Our client is a leading biotechnology company that discovers, develops, manufactures, and commercializes medicines to treat patients with serious or life-threatening medical conditions. The company is among the world's leading biotechnology organizations, with multiple products on the market and a promising development pipeline.
Job Responsibilities:
Independently manage complex scheduling across multiple time zones and various levels of internal and external stakeholders, while maintaining a high level of confidentiality.
Leverage expert knowledge of our client's IT systems and collaboration tools, including cSuite applications.
Manage scheduling and logistics for senior committee meetings, global summits, department offsites, leadership meetings, cross-functional meetings, and all-staff meetings.
Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders.
Partner with managers and designated leads to develop meeting agendas, distribute meeting materials, and maintain rolling agendas for standing committees and team meetings.
Collaborate with Strategic Event Services to plan and execute large department-wide offsites and onsite events, including global town halls and team meetings.
Independently lead the planning and execution of meetings associated with Congress events and Global Summits, including:
Venue and speaker selection
Technical and AV requirements
Catering
Agenda development
Contract management
Draft professional email communications on behalf of managers, leaders, teams, and departments.
Partner with leadership to develop and execute communication strategies for internal department communications.
Collaborate with communications teams to track, manage, prepare, and support various communications and employee engagement initiatives.
Manage departmental Google Sites (gSites), Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.
Coordinate the collection and implementation of feedback related to communications and engagement initiatives.
Manage the overall space planning process, serving as a strategic thought partner for team placement, presenting recommendations to leadership, and acting as the primary project manager.
Partner with leaders to develop team agreements and operating practices.
Serve as a thought partner to leadership regarding employee engagement, including conducting informal pulse checks and identifying opportunities to enhance team engagement.
Manage complex candidate and interview processes, including scheduling and coordination.
Manage administrative components and logistics of onboarding, including oversight of first-30-day checklists and relocation activities.
Serve as a connector and primary point of contact for external stakeholders.
Stay current on cSuite system updates and organize training sessions for team members and administrative staff.
Serve as an Administrative Lead when needed.
Manage vendor and speaker engagements, including contracts, payments, RFPs, and vendor selection.
Support additional administrative, operational, and project management initiatives as needed.
Numbers & Facts
Location
South San Francisco, CA
Skills
Audiovisualunmatched
Biotech and Pharmaceuticalunmatched
Catering Servicesunmatched
Channel Strategiesunmatched
Contract Managementunmatched
Cross-Functionalunmatched
Google Appsunmatched
Information Technology & Information Systemsunmatched
Interviewing Skillsunmatched
Leadershipunmatched
Logistics Managementunmatched
Manage Agendaunmatched
Medical Conditionsunmatched
Medical Productsunmatched
Medical Treatmentunmatched
Newsletterunmatched
Operations Managementunmatched
Project/Program Managementunmatched
Request for Proposals (RFP)unmatched
Sales Pipelineunmatched
Schedule Developmentunmatched
Systems Maintenanceunmatched
Thought Leadershipunmatched
Vendor/Supplier Managementunmatched
Vendor/Supplier Selectionunmatched
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