, Documentation, Editing, English Language, Global Branding, Journalism, Leadership, Marketing, Marketing Software, Marketing/Promotional Messaging, Multitasking, Organizational Skills, Pre-Sales, Proofreading, Proposal Development, Proposal Writing, Request for Proposals (RFP), Research Skills, Sales, Sales Prospecting, Sales Support, Salesforce.com, Scorecarding, Trade Shows, Vision Plan, Willing to Travel, Writing Skills

LOCATION

Philadelphia, PA

POSTED

Today

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

As the Presale team experiences a significant increase in inbound requests alongside evolving marketing initiatives, we are seeking Presale Content & Proposal Support individual to provide critical writing, editing, proposal coordination, and inbound support. This role will focus heavily on refreshing and reorganizing proposal content, RFP materials, and supporting documentation to align with Sparks’ updated value proposition and mission statement, while also assisting with inbound opportunity coordination and presale operations.

The ideal candidate is a strong writer and organized communicator who can translate complex information into clear, compelling messaging while supporting the administrative and coordination efforts required throughout the presale process. This individual will work closely with the Presale team, Content Coordinator, and leadership to ensure materials remain polished, accurate, and strategically aligned during this period of organizational transition and growth.

This position will support our Growth (Sales) team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 3 days per week. The ideal candidate will be located in Philadelphia, PA.

Essential Duties & Responsibilities

Sales Enablement Support

● Assist with updating, rewriting, and reorganizing existing RFP and proposal content to align with new marketing messaging and brand positioning.

● Support the development of clear, compelling, and concise written materials for presale and marketing initiatives.

● Collaborate with the Content Coordinator and Presale team to maintain consistency in tone, messaging, and formatting across all materials.

● Edit and proofread content for clarity, grammar, brand alignment, and overall quality.

● Translate complex or technical information into accessible and engaging client-facing language.

● Help organize and maintain proposal content libraries and presale documentation systems.

Inbound & RFP Support

● Provide support for inbound opportunity coordination and RFP-related tasks as needed during periods of increased team workload or resource constraints.

● Assist with the coordination and management of inbound opportunities and presale requests when additional team support is required.

● Review incoming project submissions and support the collection and organization of necessary project information.

● Coordinate with internal teams to confirm resource availability and gather information required for opportunity evaluation.

● Conduct background research on prospective and current clients to support informed decision-making.

● Support the completion and organization of scorecards, tracking documentation, and internal reporting processes.

● Help maintain and communicate opportunity statuses throughout the Go/No Go and proposal development process.

● Facilitate administrative and coordination tasks related to lead conversion and project setup.

● Schedule kick-off meetings, executive reviews, rehearsals, and other presale-related meetings as needed.

● Ensure all necessary documentation, timelines, and departmental resources are effectively communicated and organized throughout the RFP lifecycle.

Education & Experience

● Strong writing, editing, and proofreading skills.

● Background in journalism, communications, marketing, English, business, or a related field preferred.

● Ability to synthesize complex information into clear and compelling content.

● Strong attention to detail, organizational skills, and ability to manage multiple priorities.

● Experience with coordination, scheduling, or administrative support in fast-paced environments is a plus.

● Familiarity with proposal development, RFP processes, Salesforce, or marketing content creation preferred.

● Ability to work independently while collaborating effectively across teams.

Travel Requirements

No Travel Required

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

+ Medical, Dental, Vision Insurance

+ Tuition Reimbursement

+ Paid Parental Leave

+ Life, Accident and Disability

+ Retirement with Company Match

+ Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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About the Company

FREEMAN

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