Principal Administrative Business partner

Job Title: Principal Administrative Business Partner
Location: South San Francisco, CA 94080
Pay Rate: $60.00 - $80.00 / Hour
Work Schedule: Monday - Friday, Full-Time (Onsite)
Job Overview:
The Principal Administrative Business Partner provides high-level strategic administrative, operational, and project management support to senior executive leadership (Senior Directors, VPs, and above). This role independently manages complex, multi-time-zone executive scheduling, large-scale event and offsite planning, departmental communications, space planning, and vendor/contract management while maintaining a high degree of confidentiality and emotional intelligence. Operating as a thought partner and technical resource, the Principal ABP optimizes workflow, drives employee engagement, and trains team members on company systems and collaboration tools.
Job Specifications:

• Manage complex executive calendars and scheduling across multiple global time zones and top-level internal and external stakeholders with discretion and confidentiality.
• Lead the end-to-end planning, organization, and execution of large-scale meetings, global summits, congress events, and department-wide offsites/onsites (venue selection, AV, catering, agenda design, and contract management).
• Partner with leadership to draft email communications, develop internal communication strategies, and manage departmental websites, gSites, and newsletters.
• Oversee overall space planning strategies and serve as project manager for team placement and office logistics.
• Direct complex candidate interview processes and manage executive onboarding logistics, including 30-day checklists and relocation support.
• Process vendor and speaker engagements, manage Request for Proposals (RFPs), oversee contracts, and handle payment processing.
• Utilize advanced knowledge of cSuite tools and Microsoft Office applications to train, inform, and onboard other administrative staff on systems and process efficiencies.
• Gauge departmental pulse, assess employee engagement, and partner with leadership to foster a collaborative culture and continuous improvement mindset.

Qualifications and Experience:

• 5–7 years of related administrative, operations, or project management experience supporting Senior-Level Executives (Senior Director level and above; VP level preferred).
• Strong preference for previous work experience within Roche/Genentech or the broader pharmaceutical/biotech industry.
• Deep technical expertise in cSuite Tools (gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) and Microsoft Office (Word, Excel, PowerPoint).
• Demonstrated experience handling highly sensitive, proprietary, and confidential information with high emotional intelligence and proactive problem-solving.
• Proven track record in vendor contract management, RFP processes, and event logistics for global summits and offsites.
• Requirement: Ability to work fully onsite in South San Francisco, CA.

Education Requirements:

• Bachelor’s Degree (BS/BA) in a related field or equivalent industry experience required.

Benefits:
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.