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Principal Subcontracts Administrator

Paligen Technologies

Tampa, Florida

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JOB DETAILS
SKILLS
Aerospace and Defense, Analysis Skills, Background Investigation, Best Practices, Billing, Budgeting, Certified Professional in Supply Management (CPSM), Change Management, Coaching, Communication Skills, Continuous Improvement, Contract Close-Out, Contract Management, Contract Negotiation, Contract Review, Corporate Law, Corporate Policies, Cost Analysis, Cross-Functional, Customer Relations, Defense Federal Acquisition Regulations Supplement (DFARS), Detail Oriented, ERP (Enterprise Resource Planning), Federal Acquisition Regulations (FAR), File Maintenance, Finance, Government Contracts, Government Regulations, Industry/Trade Analysis, Internet/IP Telephony, Leadership, Maintain Compliance, Market Research, Mentoring, Microsoft Office, Multitasking, Negotiation Skills, Organizational Skills, People Management, Presentation/Verbal Skills, Problem Solving Skills, Procurement Planning, Project/Program Management, Purchasing/Procurement, Regulations, Regulatory Compliance, Regulatory Requirements, Request for Information (RFI), Request for Proposals (RFP), Risk Analysis, Risk Management, Small Business, Status Reports, Supplier Relationship Management (SRM), Supply Chain, Team Building, Team Lead/Manager, Time Management, Training/Teaching, United States Department of Defense (DoD), Vendor/Supplier Relations, Willing to Travel, Writing Skills
LOCATION
Tampa, Florida
POSTED
12 days ago
Job Title:  Principal Subcontracts Administrator
Job Family:  Supply Chain
Company:  Paligen Technologies
Location:  Tampa, FL (on – site)
 
Job Summary:
The Principal Subcontracts Administrator will be responsible for managing and overseeing the full lifecycle of subcontracts in support of Defense related programs. This includes solicitation, negotiation, award, administration, and close-out of subcontracts. Ensuring compliance with government regulations, applicable law and corporate policies while maintaining effective relationships with subcontractors and internal stakeholders are essential for success in this role.
 
Primary Responsibilities:
 
Acquisition Planning:
  • Develop Purchasing/Acquisition Plan for a complex design/build program
  • Provide inputs to the Integrated Master Schedule and Program Budget, as requested by Program Management.
Solicitation and Source Selection:
  • Develop and issue Requests for Information (RFI), Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to potential subcontractors.
  • Evaluate responses, proposals and quotations, conduct source selection, negotiate terms and conditions, perform cost/price analysis etc.
Subcontract Award and Administration:
  • Perform market research.
  • Draft, review, and negotiate complex subcontract agreements, ensuring compliance with FAR/DFARS, laws and other regulatory requirements.
  • Administer subcontracts, including modifications, ensuring timely delivery, quality, and performance.
  • Ensure change management principles are upheld
  • Serve as primary functional representation, subject matter expert and cross-functional leadership to the Integrated Project Team on behalf of the Supply Chain function.
  • As requested, peer review subcontract files for other Subcontracts personnel.
  • Effectively manage for change and control communications between technical personnel with subcontractors to ensure effective change management.
 
Compliance and Risk Management:
  • Ensure adherence to all applicable laws, regulations, codes and internal policies.
  • Identify and mitigate risks associated with subcontracts, including financial, schedule, and performance risks.
  • Maintain compliant procurement files and support Contractor Purchasing System Review (CPSR) as needed.
Supplier Relationship Management:
  • Establish and maintain strong relationships with subcontractors, acting as the primary point of contact.
  • Resolve issues and disputes, facilitating effective communication and collaboration between subcontractors and internal teams.
  • Manage multiple subcontracts with multiple suppliers.
  • Provide opportunities for small business participation.
  • Review supplier invoices for compliance with the terms of a subcontract.
Documentation and Reporting:
  • Maintain accurate and complete subcontract files and records.
  • Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customer.
  • Provide regular schedule and budgetary updates regarding subcontracts to the Program Management and Finance departments.
  • Track own performance against Key Performance Indicators (KPIs) and submit timely data to leadership team.
  • Perform price and costs analysis, as required.
Continuous Improvement:
  • Participate in improvement initiatives to enhance subcontracting practices and efficiency.
  • Stay current with industry trends, best practices, and regulatory changes.
 
Cross-Functional Collaboration: Work closely with engineering, program management, contracts, planning, and other departments.
Leadership:  Act as team lead and coach, mentor and provide guidance and oversight for those earlier career / less experienced employees on the team.
 
Qualifications:
  • Bachelor’s degree from an accredited college in a related discipline, or equivalent experience/combined education.
  • A master’s degree or professional certification (e.g., CPSM, CFCMM) is a plus.
  • 7+ years of professional experience; or 3-5 years of professional experience with a related Masters degree, preferably in the defense or aerospace industry.
  • Proven experience with FAR/DFARS and government contracting.
  • A previous Delegation of Authority (DoA) in a similar role.
  • Previous experience leading an Integrated Product Team (IPT).
  • Experience on modernization or facilitation programs in support of the DOD is preferred.
  • 2+ years Team Lead or Mentoring experience.
 
Skills:
  • Strong negotiation and analytical skills.
  • Capable of good judgement during decision making process.
  • Excellent written and verbal communication skills.
  • Detail oriented and organized.
  • Acts with integrity, works collaboratively, supports continual improvement.
  • Proficiency in Microsoft Office Suite and ERP software systems.
  • Ability to manage multiple priorities, support complex programs, and work effectively under pressure.
  • Ability to lead projects, support training and development of team.
  • Represents company brand in positive manner.
 
 
Other Requirements:
  • Travel: 10%
  • Work Environment: Office work environment
  • Background Investigation / Drug Screen / US person: Required.
 
Paligen Technologies is an Equal Opportunity Employer.  We value the unique skills and capabilities that our team members bring to our mission.  We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs.  We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

About the Company

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Paligen Technologies

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