Bilingual Preschool Office Assistant Reports To: School Director Position Type: Part-time, 10-month (aligned with school calendar; includes after-school hours)
The Preschool Operations Assistant plays a flexible and essential role in supporting the preschool’s day-to-day functioning. This position provides office support, and serves as classroom coverage or substitute when needed. Working hand-in-hand with the Office Manager and Director, the Office Assistant helps ensure smooth school operations, effective communication with families, and compliance with daily school policies. Expectation of standard school day schedule with additional extended-care hours. Spanish is a big plus.
Responsibilities & Duties
Office & Administrative Support and School Operations
Collaborates with the Director and Assistant Director to manage school operations.
Handle scheduling for staff attendance, meetings and school events and activities. Bonus if familiar with Google Calendar.
Communicate with parents by phone, email and in person. Spanish bi-lingual preferred
Generate letters, notices, and school correspondence
Assist with ordering, organizing, and distributing school supplies.
Enforce and support policies regarding visitors, student pick-up, early dismissals, and other rules pertinent to daily school operations.
Maintain student files/records in compliance with licensing and district standards.
Greet and assist families, staff, and visitors at the school office. Serve as a first point of contact for parents, staff, and visitors - providing information and support.
Assist with planning and running schoolwide events, family engagement nights, special activities and extended care and summer programs.
Participate in professional development, trainings, and staff meetings.
Serve as a flexible team member, stepping into different roles as needed.
After-Care Program Supervision
One hour of coverage for the after-care program, including all planning and supervising of children and activities to encourage safety, creativity and positive social development.
Manage attendance, daily routines, and snack distribution.
Communicate with parents about after-care expectations and student needs.
Ensure compliance with state licensing and provider program guidelines.
Classroom Coverage & Substitute Duties
Provide classroom coverage during staff absences, breaks, or professional development.
Follow classroom instructions and assist with daily routines including meals, rest time, and outdoor play.
Family Engagement & Support
Build relationships with families and encourage active involvement in child’s education.
Conduct family intake interviews, needs assessments, and follow-up outreach.
Facilitate family meetings and events. Align with district family engagement goals.
Encourage parent participation in classroom activities, conferences, and program decision-making.
Refer families to appropriate community resources (health, housing, employment, mental health, etc.).
Attendance & Outreach
Monitor student attendance and follow up promptly with families regarding absences.
Provide outreach to families struggling with attendance, including phone calls, meetings, and home visits.
Work with families to remove barriers to consistent attendance.
Compliance & Reporting
Maintain accurate and confidential records of family contacts, referrals, and attendance interventions.
Enter data into district or state systems (NJCCIS or designated platform) as required.
Prepare reports for the preschool director and district for audits and monitoring visits.
Collaboration
Partner with teachers and Director to align family engagement efforts with curriculum.
Collaborate with the district and community partners to support families.
Attend district training, meetings, and professional development as required.
Qualifications
High School Diploma or equivalent (required); Associate’s or Bachelor’s degree in Early Childhood, Education, or related field preferred.
Experience in early childhood education, childcare or school office support is a plus.
Substitute Certification or CDA required.
Strong organizational, multitasking, and communication skills.
Proficiency in basic computer applications: Google Suite, Genesis, ClassDojo, Canva.
Ability to maintain confidentiality and adapt quickly to changing needs.
Must pass NJ fingerprinting, background checks, and meet health and safety clearance requirements.
CPR/First Aid certification (or willingness to obtain).
Spanish
Numbers & Facts
Location
North Plainfield, NJ
Job Type
Part-time
Skills
Administrative Skillsunmatched
Aftercareunmatched
CPR Certificationunmatched
Childcareunmatched
Communication Skillsunmatched
Community Supportunmatched
Computer Skillsunmatched
Conferencesunmatched
Data Entryunmatched
Early Childhood Educationunmatched
File Maintenanceunmatched
First Aidunmatched
Google Appsunmatched
High School Diplomaunmatched
Interviewing Skillsunmatched
Licensing Complianceunmatched
Maintain Complianceunmatched
Multilingualunmatched
Multitaskingunmatched
Needs Assessmentunmatched
Nursery School and Preschoolunmatched
Office Managementunmatched
Operational Supportunmatched
Operationsunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Project/Program Managementunmatched
Reporting Skillsunmatched
Safety Trainingunmatched
Safety/Work Safetyunmatched
School Attendanceunmatched
School Managementunmatched
Spanish Languageunmatched
Staff Trainingunmatched
Training/Teachingunmatched
University/School Policiesunmatched
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