PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - General Counsel's Office
Southwest Research Institute - Hourly
- San Antonio, TX
- 7 days ago
- Full-time
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Skills
- Administrative Skillsunmatched
- Attorneyunmatched
- Calendar Managementunmatched
- Check Processingunmatched
- Communication Skillsunmatched
- Consultingunmatched
- Data Entryunmatched
- Detail Orientedunmatched
- Driver's Licenseunmatched
- Establish Prioritiesunmatched
- File Maintenanceunmatched
- Follow Throughunmatched
- High School Diplomaunmatched
- Intellectual Property (IP)unmatched
- Interpersonal Skillsunmatched
- Leadershipunmatched
- Legalunmatched
- Legal Support Skillsunmatched
- Mail Processingunmatched
- Manage Agendaunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Product Familyunmatched
- Microsoft Wordunmatched
- Organizational Skillsunmatched
- Photocopyunmatched
- Prepare Correspondenceunmatched
- Presentation/Verbal Skillsunmatched
- Proofreadingunmatched
- Publicationsunmatched
- Purchase Ordersunmatched
- Regulationsunmatched
- Shipping/Receivingunmatched
- Telephone Skillsunmatched
- Time Managementunmatched
- Travel Planningunmatched
- United States Citizenunmatched
- Willing to Travelunmatched
Description
PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - General Counsel's Office
65-00642
Who We Are:
The General Counsel's Office advises Southwest Research Institute (SwRI) on all legal matters; provides transactional, regulatory and litigation support, and consults with SwRI leadership to identify and explore opportunities and strategies to monetize SwRI's Intellectual Property portfolio. By joining our team, you will receive an additional $500 in your first paycheck, minus taxes.
Objectives of this Role:
- Assist attorneys with work & organizing attorney schedules; ensure attorneys calendars are up-to-date & attorneys are on-time to scheduled meetings.
- Handle routine & non-routine tasks with limited supervision as well as independent special assignments with delegated levels of autonomy.
Daily and Monthly Responsibilities:
- Assist attorneys with drafting & editing documents, including letters, notices, applications & various agreement renewals; prepare general correspondence, perform data entry.
- Schedule meetings, including meeting agenda preparation, maintain calendars.
- Work with Travel in making travel arrangements & prepare Travel Authorizations.
- Assist attorneys with organizing, maintaining & updating legal records such as contracts, NDA's, and internal policies; prepare presentations both in hard copy & in PowerPoint; generate charts, & graphs.
- Obtain & maintain TX Certificates of Status, Fact & Good Standing; prepare check requests & purchase requisitions; set up & maintain files; prepare Federal Express electronic paperwork & certified mail.
- Open & distribute incoming mail; update various library publications; answer phones & record & relay phone messages.
- Interact with outside counsel & SwRI staff, including Executive Management; photocopy, file, fax, scan & other assignments, as assigned & required.
Requirements:
- Requires a high school diploma or equivalent.
- 10+ years: Related administrative work experience preferably in a law firm or legal department; must have exceptional communication skills & comprehension & organizational skills; must be a self-starter & multi-task oriented; must be diligent & able to work with numerous interruptions.
- Must have the ability to prioritize tasks; must have excellent proof-reading skills & must proofread all work produced.
- Must follow through on all job tasks; must be professional on the phone & take complete & accurate phone messages; must pay strict attention to details.
- Must be proficient in Microsoft Office Products, including Word, Outlook & Teams & a working knowledge of PowerPoint & Excel.
- Must have data entry experience & willingness & ability to learn now software, as required.
- Must have good interpersonal skills & maintain confidentiality in all matters.
- A valid/clear driver's license is required.
Special Requirements:
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.
Job Locations: San Antonio, Texas
Military Friendly: Your military experience may apply to this position
An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.
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Numbers & Facts
| Location | San Antonio, TX |
| Job Type | Full-time |
| Industry | Engineering Services |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 1947 |
| Website | http://www.swri.org/ |
Benefits
Paid Sick Days, Parking, Professional Development, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Health Care on Site, Merchandise Discounts, Military Leave, On Site Cafeteria
About Company
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind. At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction.
TECHNICAL DIVISIONS
- Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
- Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
- Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
- Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
- Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
- Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
- Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
- Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
- Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
- Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.
PRESIDENT'S MESSAGE
Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO
IN THE COMMUNITY
Our staff is expert at developing solutions that help build a better tomorrow today; and that practical, innovative spirit carries through to our community interactions. Staff members generously donate time and outher resources to support food drives, blood drives, and other
outreach programs.
HONORS AND AWARDS
Southwest Research Institute has earned 43 R&D 100 awards since 1971. Each year R&D Magazine recognizes developments regarded as among the 100 most significant technical accomplishments. The Chicago Tribune dubbed the program "the Oscars of Invention".