Preschool/Main Office Secretary

id='p460_'>Preschool/Main Office Secretary JobID: 460

Position Type:

Secretarial/Clerical

Date Posted:

6/24/2026

Location:

Dr. Charles Smith Early Childhood Center

Date Available:

08/17/2026

Closing Date:

07/06/2026

Additional Information: Show/Hide

Clerical Paraprofessional

Position Purpose

Under the direct supervision of the building Principal, the School Secretary serves as an essential member of the administrative team, providing comprehensive clerical, organizational, and customer service support to ensure the efficient operation of the school office. This position serves as a primary point of contact for students, staff, families, and visitors while maintaining accurate records, managing communications, supporting attendance and student information systems, and assisting with daily administrative functions. The School Secretary promotes a welcoming, professional, and organized environment that supports the school's educational mission and contributes to the success of students and staff.

Essential Job Functions

• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in distributing incoming mail appropriately.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists in supervising and managing students in non-classroom activities such as cafeteria, recess, and busing.

Additional Duties

Perform any other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Use standard office equipment, such as personal computers and copiers.

Travel Requirements

Travel between schools, or between schools and central offices, may be required for certain positions.

Knowledge, Skills and Abilities

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.

Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

FLSA Status:

Non-exempt